Meeting Minutes
MINUTES OF THE EXECUTIVE STANDING COMMITTEE MEETING HELD IN THE OUSA BULL-PEN OFFICE AND VIA ZOOM ON TUESDAY 25 NOVEMBER 2025 AT 10.05AM
PRESENT
Liam White (Chair), Daniel Leamy, Joshua Stewart, Porourangi Templeton-Reedy, Jett Groshinski (zoom), Ibuki Nishida (zoom), Seluvaia Ratoul (zoom) and Amy Whyman (zoom)
IN ATTENDANCE
Debbie Downs (Chief Executive Officer), Donna Jones and (Minute Secretary)
CO-OPT MEMBERS ONTO THE STANDING COMMITTEE
Moved from the Chair
sc522/25 THAT Joshua Stewart, Porourangi Templeton-Reedy, Jett Groshinski, Ibuki Nishida and Seluvaia Ratoul be co-opted onto the Standing Committee of the Executive for the duration of this meeting.
CARRIED U
APOLOGIES
Amy Martin
sc523/25 THAT the above apology be accepted.
CARRIED U
MINUTES OF THE PREVIOUS EXECUTIVE MEETING
Moved from the Chair
sc524/25 THAT the minutes of the executive meeting held on 20 November 2025 be accepted as a true and accurate record.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
sc525/25 THAT Debbie Downs and Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED U
OUSA UPDATE
A Board meeting was held yesterday.
Beerfest final settlement to come but looking very favourable.
There is a ‘financial sustainable review’ of the Assn being conducted by Deloitte currently. Senior managers and key people being interviewed.
An Alcohol harm minimisation grant applied for, and we are awaiting outcome.
The grants tabled from last meeting will be looked at next year now.
TE RŌPŪ MĀORI UPDATE
Finishing up for the year.
Finishing interviews for one vacant exec position. Nearly finished.
UOPISA UPDATE
Tasks competed for the year.
POLICIES TO SET
Two policies put up for notice and now ready to be set. These are the last for the year.
Moved from the Chair
sc526/25 THAT the Elections Policy version 9 be set.
CARRIED U
Moved from the Chair
sc527/25THAT the Advisory Board Policy version 2 be set.
CARRIED U
AFFILIATION
Moved from the Chair
sc528/25THAT the Jewish Students at Otago Club be affiliated to OUSA.
CARRIED U
EXECUTIVE FOURTH QUARTER REPORTS
Jett left at 10.19am
Jett returned at 10.23am
It was agreed some of the policies/submissions could be tweaked to put pressure on the government owing to it being election year next year.
Jett has left Dunedin for the summer.
Moved from the Chair
sc529/25THAT Jett Groshinski’ s fourth quarter report be accepted and he continue to be paid his honorarium with a 20% reduction.
CARRIED U
Ibuki left at 10.27am
Ibuki returned at 10.32am
Moved from the Chair
sc530/25THAT Ibuki Nishida’s fourth quarter report be accepted and he continue to be paid his honorarium.
CARRIED U
Pou left at 10.44am
Stella is out of town working and we tried constantly to contact her to ensure she had a chance to talk to her report.
Stella called in at 10.44am and hung up at 10.46am
Pou returned at 10.47am
Moved from the Chair
sc531/25THAT Stella Lynch’s fourth quarter report be accepted and she continue to be paid her honorarium at 20% reduction.
Leamy Against
FAILED
Moved from the Chair
sc532/25THAT Stella Lynch’s fourth quarter report be accepted and she continue to be paid her honorarium at 15% reduction.
Templeton-Reedy, Leamy, Stewart Against
CARRIED
CAR CLUB
Liam and Zane haven’t managed to meet up yet.
NDSA LETTER
Moved from the Chair
sc533/25THAT the letter to OUSA Executive from National Disabled Students’ Association from Eloise Fleming and Nikita Van Dijk, NDSA Co-Presidents 2025 dated 13/11/25 be received.
CARRIED U
No MoU agreement has been signed by the executive or any delegate this year.
Discussion held around the funding agreements outlined in Liam’s memo circulated at a previous executive meeting.
Moved from the Chair
sc534/25THAT the OUSA executive approve for Liam White to present NDSA with $2451.47 as the 2025 funding offer.
CARRIED U
LIFE MEMBERSHIP OF OUSA
Porourangi left the meeting at 11.23am and returned at 11.24am
Stewart/Ratoul
sc535/25 THAT Porourangi Templeton-Reedy, Te Rōpū Māori Tumuaki be awarded Life Membership of OUSA.
CARRIED
Moved from the Chair
sc536/25 THAT the Chair to assumed by Joshua Stewart at 11.25am
CARRIED U
Moved from the Chair
sc537/25 THAT the Chair be resumed by Liam White at 11.27am
CARRIED U
Leamy/Groshinski
sc538/25 THAT Liam White, OUSA President be awarded Life Membership of OUSA.
CARRIED
Groshinski/Stewart
sc539/25 THAT Elliot Weir, Writer for Critic and Otago Regional Councillor be awarded Life Membership of OUSA.
CARRIED
Stewart/Leamy
sc540/25 THAT Tyler West, Writer for Critic and student protest advocate be awarded Life Membership of OUSA, posthumously.
CARRIED
GENERAL BUSINESS
Next Executive meeting 8 December at 12pm to enable executive who are working elsewhere to attend.
Meeting closed at 11.33am
Signed: ___________________________________ Date: _________