Meeting Minutes
MINUTES OF THE EXECUTIVE STANDING COMMITTEE MEETING HELD ON MONDAY 21 OCTOBER 2019 AT PM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN
PRESENT
James Heath (Chair), Georgia Mischefski-Gray, Bonnie Harrison, William Dreyer, Jack Manning, Matthew Schep, Taylor Terekia and Ben McCook-Weir.
IN ATTENDANCE
Debbie Downs (CEO), Donna Jones (Minute Secretary), Nathan Laurie (OPSA President) and Malcolm Couling (OUSA Solicitor)
CO-OPT MEMBERS ONTO THE STANDING COMMITTEE
Moved from the Chair
sc443/19 THAT Jack Manning, Matthew Schep, Taylor Terekia and Ben McCook-Weir be co-opted onto the Standing Committee for the duration of this meeting.
CARRIED U
MINUTES OF THE PREVIOUS EXECUTIVE MEETING’S
Moved from the Chair
sc444/19 THAT the Minutes of the Emergency Executive Meeting held on 11 October 2019 be accepted as a true and correct record.
CARRIED U
Mischefski-Gray/Manning
sc445/19 THAT the Minutes of the Executive Meeting held on 14 October 2019 be accepted as a true and correct record.
CARRIED
RECONSIDER RESOLUTIONS FROM THE EMERGENCY MEETING
Moved from the Chair
sc446/19 THAT the motions from the Emergency Executive Meeting held on 11 October 2019 be ratified.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
sc447/19 THAT Debbie Downs, Donna Jones and Nathan Laurie be granted speaking rights for the duration of the meeting.
CARRIED U
HEALTH AND SAFETY
The latest monthly audit has been completed. There are many articles left on the floors that could be a trip hazard and staff and executive should remove them. The cords and cables behind the computers are messy and tangled but not a safety issue as away from harm.
There was a light fitting in the corridor upstairs that was sparking and has now been fixed.
OUSA UPDATE
Critic publications have finished for the year.
Dunedin Craft Beer and Food Festival planning well underway. The applications for the charity are being invited. When people leave the festival and have money left on their wrist band they can opt to donate it to the chosen charity. A panel will short list the applications and bring them to Exec.
Clubs and Societies Centre – summer reduced hours soon.
OUSA SURVEY
As attached. Overall participation is up on all questions except the Stadium events.
It was reassuring to see Radio One had improved significantly.
It would be valuable to get a wider range of students participating in future.
Jack has been given permission to give the 2020 Executive a copy as at the moment it is an in house document.
James left at 9.34am and returned at 9.35am
Moved from the Chair
sc448/19 THAT the OUSA Annual Student Survey dated October 2019 be received.
CARRIED U
ALTER ORDER OF AGENDA
Moved from the Chair
sc449/19 THAT item 13 be moved up ahead of item 9.
CARRIED U
CHIEF EXECUTIVE OFFICER (CEO) PERFORMANCE REVIEW
Moved from the Chair
sc450/19 THAT the meeting move into Strict Committee for reasons of confidentiality at 9.36am.
CARRIED U
Moved from the Chair
sc451/19 THAT the meeting move out of Strict Committee at 9.59am.
CARRIED U
Malcom Couling was thanked for coming and he left at 9.56am.
COMMITTEE APPOINTMENTS
Owing to the Welfare Officer’s resignation there is a need to appoint others to the committees.
Moved from the Chair
sc452/19 THAT Hanna Van der Giessen be appointed to the Animal Practices Steering Group for the remainder of 2019.
CARRIED U
Moved from the Chair
sc453/19 THAT Matthew Schep be appointed to the Healthy University Advisory Group (HUAG) for the remainder of 2019.
CARRIED U
BIRD OF THE YEAR
President elect thought it was important we continue with this as last year it brought much debate and hilarity along with the importance of the Forest and Bird’s Bird of the year recognises our unique birds and with each vote we give them a voice.
Each member of the executive were asked to nominate a bird and give their reason. It was enlightening and generous that the 3 attendees at the meeting were invited to express their desired bird of the year as well.
Birds chosen were – Dotterel (Pohowera), Yellow-eyed penquin (Hoiho), Blue Duck (Whio), Royal Spoonbill (Kotuku Ngutupapa), New Zealand Falcon (Kārearea).
Manning/Schep
sc454/19 THAT the OUSA Executive agree to vote for the Bird of the Year
CARRIED
The Chair was assumed to Jack Manning at 10.24am
The Chair was resumed by James Heath at 10.25am
Manning/Harrison
sc455/19 THAT OUSA officially endorse and vote for the Hoiho (Yellow-eyed Penguin) for the Bird of the Year for 2019.
Mischefski-Gray/McCook-Weir: Against
CARRIED
CLEAN UP SQUAD
Nathan Laurie was invited to address the meeting. He would like to suggest OUSA and OPSA work together to have more regular Street Clean-ups as the one in honour of Sophia Crestani was such a success. He suggested perhaps the last Sunday of each month could be a way of choosing a date and maybe extend the areas.
There was some agreement but also concern that lots of the rubbish collected last weekend was from years of accumulated rubbish in back yards. The tenants and landlords should be doing this. The cost of extra skips and gear isn’t cheap and the coordination and management requires a lot of work. The idea has been flowed so let’s visit it again at a later date.
GENERAL BUSINESS
Marine Science proposed staff cuts – the petition has 810 physical signatures, more helped needed to distribute please. William has drafted a submission and will circulate it later. There is a rally on Friday at 12.30pm at the Mellor Labs. All encouraged to attend.
Yoga night – this is planned for 28 October at 8:15pm in the Manaaki Centre.
Queer Space – owing to the original space being taken we are now being offered a space in the building near the concrete archway. Unfortunately there isn’t any wheelchair access or a non-binary toilet. James will organise a tour soon.
OUSA reunion – there is a small gathering of about 25 people attending this over Labour Weekend. The Executive are invited to join in at all events but especially the debate – topic: Dare to be wise!
Next Executive meeting will be Tuesday 29th October owing to Labour Day, time to be finalised soon.
Meeting closed at 10.55am
Signed: ___________________________________ Date: _________