Meeting Minutes
MINUTES OF THE EXECUTIVE BOARD COMMITTEE MEETING HELD IN THE GAZEBO LOUNGE ON MONDAY 11 MAY 2026 AT 11.11AM
PRESENT
Daniel Leamy (Chair), Kamesha Jones, Troy Gibbons, Rihanna Warsame, Ella Sangster, Flynn Nesbitt, Jarna Flintoff, Sami Harrison, Fergus Parks and Zoe Eckhoff
IN ATTENDANCE
Debbie Downs (Chief Executive Officer), Donna Jones (Association Secretary) and Gina Haukua (Advisory Board)
Owing to a lengthy workshop on the proposed Governance structure held prior to this meeting we took a recess at 11.15am resumed at 11.28am.
APOLOGIES
Adeleine Eli and Irfaan Ariffin
Rihanna for leaving early.
Moved from the Chair
222/26 THAT the above apologies be accepted.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
223/26 Debbie Downs, Donna Jones and Gina Haukua be granted speaking rights for the duration of this meeting.
CARRIED U
INTEREST REGISTER
For noting
MINUTES OF THE PREVIOUS EXECUTIVE MEETING
Moved from the Chair
224/26 THAT the minutes of the executive meeting held on 5 May 2026 be accepted as a true and correct record.
CARRIED U
OUSA GOVERNANCE MODEL REVIEW
As attached, the OUSA Governance Model Review Option Paper with a summary of findings and recommendations edited.
There has been several meetings and a workshop held to inform the executive of statutory obligations and to understand the changes to the Incorporated Societies Act 2022 and what it means.
Moved from the Chair
225/26 THAT OUSA endorses the Governance Model Review Committee’s recommendation to investigate Model three (3) - Student-led Hybrid with Independent Directors Model.
Gibbons, Nisbett, Eckhoff Against:
CARRIED
Rihanna left at 11.57am
Action: Kamesha is going to have a 1:1 meeting with each executive member to ensure things have been understood and get everyone’s feedback and report to the next executive meeting.
HEALTH AND SAFETY REPORT
Debbie advised there was nothing to report. The Health and Safety continue to meet monthly.
CHIEF EXECUTIVE OFFICERS’ REPORT
As attached.
Moved from the Chair
226/26 THAT the Chief Executive Officers’ April report be received.
CARRIED U
POLICY COMMITTEE REPORT
Moved from the Chair
227/26 THAT the Policy Committee meeting minutes of 25 March 2026 be received.
CARRIED U
Moved from the Chair
228/26 THAT the Delegated Authorities Policy version 4 be set with a shorter revision date in line with any relevant governance changes
CARRIED U
Moved from the Chair
229/26 THAT the Finance, Expenditure and Strategy Committee (FESC) Policy version 2 be set.
CARRIED U
Moved from the Chair
230/26 THAT Executive Discipline Procedure Policy version 3 be amended to include procedure in clause 2.1.
CARRIED U
Moved from the Chair
231/26 THAT Executive Conduct Subcommittee version 1 Policy be rescinded and absorbed into the Executive Discipline Policy.
CARRIED U
Moved from the Chair
232/26 THAT the Executive Code of Conduct Policy version 3 be set.
CARRIED U
Weave together policy to be reviewed.
FINANCE, EXPENDITURE AND STRATEGY COMMITTEE (FESC) REPORT
This will be tabled until the next meeting.
GENERAL BUSINESS
Guide to good Health and Safety document – Follow up with Jeff Broughton as he offered to send this through from 11 February meeting.
Gig for Gaza Fundraiser– please attend and tell your friends, $10 Koha entry at UBar starting at 8.30pm on 15 May.
Meeting closed at 12.30pm
Signed: ___________________________________ Date: _________