MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD ON MONDAY 29 MARCH 2021 AT 8:01AM HELD IN THE OUSA BUILDING, CUMBERLAND STREET, DUNEDIN

PRESENT

Michaela Waite-Harvey (Chair), Emily Coyle, (Minute Secretary), Josh Meikle, Geraldi Ryan, Mhairi Mackenzie Everitt, Jack Saunders, Dushanka Govender, Karamea Pēwhairangi Sophie Barham and Melissa Lama

IN ATTENDANCE

Debbie Downs (Chief Executive Officer), Fox Meyer (News Editor), Erin Gourley (Critic Editor), Denzel Chung (Chief Reporter), Brin Ryder (SSDP) Sam Lasham (SSDP)

APOLOGIES

Maya Polaschek

Moved from the Chair

113/21 THAT the above apologies be accepted.

CARRIED U

Michael and Geraldi arrived at 8.02am

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Replace Powhiri with welcome

Complete sentence at the end of Climate Change Commission Sentence to include the environment is me.

Moved from the Chair

114/21 THAT the minutes of the Executive Meeting held on 22 March 2021 be accepted as a true and correct record with the above amendments.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

Moved from the Chair

115/21 THAT Debbie Downs be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

HEALTH AND SAFETY

Nothing to report.

OUSA UPDATE

Auckland Beerfest (tickets sold over 2000). Well run event and bodes well for future events.

Student Support Centre have high student numbers coming through.

Next big event for OUSA is Hyde Street.

Canoe club shifting to the aquatic centre over Easter, exciting will be far better suited to them and make carpark access easier for staff.

Easter coming up so Friday/Mon/Tues are stat days (expect to see less people around).

CONFIDENTIAL COMMITTEE

Moved from the Chair

116/21 THAT the meeting move into confidential committee for reasons of commercial sensitivity at 8.09am.

CARRIED U

            Moved from the Chair

117/21 THAT the meeting move out of confidential committee at 8.25am

                                                                                                                        CARRIED U

NZUSA UPDATE

Meeting this week (on a Public Holiday), the NZUSA President and Vice President are coming to visit OUSA in mid-April.

TRM UPDATE

Kapa Haka tonight at 5pm in Main Common Room.

UOPISA UPDATE

Leadership weekend for Execs pushed working collaboratively and welcome to Pacific Island Centre Manager at 11:30 in the Main Common Room.

APPOINTMENTS TO THE OUSA ADVISORY BOARD

Moved from the Chair

118/21 THAT Ben Nettleton, Amit Prasad and Gina Hu’akau be appointed to the OUSA Advisory Board for a term of three years.

                                                                                                                        CARRIED U

UNIVERSITY BOOK SHOP (Otago) LIMITED RE-APPOINTMENT

            Moved from the Chair

119/21 THAT Paul Allison be re-appointed as a Director of the University Book
Shop (Otago) Limited Board for a further term of three years.

CARRIED U

EXECUTIVE FIRST QUARTER REPORTS - deferred

            Moved from the Chair

120/21 THAT Dushanka Govender’s first quarter report be accepted and she continue to be paid her honorarium.

                                                                                                                        CARRIED U

            Moved from the Chair

121/21 THAT Melissa Lama first quarter report be received.

                                                                                                                        CARRIED U

AFFILIATION

 Shakti Youth (flag minor changes to group)

Govender/Mackenzie-Everitt

122/21 THAT the OUSA Shakti Youth be affiliated to OUSA.

CARRIED

OTAGO REGIONAL COUNCIL REGIONAL LAND TRANSPORT PLAN (RLTP) CONSULTATION

Mackenzie-Everitt/Barham

123/21 THAT the Otago Regional Council Regional Land Transport Plan Consultation document be submitted.

                                                                                                                                    CARRIED

OUSA GRANTS

Changes to OUSA grants – Nicky unable to attend Exec meeting as planned, Dushanka to speak to Nicky's notes. Michaela and Dush to follow up with Nicky this week.

GENERAL BUSINESS

            Meeting with electoral commission today

Sam and Bryn from SSDP to speak about clause that meant they weren't affiliated. Hosting potlucks and documentary viewings, information campaigns to reduce harm. Mhairi offered to write submissions if they come up, reaffiliation to come up next meeting with Dushanka to circulate new constitution

Noting Donna Jones is away for 10 days,

Next meeting to be held the Monday after Easter.

Meeting closed at 8:41am

Signed: ___________________________________            Date: __________