MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD ON WEDNESDAY 28 APRIL 2021 AT 8.30AM HELD IN THE OUSA MAIN OFFICE BUILDING, 640 CUMBERLAND STREET, DUNEDIN

PRESENT

Michaela Waite-Harvey (Chair), Emily Coyle, Josh Meikle, Mhairi Mackenzie Everitt, Jack Saunders, Michael Evans, Sophie Barham, Maya Polaschek, Dushanka Govender and Melissa Lama and Geraldi Ryan

IN ATTENDANCE

Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary), Erin Gourley (Critic Editor) and Bonnie Harrison (Radio One Reporter).

APOLOGIES

            Karamea Pēwhairangi

            Moved from the Chair

152/21 THAT the above apology be accepted.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

153/21 THAT the minutes of the executive meeting held on 19 April 2021 be accepted as a true and correct record.

                                                                                                                        CARRIED U

MATTERS ARISING

            The OUSA ANZAC Service had the MCR and foyer packed with attendees. It was an excellent service and many guests said it was the best one they have attended. 

The staff and executive did a splendid job shifting it inside at the last minute owing to inclement weather.  Well done to all that contributed.

            Relay for Life event – another accolade to those who took part.  The OUSA team raised nearly $1700.  A huge gratitude to Josh Meikle who volunteered tirelessly for OUSA and the Cancer Society to help make this event a success.

SPEAKING RIGHTS

            Moved from the Chair

154/21 THAT Debbie Downs and Donna Jones be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

HEALTH AND SAFETY

Reporting from the Managers meeting held yesterday there was were no incidents or accidents this month.

OUSA UPDATE

Many staff taking leave as school holidays and some taking time off after working long hours over Orientation and other events.

The Auditors have finished their work in-house here and hopefully they will get the financial statements finalised for presentation to the student body this semester.

Starters Bar has had a revamp with furniture from one of the Octagon Bars that has closed down.  It is looking much better and all are encouraged to pop along and have a look.

OTAGO UNIVERSITY PACIFIC ISLAND STUDENTS’ ASSOCIATION UPDATE

            There is a ‘talk series’ on Tuesday at 7pm.

STUDENT GENERAL MEETING MINUTES

A good turnout at this meeting with healthy conversations. A reminder that there is another SGM this Friday 30^th April at 2pm.

Moved from the Chair

155/21 THAT the minutes of the Student General Meeting held on 21 April 2021 be received.

                                                                                                                        CARRIED U

WELFARE AND EQUITY MEETING MINUTES

            Polaschek/Barham

156/21 THAT the minutes from the Welfare and Equity meeting held on 16 April 2021 be received.

                                                                                                                        CARRIED

            Geraldi arrived at 8.38am

AFFILIATION

            Govender/Mackenzie Everett

157/21 THAT the Cat Rescue Dunedin Student Association be affiliated to OUSA.

                                                                                                                        CARRIED

DCC DRAFT 10 YEAR PLAN 2021-2031 SUBMISSION

            Mackenzie Everett/Polaschek

158/21 THAT the OUSA DCC draft 10 year plan 2021-2031 submission be approved and submitted.

                                                                                                                        CARRIED

CONTRACEPTION STERILISATION AND ABORTION AMENDMENT BILL SUBMISSION

            Mackenzie Everett/Polaschek

159/21 THAT the OUSA Contraception Sterilisation and Abortion Amendment Bill Submission be approved and submitted.

                                                                                                                        CARRIED

 Mhairi was commended for her excellent work with the many submissions she has been working on.

RATE MY FLAT

Jack explained this wasn’t finalised yet, a proposal will be put forward at the end of the month.

GENERAL BUSINESS

The former Mayor of Dunedin David Cull passed away yesterday at the age of 71 of Cancer. Mayor Cull was an excellent advocate for students and the University.  He was very respected and had an excellent relationship with OUSA, especially the Presidents throughout his tenure with the DCC.

Moved from the Chair

160/21 THAT OUSA acknowledges the death of former Mayor David Cull and wish to pass on their condolences to his family. 

                                                                                                                        CARRIED U

There are a number of executive members who can’t make the SGM on Friday, especially Michaela as she is in Wellington at the NZUSA Congress and wish to pass on their apologies for the meeting.

Education Committee – the committee are reviewing the terms of reference especially to include the Postgraduate Students Representative.

Meeting closed at 8.45am

Signed: ___________________________________                        Date: _________