MINUTES OF THE EXECUTIVE STANDING COMMITTEE MEETING HELD IN THE    OUSA BULL-PEN OFFICE AND VIA ZOOM ON MONDAY 8 DECEMBER 2025                         AT 12.05PM

PRESENT

          Liam White (Chair), Amy Martin (zoom), Daniel Leamy (zoom), Joshua Stewart     (zoom), Deborah Huang (zoom) and Seluvaia Ratoul (zoom)

IN ATTENDANCE

          Donna Jones (Minute Secretary)

CO-OPT MEMBERS ONTO THE STANDING COMMITTEE

          Moved from the Chair

^sc541/25THATJoshua Stewart, Deborah Huang and Seluvaia Ratoul be co-opted onto the               Standing Committee for the duration of this meeting.          

                                                                                                                          CARRIED U

APOLOGIES
          Stella Lynch

          Moved from the Chair

^sc542/25THAT the above apology be accepted.

                                                                                                                          CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

          Moved from the Chair

^sc543/25THAT the minutes of the standing committee of the executive held on 25 November                        2025 be accepted as a true and accurate record.

                                                                                                                          CARRIED U

SPEAKING RIGHTS

          Moved from the Chair

^sc544/25THAT Donna Jones be granted speaking rights for the duration of this meeting.

                                                                                                                          CARRIED U

AFFILIATION

          Moved from the Chair

^sc545/25THAT the University of Otago Car Club be affiliated to OUSA.

                                                                                                                          CARRIED U

NZDS LETTER UPDATE

              Liam hasn’t had a chance to write this yet, he will have a draft to the executive next            week.  

LETTER OF EXPECTATION TO THE BOARD

              Daniel is writing a draft to give to Paul Alison by the end of this year.  Owing to the             Deloitte Sustainable Financial Review being underway this won’t be approval until                        February next year now.

GENERAL BUSINESS

              Ōtepoti Performing Arts Action Plan – Rosella Hart, DCC is waiting on comment            gathering community consultation for the performing arts as per her email.  Liam will                    respond.

              Graduation Parade – Josh, Seluvaia and Liam offered for this Wednesday’s                      graduation, but we need one more please.

              Residential Rep’s handover document – this still hasn’t been done.  Could people          please get any past reports to Daniel so he can draft up something for Zoe next year.

              Deloitte Review – Draft out this year, Daniel will send it out and this will be finalised                    next year.

LECTURE RECORDINGS

          This has been a long process with a lot of work put in by OUSA, well done!  It was            announced this week that this was ratified by Senate and will come into effect first     semester in 2026.   

          Martin/Leamy

^sc546/25THAT Stella Lynch and Ibuki Nishida be commended and congratulated for their                 determination and hard work pushing to get the Lecture Recordings passed.  

                                                                                                                          CARRIED

          Meeting closed at 12.23pm

          Signed: ___________________________________            Date: _________