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Meeting Minutes

Meeting Minutes

21 September 2020

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Meeting Minutes

MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD ON MONDAY 21 SEPTEMBER 2020 AT 11.05AM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN

 

PRESENT

Jack Manning (Chair), Georgia Mischefski-Gray, Emily Coyle, Michaela Waite-Harvey, Josh Meikle (via cell), Francesca Dykes, Jack Saunders, Arina Aizal and Dushanka Govender.

IN ATTENDANCE

Donna Jones (Minute Secretary), Debbie Downs (Chief Executive Officer), Sinead Gill (Critic Editor), Erin Gourley (Critic News Editor), Kayli Taylor and Caroline Moratti (Observers).

APOLOGIES

            Hanna Van der Giessen, Karamea Pewhairangi and Joshuaa Alefosio-Pei

            Moved from the Chair

383/20 THAT the above apologies be accepted.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

384/20 THAT the minutes of the executive meeting held on 14 September 2020 be accepted as a true and correct record.

                                                                                                                        CARRIED U

MINUTES OF THE EMERGENCY EXECUTIVE MEETING

            Moved from the Chair

385/20 THAT the minutes of the emergency executive meeting held on 16 September 2020 be accepted as a true and correct record.

                                                                                                                        CARRIED U

CONSIDER MOTIONS FROM THE EMERGENCY MEETING

            Moved from the Chair

386/20 THAT the resolutions from the emergency meeting held on 21 September 2020 be ratified.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

387/20 THAT Debbie Downs and Donna Jones be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

HEALTH AND SAFETY

            No incidents to report.  The Health and Safety committee met last week.

OUSA UPDATE

            The Clubs Culture review is in draft form and Debbie will report more on it later.

            The OUSA survey is open today.  All encouraged to fill it out.

The Covid-19 level update is this afternoon and we are hoping to move to level 1.  OUSA has been managing the levels however Starters Bar are most effected.

The Wi-Fi project is underway at the Clubs and Societies Building.  OUSA is moving to an independent company.

Debbie will be on Annual Leave this coming Friday and Monday. 

Moved from the Chair

388/20 THAT the meeting move into confidential committee for reasons of confidentiality at 11.12am.

                                                                                                                        CARRIED U

            Moved from the Chair

389/20 THAT the meeting move out of confidential committee at 11.18am.

                                                                                                                        CARRIED U

EXECUTIVE THIRD QUARTER REPORTS

            Karamea’s report hasn’t been received.

            Francesca –

            Moved from the Chair

390/20 THAT Francesca Dykes third quarter report be accepted and she continue to be paid her honorarium.

                                                                                                                        CARRIED U

            Emily – a few small amendments to be made.

            Moved from the Chair

391/20 THAT Emily Coyle’s third quarter report be accepted and she continue to be paid her honorarium.

                                                                                                                        CARRIED U

            Jack Saunders –

            Moved from the Chair

392/20 THAT Jack Saunders third quarter report be accepted and he continue to be paid his honorarium.

                                                                                                                        CARRIED U

            Georgia –

            Moved from the Chair

393/20 THAT Georgia Mischefski-Gray’s third quarter report be accepted and she continue to be paid her honorarium.

                                                                                                                        CARRIED U

            Jack Manning gave the Chair over to Georgia to discuss his report at 11.44am.

            Jack is to amend some of his report and resubmit as it doesn’t reflect work correctly.

            Moved from the Chair

394/20 THAT Jack Manning’s third quarter report be accepted and his honorarium continue to be paid.

                                                                                                                        CARRIED U

            Jack assumed the Chair from Georgia at 11.58am

            Arina – noting this report was late.  A few amendments to be made.

            Moved from the Chair

395/20 THAT Arina Aizal’s third quarter report be accepted and she continue to be paid her honorarium.

                                                                                                                        CARRIED U

ANNUAL GENERAL MEETING DATE AMENDMENT

            Owing to a clash on 7th October it was agreed to shift the AGM.

            Moved from the Chair

396/20 THAT motion 374/20 be amended to read:

            THAT an Annual General Meeting (AGM) be called for 6 October 2020 at noon 12O’Clock in the Main Common Room or outside if weather permits.

                                                                                                                        CARRIED U

REFERENDUM RESULTS

            As attached for noting. There were 709 votes cast for the 6 questions submitted.

COLLEGES COMMITTEE MEETING MINUTES

            Saunders/Govender

397/20 THAT the minutes of the Colleges Committee meeting held on 14 September 2020 be received.

                                                                                                                        CARRIED

            The Colleges committee appointments are to go through the Executive.  Jack to submit names.

LIFE MEMBERSHIP OF OUSA

The recipient names are kept a secret for the surprise announcement at the Executive end of year party.

Moved from the Chair

398/20 THAT the meeting move into confidential committee for reasons of confidentiality at 12.19pm.

                                                                                                                        CARRIED U

            Josh left at 12.20pm

Jack wished to speak to his recommendations so requested Georgia take the Chair at 12.27pm.

Jack Manning resumed the Chair from Georgia at 12.30pm.

Moved from the Chair

399/20 THAT the meeting move out of confidential committee at 12.30pm.

                                                                                                                        CARRIED U

            Emily left at 12.34pm

            Moved from the Chair

400/20 THAT Alan Yates the Cleaner at the Clubs and Societies Building 2003 – 2020 be awarded Life Membership of OUSA.

                                                                                                                        CARRIED U

            Mischefski-Gray/Dykes

401/20 THAT Jack Manning be awarded Life Membership of OUSA.

                                                                                                                        CARRIED

 

GENERAL BUSINESS

            National Elections forum – Main Common Room at 4.30pm on 22 September.

 

Meeting closed at 12.35pm

 

 

Signed: ___________________________________                        Date: _________