MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD ON MONDAY 29 JUNE 2020 AT 12:02PM HELD VIA ZOOM AND IN THE SECRETARY’S OFFICE, OUSA CUMBERLAND STREET, DUNEDIN.

PRESENT

Jack Manning (Chair), Georgia Mischefski-Gray, Josh Meikle, Michaela Waite-Harvey, Francesca Dykes, Hanna Van der Giessen, Arina Aizal, Jack Saunders, Emily Coyle, Karamea Pewhairangi and Joshuaa Alefosio-Pei.

IN ATTENDANCE

Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary), Sinead Gill (Critic Editor) and Kayli Taylor (Observer).

APOLOGIES

            Josh Smi

            Moved from the Chair

252/20 THAT the above apology be accepted.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

253/20 THAT the minutes of the executive meeting held on 22 June 2020 be accepted as a true and correct record.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

254/20 THAT Debbie Downs and Donna Jones be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

HEALTH AND SAFETY

            Nothing to report

OUSA UPDATE

HR Coordinator positon – interviews being conducted now.  Good pool of applications.

UBS – The business case has now been written.  Final valuations are to come, they will be presented to FEC and then to the full Executive.

Starters Bar – there is a lot going on.  Last weekend trading a bit slow but bookings busy for re-Ori.

ACADEMIC COMMITTEE MINUTES

            As attached.

            Coyle/Meikle

255/20 THAT minutes of the Academic Committee meeting held on 22 June 2020 be received.

                                                                                                                        CARRIED

REFERENDUM RESULTS FURTHER DISCUSSION

The Executive held a vote via Facebook to determine their stance on the Cannabis question and the positive vote was as follows:

That OUSA runs a comprehensive education campaign and officially have a YES stance for the 2020 cannabis legislation referendum.

OTAGO REGIONAL COUNCIL (ORC) FLAT FEE CONSULTATION SUBMISSION

As attached.

Dykes/Coyle

256/20 THAT the Otago Regional Council (ORC) Flat Fee Consultation submission be received and submitted.

                                                                                                                        CARRIED

EXECUTIVE RESIGNATION

            Josh Smith – OUSA Clubs and Societies Representative resigned from his position.

Jack wants to thank Josh for his service and wish him all the best.

EXECUTIVE SECOND QUARTER REPORTS

            Moved from the Chair

257/20 THAT Josh Meikle’s second quarter report be accepted and he continue to be paid his honorarium.

                                                                                                                        CARRIED U

            Moved from the Chair

258/20 THAT Arina Aizal’s second quarter report be accepted and she continue to be paid her honorarium.

                                                                                                                        CARRIED U

            Moved from the Chair

259/20 THAT Michaela Waite-Harvey’s second quarter report be accepted and she continue to be paid her honorarium.

                                                                                                                        CARRIED U

            Moved from the Chair

260/20 THAT Emily Coyle’s second quarter report be accepted and she continue to be paid her honorarium.

                                                                                                                        CARRIED U

            Moved from the Chair

261/20 THAT Georgia Mischefski-Gray’s second quarter report be accepted and she continue to be paid her honorarium.

                                                                                                                        CARRIED U

            Georgia Mischefski-Gray assumed the Chair at 12.38pm

            Jack left at 12.38pm

            Jack returned at 12.40pm

            It was requested that Francesca Dykes make the suggested substantial updates to her report and resubmit for the next executive meeting.

            Moved from the Chair

262/20 THAT Jack Manning’s second quarter report be accepted and he continue to be paid his honorarium.

                                                                                                                        CARRIED U

            Jack Manning resumed the Chair at 12.50pm

            Moved from the Chair

263/20 THAT Karamea Pewhairangi’s second quarter report be received noting lateness.

                                                                                                                        CARRIED U

            It was requested that Jack Saunders second quarter report be resubmitted to allow him to expand on his achievements.  Also noting his report was late.

            Josh Smith asked that his report be addressed in his absence. There were a couple of Executive members who wished to note parts they wanted clarified.  Some of the phrasing wasn’t a true reflection of the workload.

            15.2     Did Josh actually contact relevant clubs to participate in mental health week?

            15.10   Checking there wasn’t any online work done.

15.14   The Welfare and Equity Officer was referred to as the Wellbeing            Representative which is incorrect and his description of her role inaccurate.

            AVP – Josh was asked many times to have a meetings via zoom and couldn’t because of difficulties.  Many meetings the AVP was left waiting.

Moved from the Chair

264/20 THAT Josh Smith’s second quarter report be received with the inclusion of remarks (above) and noting it was late.

                                                                                                                        CARRIED U

            It was agreed that Joshuua Alefosio-Pei’s report doesn’t reflect the work he has done this quarter and deserves to expand it with some support.  He will resubmit.

Moved from the Chair

265/20 THAT Hanna Van der Giessen’s second quarter report be accepted and she continue to be paid her honorarium noting her report was late.

                                                                                                                        CARRIED U

AFFILIATION

            The membership list was checked for accuracy.

            Moved from the Chair

266/20 THAT Young NZ First Dunedin be affiliated to OUSA.

                                                                                                                        CARRIED U

GENERAL BUSINESS

The Enquiry into student accommodation submission requires more work, further feedback would be appreciated.  This will be noted at an Emergency meeting being scheduled later in the week.

By Election – Dates need to be set for a by election for the Clubs and Societies Representative position soon. All to give it some thought and it will be discussed at another meeting.

Meeting closed at 1.29pm

Signed: ___________________________________                        Date: _________