MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD IN THE BULL-PEN OFFICE ON MONDAY 12 OCTOBER 2026 AT 9.36AM

PRESENT

          Daniel Leamy (Chair), Troy Gibbons, Flynn Nisbett, Ella Sangster, Fergus Parks   (online), Jarna Flintoff, Kamesha Jones and Zoe Eckhoff

IN ATTENDANCE

          Debbie Downs (Chief Executive Officer), Donna Jones (Association Secretary), Niko        Fay (2027 Academic Representative), Thomas Brocherie (2027 Political       Representative) and Yuri Castaneda (2027 Welfare and Equity Representative)

APOLOGIES

          Rihanna Warsame, Hansini Wijekoon and Irfaan Ariffin

          Moved from the Chair

398/26 THAT the above apologies be accepted.

                                                                                                                                    CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

          Moved from the Chair

399/26 THAT the minutes of the executive meeting held on 5 October 2026 be accepted as         a true and correct record.

                                                                                                                                    CARRIED U

MATTERS ARISING

          Some matters are being discussed later in the meeting.

INTEREST REGISTER

          For noting

SPEAKING RIGHTS

          Moved from the Chair

400/26 THAT Debbie Downs, Donna Jones, Niko Fay, Thomas Brocherie and Yuri Castaneda    be granted speaking rights for the duration of this meeting.

                                                                                                                                    CARRIED U

AFFILIATIONS

            Discussion was held about one of the clubs’ applying for affiliation not having a motion     seconded.  It was agreed this shouldn’t hold up the affiliation process, but Ella will          inform the club.

            Moved from the Chair

401/26 THAT the Otago Muslim Medical Students’ Association be affiliated to OUSA.

                                                                                                                        CARRIED U

            Moved from the Chair

402/26 THAT the Otago Cardiology Interest Group Club be affiliation with OUSA.

                                                                                                                        CARRIED U

AFFILIATED CLUBS COUNCIL MINUTES

            Moved from the Chair

403/26 THAT the minutes of the Semester Two Affiliated Clubs Council meeting held on 24         September 2026 be received.

                                                                                                                        CARRIED U

HOLDINGS BOARD APPOINTMENT

            Moved from the Chair

404/26 THAT Troy Gibbons be appointed as a Director of OUSA Holdings Limited until 31           December 2027.

                                                                                                                        CARRIED U

UNIVERSITY UNION LIMITED BOARD (UUL) SUB-LEASE EXTENSION

            Moved from the Chair

405/26 THAT Troy Gibbons’ term as a Director of University Union Limited be extended until       31 March 2027.

                                                                                                                        CARRIED U

SUBLEASE ON THE ON-CAMPUS STORE

            Moved from the Chair

406/26 THAT motion 373/26 be amended - THAT OUSA agrees to sublease the on-campus        store at 640 Cumberland Street, Dunedin North to OUSA Retail Limited to OUSA          Commercial Limited.

                                                                                                                        CARRIED U

UNION CLAIMS AGAINST THE UNIVERSITY OF OTAGO

            The Tertiary Education Union (TEU) has agreed to strike on Wednesday 21 October        2026 staff pay, and conditions are the key issues.  TEU would like to encourage OUSA         to join the rally.  Daniel, Kamesha and Flynn may speak at the Rally.

            Moved from the Chair

407/26 THAT the OUSA Executive supports the Tertiary Education Union (TEU) strike on 21       October 2026 against the University of Otago.                                                                                                                                                                                    CARRIED U

FESC MINUTES

            Moved from the Chair

408/26 THAT the meeting move into confidential committee for reasons of confidentiality at         10.04am

                                                                                                                                    CARRIED U

            Moved from the Chair

409/26 THAT the meeting move out of confidential committee at 10.22am.

                                                                                                                                    CARRIED U

            Moved from the Chair

410/26 THAT OUSA approves a 10% increase in remuneration for the Directors of OUSA            Holdings limited effective immediately.

                                                                                                                                    CARRIED U

            The Executive agrees to recruit two new members to the OUSA Advisory Board to           replace the current members and agree to recruit one new member to the OUSA         Commercial Boards.

GENERAL BUSINESS

          Te Rōpū Māori elections - Congratulations to Jarna and Sami on their re-election onto     the Te Rōpū Māori executive for 2027. Looking forward to working with you again        next year.

          Annual General Meeting - Please encourage many to turn up to our Annual General         Meeting on Wednesday 14 October 2026 as we need to try hard to reach quorum this           time, especially as the 2027 budget needs to be accepted.

          Cake for enrolment for National Election enrol to vote – OUSA will set up a table in           the Link area   and give our a piece of cake to those who sign up to vote. 10-2pm next     Thursday.

          No meeting this coming Monday.  Will advise when the next one will be.

          4th Quarter reports due 16 November and a handover document is to accompany            please. Check out former reports for a guide.

          Pathway Strategic submission – Flynn is working on this, due 16 October.

          Proposed Council Liquor Ban Submission – Daniel is working on this, the proposed          ban is for Logan Park and around the Stadium area.

STANDING COMMITTEE

          Moved from the Chair

411/26 THAT the powers of the Executive be delegated to the Standing Committee of the            Executive henceforth Sine die.

                                                                                                                                    CARRIED U

          Meeting closed at 10.34am

          Signed: ___________________________________            Date: _________