Meeting Minutes
Minutes of the Standing Committee
MINUTES OF THE EXECUTIVE STANDING COMMITTEE MEETING HELD ON MONDAY 18 MAY 2020 AT 12:02 PM HELD VIA ZOOM OWING TO COVID-19
PRESENT
Jack Manning (Chair), Georgia Mischefski-Gray, Michaela Waite-Harvey, Hanna Van der Giessen, Francesca Dykes, Karamea Pewhairangi, Arina Aizal and Jack Saunders
IN ATTENDANCE
Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary), Sinead
Gill (Critic Editor) and Erin Gourley (Critic Reporter).
APOLOGIES
Emily Coyle
Moved from the Chair
sc217/20 THAT the above apology be accepted.
CARRIED U
CO-OPT MEMBERS ONTO THE STANDING COMMITTEE
Moved from the Chair
sc218/20 THAT Hanna Van der Giessen, Francesca Dykes, Karamea Pewhairangi and Arina Aizal be co-opted onto the Standing Committee for the duration of this meeting.
CARRIED U
MINUTES OF THE PREVIOUS EXECUTIVE MEETING
Moved from the Chair
sc219/20 THAT the minutes of the Standing Committee of the Executive meeting held on 4 May 2020 be accepted as a true and correct record.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
sc220/20 THAT Debbie Downs and Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED U
HEALTH AND SAFETY
The OUSA buildings were all checked on Friday before opening on Monday.
OUSA UPDATE
Signage, protective screens, sanitisers and track and tracing all ready for the opening this morning.
Some staff will continue to work from home. Events are working alternative days for staff to ensure social distancing in their office.
Starters Bar is working on ways to ensure social distancing and the other logistics for them to open soon under Covid-19 rules.
There could be an announcement this week from the government reviewing the number of people allowed at one time buildings. Watch this space!
OUSA Insurance policies due for renewal, the insurance brokers have sent out documentation and check eligibility especially for defamation insurance.
POLICY COMMITTEE MEETING MINUTES
Mischefski-Gray/Van der Giessen
sc221/20 THAT the minutes of the policy committee meeting held on 14 May 2020 be received.
CARRIED
WASTE MANAGEMENT GOVERNANCE GROUP APPOINTMENT
Van der Giessen/Dykes
sc222/20 THAT Georgia Mischefski-Gray be appointed to the Waste Management Governance Group for 2020.
CARRIED
It was discussed that this appointment could come under the Residential Representative portfolio on future.
Jack Saunders arrived at 12:14pm
Moved from the Chair
sc223/20 THAT Jack Saunders be co-opted onto the Standing Committee for the duration of this meeting.
CARRIED
REFERENDUM QUESTIONS
The Mediator recommended the Annual Report for 2019 be presented with the audited annual statements at the next referenda or student general meeting, noting it was received and accepted.
Moved from the Chair
sc224/20 THAT the following questions be put to the Referendum being held on 25-28 May 2020 providing there isn’t are changes through submissions.
- Should OUSA take a stance in the general election?
- Should OUSA take a stance on the Cannabis Referendum?
- Should OUSA take a stance on the End of Life Choice Act 2019 (Euthanasia)?
- Should OUSA cancel its NZUSA membership?
- Should OUSA cancel its NZUSA membership and create a different structure for the national student voice?
- Should OUSA continue its NZUSA membership and work with NZUSA on a restructure of the current governing structure?
- Should OUSA co-host the Agnew Street Party with the Agnew Street Residents?
- Should OUSA lobby for a law change around substance testing to allow for OUSA to own a spectrophotometer (a machine which tests substances) and have substance testing available for students?
- Should the Clubs and Societies Representative be voted on only by all members of Clubs and Societies?
- Should the Clubs and Societies Representative be voted only by Executive members of Clubs and Societies?
- Should the Clubs and Societies Representative be voted on by attributing one vote to each club and society within the Clubs and Society division?
- Should OUSA investigate a better funding and accountability model for Critic?
- Should OUSA establish a branch of Student Volunteer Army permanently?
- Should OUSA work with the current owners of the Rate My Flat website to help re-establish Rate My Flat or an equivalent service?
CARRIED U
WELFARE AND EQUITY COMMITTEE MEETING MINUTES
Waite-Harvey/Saunders
sc225/20 THAT the minutes of the Welfare and Equity meeting held on 8 May 2020 be received.
CARRIED
OUSA 130TH BIRTHDAY COMMEMORATIVE TREE
The Registrar has requested a written proposal for this. The Vice Chancellor and the Chief Operations Officer have shown signs of approval. The Secretary will assist the President about getting the proposal written quickly as time is running out.
LIFE MEMBERSHIP AWARD
There was a strong recommendation for Richard Good who retired from broadcasting on Radio One after three decades recently. He has constantly been on air and provided many volunteer hours. A Jazz Legend!
Moved from the Chair
sc226/20 THAT Richard Good be awarded Life Membership of OUSA for his services at Radio One for over three decades.
CARRIED U
The Secretary will inform him of this accolade. There will be a tribute on social media with photos.
GENERAL BUSINESS
Elections – it was confirmed that the elections for the postgraduate student representative now allow finalists to vote.
International Students survey – feedback to Arina by tomorrow please.
Student Accommodation inquiry – there is a meeting this afternoon please get any comments to Jack Saunders for inclusion.
Returning to OUSA workplace – track and trace, wellness check and general health and safety information has been sent out.
Meeting closed at 12.37pm
Signed: ___________________________________ Date: _________