MINUTES OF THE EXECUTIVE STANDING COMMITTEE MEETING ON TUESDAY 15 DECEMBER 2020 AT 6.01PM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN AND VIA ZOOM

PRESENT

Jack Manning (Chair), Dushanka Govender (zoom), Josh Meikle (zoom), Francesca Dykes (zoom), Michaela Waite-Harvey (zoom), Arina Aizal (zoom), Emily Coyle (zoom), Hanna Van der Giessen (zoom) and Joshuaa Alefosio-Pei (zoom)

IN ATTENDANCE

            Donna Jones (Minute Secretary), Sinead Gill (Critic Reporter) and Fugazi the cat.

APOLOGIES

            Georgia Mischefski-Gray

            Moved from the Chair

^sc529/20 THAT the above apology be accepted.

                                                                                                                             CARRIED U

CO-OPT MEMBERS ONTO THE STANDING COMMITTEE

            Moved from the Chair

^sc530/20 THAT Dushanka Govender, Arina Aizal, Francesca Dykes, Hanna Van der Giessen and Joshuaa Alefosio-Pei be co-opted onto the Standing Committee for the duration of this meeting.

                                                                                                                                      CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

^sc531/20 THAT the minutes of the executive meeting held on 30 November 2020 be accepted as a true and correct record.

                                                                                                                                      CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

^sc532/20 THAT Donna Jones be granted speaking rights for the duration of this meeting.

                                                                                                                          CARRIED U

EXECUTIVE FOURTH QUARTER REPORTS

            It was noted that Dushanka Govender’s report was received late.

            Moved from the Chair

^sc533/20 THAT Dushanka Govender’s fourth quarter report be accepted and continue to be paid her honorarium.

                                                                                                                                      CARRIED U

              It was noted that Joshuaa Alefosio-Pei’s report was late.

              Moved from the Chair

^sc534/20 THAT Joshuaa Alefosio-Pei’s fourth quarter report be received.

                                                                                                                                      CARRIED U

              There has been constant requests via all social media for Karamea Pewhairangi’s report but there hasn’t been a response.

MEMORANDUM OF UNDERSTANDING – OISA AND OUSA

              As attached.

              Aizal/Van der Giessen

^sc535/20 THAT the Common Seal be affixed to the Memorandum of Understanding between The Otago International Students’ Association (OISA) AND the Otago University Students’ Association (OUSA).

                                                                                                                                      CARRIED

RESCIND LOANS AND DIRECTORS POLICIES

            Moved from the Chair

^sc536/20   THAT the Loans Policy 1007-2013 be rescinded.

                                                                                                                             CARRIED U

                 Moved from the Chair

^sc537/20   THAT the Directors Policy 1007-2002 be rescinded.

                                                                                                                             CARRIED U

Noting for these to pass at this meeting without notice there needs to be unanimous vote, which was achieved.

SUBMISSION – VISION 2040

            As attached.

A big shout out to Georgia and Jack Saunders for their input and thank you to all who submitted feedback.  The entire Executive have gone over this document thoroughly.

David Thomson, Director of Strategy, Analytics and Reporting has indicated to Jack he would like more direct consultation with OUSA on Vision 2040.

Meikle/Dykes

^sc538/20   THAT the Submission of the Otago University Students’ Association on the Vision 2040 Discussion paper be received and submitted.

                                                                                                                             CARRIED

GENERAL BUSINESS

Bereavements – OUSA wishes to acknowledge and offer our condolences to the families of Michael Tull OUSA Life Member and Emeritus Professor James (Jim) Flynn who passed away recently. Jack Manning asked the meeting to observe a minutes silence for them.  

Handover documents from Pacific Island President - Joshuaa has passed on documents to 2021 President and will send a modified copy to OUSA for our records.

Exec end of year – please send any photographs from the year to Josh Meikle.

George Street layout changes – Jack Manning to get onto the OUSA letter about this.

OUSA International Students Rights Booklet – Arina is hoping to complete this booklet and would appreciate your feedback please.

Thank you to the Executive - a general thank you to Jack and his team for what was a very difficult year.  Well done to you all!

Meeting closed at 6.21pm

Signed: ___________________________________                        Date: _________