Meeting Minutes
Minutes of the Standing Committee
MINUTES OF THE EXECUTIVE STANDING COMMITTEE MEETING HELD ON THURSDAY 13 FEBRUARY 2020 AT 12.31PM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN
PRESENT
Jack Manning (Chair), Georgia Mischefski-Gray, Josh Meikle, Michaela Waite-Harvey, Hanna Van der Giessen, Josh Smith and Josh Alefosio-Pei
IN ATTENDANCE
Debbie Downs (Chief Executive Officer), Esther Maihi (Minute Secretary), Sinead Gill (Critic Editor) and Bonnie Harrison (Radio One News)
COOPT MEMBERS ONTO THE STANDING COMMITTEE
Moved from the Chair
sc62/20 THAT Hanna Van der Giessen and Josh Smith be co-opted onto the Standing Committee for the duration of this meeting.
CARRIED
MINUTES OF THE PREVIOUS EXECUTIVE MEETING
Moved from the Chair
sc63/20 THAT the minutes of the Standing Committee Meeting held on 27 January 2020 be received.
CARRIED U
MATTERS ARISING
University Committees – Jack to check if they have current Executive emails.
SPEAKING RIGHTS
Moved from the Chair
sc64/20 THAT Debbie Downs and Esther Maihi be granted speaking rights for the duration of this meeting.
CARRIED U
HEALTH AND SAFETY
- Gas leak at the Aquatic Centre was a ruptured part which is now replaced
- All staff and exec were reminded to be vigilant and report anything suspicious.
- Fire Warden and First Aid courses being offered, see Michaela if you are interested.
OUSA UPDATE
- Orientation is the focus. Our office will be more chaotic over the next couple of weeks. The Exec are rostered on a 2 hours each getting involved in events, especially tent city.
- Debbie said she will harder to get a hold of as she is working during the day and in the evening during the Ori’ Gigs at the Stadium so email her or leave a phone message if it is urgent.
Josh Alefosio-Pei arrived at 12.39pm
Moved from the Chair
sc65/20 THAT Josh Alefosio-Pei be co-opted onto the Standing Committee for the duration of this meeting.
CARRIED U
OUSA ADVISORY BOARD POLICY FOR DISCUSSION
Moved from the Chair
sc66/20 THAT the meeting move into confidential committee for reasons of commercial sensitivity at 12.41pm
CARRIED U
Moved from the Chair
sc67/20 THAT the meeting move out of confidential committee at 12.55pm.
CARRIED U
STUDENT GENERAL MEETING ENGAGEMENT COMMITTEE TERMS OF REF’
Mischefski-Gray/Smith
sc68/20 THAT the Student General Meeting Engagement Committee Terms of Reference version 1 be amended.
CARRIED
GENERAL BUSINESS
Jack asked the meeting to observe a minute silence for student Kevin Lee who passed away recently.
FINANCE AND EXPENDITURE COMMITTEE APPOINTMENTS
Moved from the Chair
sc69/20 THAT Jack Manning, Josh Meikle, Georgia Mischefski-Gray, Emily Coyle, Michaela Waite-Harvey and Debbie Downs be appointed to the Finance and Expenditure (FEC) Committee for 2020.
CARRIED U
UNIVERSITY COMMITTEE APPOINTMENTS
Mischefski-Gray/Smith
sc70/20 THAT Emily Coyle be appointed to the Health Sciences Divisional Board for 2020.
CARRIED
Mischefski-Gray/Smith
sc71/20 THAT Rory Sutherland be appointed to the Commerce Divisional Board for 2020.
CARRIED
SPEAKING RIGHTS
Moved from the Chair
sc72/20 THAT Sinead Gill be granted speaking rights for the duration of this meeting.
CARRIED U
Sinead would like to offer the Executive first dibs on half a page in each issue this year. Please get your ideas to her well in advance if you are submitting.
DELEGATE POWERS BACK TO THE EXECUTIVE
Moved from the Chair
sc73/20 THAT the powers of the Standing Committee be delegated back to the Executive henceforth.
CARRIED U
Meeting closed at 1.07pm
Signed: ___________________________________ Date: _________