Meeting Minutes
Minutes of the Standing Committee
MINUTES OF THE EXECUTIVE STANDING COMMITTEE MEETING HELD ON MONDAY 9 DECEMBER 2019 AT 9:22AM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN
PRESENT
James Heath (Chair), William Dreyer, Bonnie Harrison, Jack Manning, Ben McCook-Weir, Josh Smith (via cell) and Mary Jane Kivalu (via cell).
IN ATTENDANCE
Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary) and Charlie Hilton (Critic Editor).
CO-OPT ONTO STANDING COMMITTEE
Moved from the Chair
sc488/19 THAT Jack Manning and Ben McCook-Weir be co-opted onto the Standing Committee for the duration of this meeting.
CARRIED U
APOLOGIES
No apologies received.
MINUTES OF THE PREVIOUS EXECUTIVE MEETING
Moved from the Chair
sc489/19 THAT the minutes of the Standing Committee of the Executive held on 25 November 2019 be accepted as a true and correct record.
CARRIED U
MATTERS ARISING
Turn It In – William passed on the information.
SPEAKING RIGHTS
Moved from the Chair
sc490/19 THAT Debbie Downs and Donna Jones be granted speaking rights for the duration of the meeting.
CARRIED U
HEALTH AND SAFETY
Health and Safety Committee continues to meet and is working well. Nothing to report this period.
OUSA UPDATE
Will address this later in the meeting with the CEO report.
EXECUTIVE FOURTH QUARTER REPORTS
Moved from the Chair
sc491/19 THAT Josh Smith be co-opted on the Standing Committee for the duration of this meeting.
CARRIED U
Josh was phoned and joined the meeting at 9.28am
The meeting was concerned that goals weren’t met again this quarter and report of hours worked needed to improve. Josh expressed he would work on this next year.
Moved from the Chair
sc492/19 THAT Josh Smith’s fourth quarter report be accepted and he continue to be paid his honorarium.
McCook-Weir: Against
CARRIED
Josh left the meeting by hanging up at 9.43am
Mary Jane was called at 9.44am
Moved from the Chair
sc493/19 THAT Mary Jane Kivalu be co-opted onto the Standing Committee for the duration of this meeting.
CARRIED U
Mary Jane had fleshed out her original report as recommended.
She was working with Property Services to get recycling bins in the Pacific Island Centre. Josh the 2020 PI President will pursue this next year a proving a challenge.
Moved from the Chair
sc494/19 THAT Mary Jane Kivalu’s fourth quarter report be received and she be paid her honorarium.
CARRIED U
Mary Jane hung up at 9.48am
AFFILIATION
Moved from the Chair
sc495/19 THAT School of Art Students Society be affiliated to OUSA.
CARRIED U
BANK SIGNATORIES FOR 2020
Moved from the Chair
sc496/19 THAT Georgia Mischefski-Gray be appointed as bank signatory for all OUSA banking from 1 January 2020 until 31 December 2020.
CARRIED U
Moved from the Chair
sc497/19 THAT Joshua Meikle be appointed as a bank signatory for all OUSA banking from 1 January 2020 until 31 December 2020.
CARRIED U
Moved from the Chair
sc498/19 THAT Jack Manning be appointed as a bank signatory for all OUSA banking from 1 January 2020 until 31 December 2020.
CARRIED U
FORYSTH BARR INVESTMENT SIGNATORIES
Moved from the Chair
sc499/19 THAT James Heath and Bonnie Harrison be removed as signatories and authorise person on the OUSA existing Investment Accounts effective 31 December 2019.
CARRIED U
Moved from the Chair
sc500/19 THAT Jack Manning and Joshua Meikle be appointed as signatories and authorised person to the OUSA Forsyth Barr existing Investment Accounts from 1 January 2020 until 31 December 2020.
CARRIED U
ROOM 2 OF CLUBS AND SOCIETIES
McCook-Weir/Manning
sc501/19 THAT the OUSA Executive rename Room 2 of the Clubs and Societies Building the James Heath Memorial Centre for Excellence with the expressed caveat that no physical evidence exists to this change.
Dreyer/Manning
sc502/19 THAT an amend be made to motion sc501/19 THAT all caveats be removed.
WITHDRAWN
The original motion sc501/19 was then put:
Dreyer Against
CARRIED
(note: motion rescinded later in meeting)
QUEER SPACE
The suggestions for this space are – Access to gender-neutral bathrooms, disability access, discrete location perhaps and possibly windows, coffee tea facilities, sensory modulation tools, secondary entrance and audio/visual equipment. James will get these ideas to property services today after consulting with Kelli-Anne Te Huki, OUSA Queer Support Co-ordinator.
Bonnie left at 9.58am
CHIEF EXECUTIVE OFFICERS’ THIRD QUARTER REPORT
Moved from the Chair
sc503/19 THAT the meeting move into Confidential Committee for reasons of commercial sensitivity at 10:00am.
CARRIED U
Moved from the Chair
sc504/19 THAT the meeting move out of Confidential Committee at 10.:31am.
CARRIED U
Moved from the Chair
sc505/19 THAT the Chief Executive Officers’ third quarter report for 2019 be received.
CARRIED U
GENERAL BUSINESS
Final Executive meeting for 2019.
ROOM 2 OF CLUBS AND SOCIETIES
Ben Weir-McCook addressed the meeting requesting his motion be withdrawn.
Moved from the Chair
sc506/19 THAT motion sc501/19 be rescinded.
CARRIED
Meeting closed at 10:33am
Signed: ___________________________________ Date: _________