Meeting Minutes
MINUTES OF THE EXECUTIVE STANDING COMMITTEE MEETING HELD ON TUESDAY 2 FEBRUARY 2021 AT 3.02AM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN
PRESENT
Michaela Waite-Harvey (Chair), Emily Coyle, Josh Meikle, Maya Polaschek,
Sophie Barham, Geraldi Ryan, Mhairi Mackenzie Everitt, Jack Saunders and Karamea Pewhairangi
IN ATTENDANCE
Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary) and Erin Gourley (Critic Editor).
APOLOGIES
Michael Evans
Moved from the Chair
sc01/21 THAT the above apology be accepted.
CARRIED U
CO-OPT ONTO STANDING COMMITTEE
Moved from the Chair
sc02/21 THAT Mhairi Mackenzie Everett, Jack Saunders, Karamea Pēwhairangi, Geraldi Ryan and Melissa Lama be co-opted onto the Standing Committee for the duration of this meeting.
CARRIED U
MINUTES OF THE PREVIOUS EXECUTIVE MEETING
Emily should have been listed in attendance, and Francesca co-opted
The word noted omitted from second paragraph of reports
Moved from the Chair
sc03/21 THAT the minutes of the Executive Meeting held on 15 December 2020 be accepted as a true and correct record with the above amendments.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
sc04/21 THAT Debbie Downs and Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED U
NZUSA ELECTION RESULTS DISCUSSION
Michaela explained that there wasn’t a provision in their rules to allow for abstaining so OUSA was forced to vote no confidence in the spirit of it being an abstention for the President position.
Ellen Dixon (Education Officer), Kate Ashcoff (Welfare Officer) and Jahla Lawrence (Thursdays in Black National Coordinator) were elected to NZUSA elections and were OUSA’s choice of candidates.
Karamea arrived at 3.06pm
STANDING COMMITTEE
Moved from the Chair
sc05/21 THAT Karamea Pewhairangi be co-opted onto the Standing Committee for the duration of this meeting.
CARRIED U
2021 REPORTING DATES
Moved from the Chair
sc06/21 THAT the Executive first quarter reports be due to the Secretary by 1pm on Wednesday 17 March 2021.
CARRIED U
Moved from the Chair
sc07/21 THAT the Executive second quarter reports be due to the Secretary by 1pm on Wednesday 23 June 2021.
CARRIED U
Moved from the Chair
sc08/21 THAT the Executive third quarter reports be due to the Secretary by 1pm on Wednesday 15 September 2021.
CARRIED U
Moved from the Chair
sc09/21 THAT the Executive fourth quarter reports be due to the Secretary by 1pm on Wednesday 17 November 2021.
CARRIED U
Jack Saunders arrived at 3.08pm
UNIVERSITY COMMITTEE AND BOARD APPOINTMENTS FOR 2021
Moved from the Chair
sc10/21 THAT Michaela Waite-Harvey be appointed to Senate for 2021.
CARRIED U
Moved from the Chair
sc11/21 THAT Karamea Pēwhairangi be appointed to Senate for 2021.
CARRIED U
Moved from the Chair
sc12/21 THAT Sophie Barham be appointed to Senate for 2021.
CARRIED U
Moved from the Chair
sc 13/21THAT Michael Evans be appointed to Senate for 2021.
CARRIED U
Moved from the Chair
sc 14/21THAT Michael Evans be appointed to the Board of Undergraduate Studies for 2021.
CARRIED U
Moved from the Chair
sc 15/21THAT Sophie Barham be appointed to the Board of Graduate Studies for 2021.
CARRIED U
Moved from the Chair
sc 16/21THAT Michael Evans be appointed to the Committee for the Advancement of Teaching and Learning for 2021.
CARRIED U
Moved from the Chair
sc 17/21THAT Michael Evans be appointed to the Summer School Board for 2021.
CARRIED U
Moved from the Chair
sc 18/21THAT Geraldi Ryan be appointed to the Summer School Board for 2021.
CARRIED U
Moved from the Chair
sc 19/21THAT Josh Meikle be appointed to the IT Governance Board for 2021.
CARRIED U
Moved from the Chair
sc 20/21THAT Sophie Barham be appointed to the Animal Practices Steering Group for 2021.
CARRIED U
Moved from the Chair
sc 21/21THAT Michaela Waite-Harvey be appointed to the Code of Student Conduct Reference Group for 2021.
CARRIED U
Moved from the Chair
sc 22/21THAT Karamea Pēwhairangi be appointed to the Code of Student Conduct Reference Group for 2021.
CARRIED U
Moved from the Chair
sc 23/21THAT Maya Polaschek be appointed to the Otago Tertiary Chaplaincy Trust Board for 2021.
CARRIED U
Moved from the Chair
sc 24/21THAT Geraldi Ryan be appointed to the Health Science Internationalisation Committee for 2021.
CARRIED U
Moved from the Chair
sc 25/21THAT Geraldi Ryan be appointed to the Internationalisation Committee for 2021.
CARRIED U
Moved from the Chair
sc 26/21THAT Michaela Waite-Harvey be appointed to the Discipline Statue Review Committee for 2021.
CARRIED U
Moved from the Chair
sc 27/21THAT Karamea Pēwhairangi be appointed to the Discipline Statue Review Committee for 2021.
CARRIED U
Moved from the Chair
sc 28/21THAT Maya Polaschek be appointed to the Ethical Behaviour Committee for 2021.
CARRIED U
Moved from the Chair
sc 29/21THAT Emily Coyle be appointed to the Health and Safety (Uni) Committee for 2021.
CARRIED U
Moved from the Chair
sc 30/21THAT Michaela Waite-Harvey be appointed to the University Council for 2021.
CARRIED U
Moved from the Chair
sc 31/21THAT Sophie Barham be appointed to the Human Ethics Committee for 2021.
CARRIED U
Moved from the Chair
sc 32/21THAT Michael Evans be appointed to the Technology Enhanced Learning and Teaching Committee for 2021.
CARRIED U
Moved from the Chair
sc 33/21THAT Michaela Waite-Harvey be appointed to the Appeals Board for 2021.
CARRIED U
Moved from the Chair
sc 34/21THAT Michaela Waite-Harvey be appointed to the Campus Life Events Committee for 2021.
CARRIED U
Moved from the Chair
sc 35/21THAT Geraldi Ryan be appointed to the Distance Learning Advisory Board for 2021.
CARRIED U
Moved from the Chair
sc 36/21THAT Sophie Barham be appointed to the Graduate Research Student Liaison Committee for 2021.
CARRIED U
Moved from the Chair
sc 37/21THAT Emily Coyle be appointed to the Tertiary Planning Group (DCC Committee) for 2021.
CARRIED U
Moved from the Chair
sc 38/21THAT Emily Coyle be appointed to Waste Management Governance Group for 2021.
CARRIED U
Moved from the Chair
sc 39/21THAT Maya Polaschek be appointed to the Student Hardship Fund Committee for 2021.
CARRIED U
Moved from the Chair
sc 40/21THAT Sophie Barham be appointed as the Postgraduate member to the Pūtea Tautoko Hardship Fund Panel for 2021.
CARRIED U
Moved from the Chair
sc 41/21THAT Michaela Waite-Harvey appointed as a Director to the University Book Shop (Otago) Limited (UBS) Board for 2021.
CARRIED U
Moved from the Chair
sc 42/21THAT Joshua Meikle be appointed as a Director to the University Union Limited Board for 2021.
CARRIED U
Moved from the Chair
sc 43/21THAT Michaela Waite-Harvey be appointed to the New Zealand of Union Students’ Association (NZUSA) for 2021.
CARRIED U
Moved from the Chair
sc 44/21THAT Michael Evans be appointed to the Otago Teaching Awards Panel for 2021.
CARRIED U
Moved from the Chair
sc 45/21THAT Maya Polaschek be appointed to the Healthy University Working Group for 2021.
CARRIED U
Moved from the Chair
sc 46/21THAT Maya Polaschek be appointed to the Equity Advisory Commmittee for 2021.
CARRIED U
Moved from the Chair
sc 47/21THAT Sophie Barham be appointed to the Air Travel Project Steering Committee for 2021.
CARRIED U
Moved from the Chair