MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD IN THE EXECUTIVE BULL-PEN OFFICE AND VIA ZOOM ON MONDAY 7 SEPTEMBER 2026 AT 9.35AM          

PRESENT

          Daniel Leamy (Chair), Kamesha Jones, Troy Gibbons, Rihanna Warsame (zoom),           Ella Sangster, Zoe Eckhoff, Irfaan Ariffin (zoom), Hansini Wijekoon and Fergus Parks

IN ATTENDANCE

          Debbie Downs (Chief Executive Officer), Donna Jones, Association Secretary, Harry       Almey (Critic Reporter) Leda Norris (Student Voice/ Class Reps) and Niko Fay             (Student Voice/Humanities Rep)

APOLOGIES

          Flynn Nisbett, Jarna Flintoff, and Adeleine Eli

          Fergus Parks and Kamesha Jones for lateness

          Moved from the Chair

350/26 THAT the above apologies be accepted.

                                                                                                                        CARRIED U

INTEREST REGISTER

          Please ensure this is updated.  Copy of BoardPro.

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

          Moved from the Chair

351/26 THAT the minutes of the executive meeting held on 24 August 2026 be accepted as        a true and correct record.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

          Moved from the Chair

352/26 THAT Debbie Downs, Donna Jones, Harry Almey and Leda Norris be granted      speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

GUEST: LEDA NORRIS

          Leda addressed the meeting to inform the executive how well the student voice, class      reps and faculty reps’ systems were going. There are 1200 student reps and 13     faculty reps signed up now, including queer and disabilities reps. It is excellent             having many students involved as class reps etc.

          Fergus arrived at 9.40am

          Kamesha arrived at 9.42am

EXECUTIVE QUICK ROUND UP

          A around the table catch up.  Thing were a bit slow owing to most of the executive            being on holiday last week.

          Irfaan’s connection dropped out at 9.58am

          AFFILIATION – Te Ao o Rongomaraeroa Student Association

          Moved from the Chair

353/26 THAT Te Ao o Rongomaraeroa Student Association be affiliated to OUSA.

                                                                                                                        CARRIED U

            Irfaan reconnected at 10.07am

DCC LOCAL BODY ALCOHOL POLICY

            As attached. It was expressed the process has been vague. The Executive decided         not to support it as it doesn’t address meaningful alcohol harm. There will be an email    chain set up with Troy, Ella, Daniel and Kamesha in conjunction with Debbie Downs.  

            Feedback will be sought from Ella and Jamie from the Clubs and Societies Centre.             Stakeholders will also be contacted.

CONSULTATION DOCUMENT ON PROPOSED EXECUTIVE ROLE CHANGES

            Attached is the full explanation of role change proposal to be considered at the SGM.      There are flyers to be distributed around campus to encourage attendance at the      Student General Meeting.  Any feedback to Daniel and Kamesha.

ELECTION POLICY AMENDMENT

            Clause 15 to be added to this policy as it was included in the now rescinded          employment policy.  Owing to the tight time frame for this to be approved before             the       up-and-coming executive elections it will bypass the PolCom meeting and come            directly to executive.

15.  Conflict of interest

Any staff member who is an OUSA member is entitled to run for office in OUSA, but upon taking office, they must resign their employment with OUSA, except where the office attained is that of Chair of the SGM. Executive members cannot also be employees of the Association.

            Moved from the Chair

354/26 THAT the Elections Policy version 9 be amended to include the above clause.

                                                                                                                        CARRIED U

MARKET DAY STALL

            Can we have a roster of who will be assisting at the final Market Day stall on 16    September. Set up and set down times to be included.

            Irfaan, Zoe, Rihanna, Fergus and Hansini offered to help.

STUDENT ANNUAL GENERAL MEETING

            Please be reminded the importance of everyone turning up and helping on            Wednesday.

STUDENT NUMBERS FOR SEMESTER TWO

            As attached this figure is confidential to the wider community and used for OUSA meeting quorum purposes only.     

FUNDING APPLICATION FOR CRITIC TE AROHI

            This is to assist upgrade the Critic Te Arohi website. 

            Moved from the Chair

355/26 THAT OUSA approves an application to Dunedin Casino Charitable Community Trust      for funding up to $7,500 to support the redevelopment of the Critic Te Ārohi website   and authorises the completion of and submission of all assocated application documents by Elizabeth Leach-Young.

                                                                                                                        CARRIED U

GENERAL BUSINESS

          University Book Shop

          Moved from the Chair

356/26 THAT the meeting move into confidential committee for reasons of commercial     sensitivity at 10.40am.

                                                                                                                        CARRIED U

            Moved from the Chair

357/26 THAT the meeting move out of confidential committee at 10.52am.

                                                                                                                        CARRIED U

            OUSA has announced that the University Book Shop (UBS) has been sold to John           Brenssell.  Mr Brenssell is a well-known figure in the local bookselling industry and     currently owns Paper Plus in the Golden Centre. OUSA is still working on plans to     open the on-campus textbook store. OUSA has kept the company and sold the            bookshop business. The company name has now been changed to ‘OUSA Retail   Limited’.

            A big thank you to Debbie Downs for her hard work with the sale of the bookshop.

            Affiliated Clubs Council meeting – September 24.

          Executive third quarter reports – these are due 14 September at 1pm.

          Meeting closed at 10.55am

          Signed: ___________________________________            Date: _________