Meeting Minutes
MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD ON MONDAY 10 MAY 2021 AT 8.02AM HELD IN THE OUSA MAIN OFFICE BUILDING, 640 CUMBERLAND STREET, DUNEDIN
PRESENT
Michaela Waite-Harvey (Chair), Emily Coyle, Josh Meikle, Sophie Barham, Melissa Lama, Geraldi Ryan, Dushanka Govender, Michael Evans and Maya Polaschek.
IN ATTENDANCE
Donna Jones (Minute Secretary), Debbie Downs (Chief Executive Officer) and Erin Gourley (Critic Editor).
APOLOGIES
Jack Saunders, Mhairi Mackenzie Everitt and Karamea Pēwhairangi
Moved from the Chair
170/21 THAT the above apologies be accepted.
CARRIED U
MINUTES OF THE PREVIOUS EXECUTIVE EMERGENCY MEETING
Moved from the Chair
171/21 THAT the minutes of the Executive Emergency meeting held on 6 May 2021 be accepted as a true and correct record.
CARRIED U
RATIFY THE MOTIONS FROM THE EMERGENCY MEETING
Moved from the Chair
172/21 THAT the minutes of the Executive Emergency meeting held on 6 May 2021 be ratified.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
173/21 THAT Donna Jones and Debbie Downs be granted speaking rights for the duration of this meeting.
CARRIED U
HEALTH AND SAFETY
Debbie is keeping an eye out as some staff are a bit run down.
OUSA UPDATE
Moved from the Chair
174/21 THAT the meeting move into confidential committee for reasons of confidentiality at 8.05am.
CARRIED U
Moved from the Chair
175/21 THAT the meeting move out of confidential committee at 8.08am.
CARRIED U
Jason, Laurence and Debbie in Auckland and Hawkes Bay from Wednesday afternoon for Beerfest.
Moved from the Chair
176/21 THAT the meeting move into confidential committee for reasons of commercial sensitivity at 8.09am.
CARRIED U
Moved from the Chair
177/21 THAT the meeting move out of confidential committee at 8.11am.
CARRIED U
TE ROOPU MĀORI UPDATE
Karamea was absent
NZUSA UPDATE
Michaela attended the National Council meeting in Wellington with other Student Association leaders. There was a discussion on the Code of Student Learning paper along with Te Mana Akonga and other Presidents.
Moved from the Chair
178/21 THAT the meeting move into confidential committee for reasons of confidentiality at 8.12am.
CARRIED U
Moved from the Chair
179/21 THAT the meeting move out of confidential committee at 8.20am.
CARRIED U
OTAGO UNIVERSITY PACIFIC ISLAND STUDENTS’ ASSOCIATION UPDATE
Minister of Foreign Affairs coming to visit students and have a tour.
OUPISA – writing a Pacific Tertiary Students submission
The P.I Health Students camp at Waihola was a great success.
Language week coming up and is being divided between departments.
REFERENDUM DATES
Moved from the Chair
180/21 THAT the Secretary be directed to hold a Referendum starting at 9am on 1 June 2021 and closing at 4pm on 3 June 2021.
CARRIED U
Moved from the Chair
181/21 THAT the Referendum being held on 1 June 2021 – 3 June 2021 be held on electronic means only.
CARRIED U
Moved from the Chair
182/21 THAT OUSA invites questions to adminvp@ousa.org.nz for the Referendum being held on 1 June 2021 to 3 June 2021 to close on Monday 10 May 2021 at 5pm.
CARRIED U
FINANCE AND STRATEGY MEETING MINUTES
Meikle/Polaschek
183/21 THAT the minutes of the Finance and Strategy meeting held on 16 April 2021 be received.
CARRIED
STUDENT GENERAL MEETING MINUTES
Moved from the Chair
184/21 THAT the minutes of the Student General Meeting held on 30 April 2021 be received.
CARRIED U
COLLEGES COMMITTEE APPOINTMENTS
Moved from the Chair
185/21 THAT Jack Saunders, Michaela Waite-Harvey, Kiritea Smith, Cam Young, Hannah Sherwood, John Noble, Leah Friend, Josiah Edwin, Alexi Zangouropoulos, Jamie Aran, Ruthie Konusi, Rose Somerville, Sarah Brownlee, Martin page, Liam Bartlett and Rid Fatma be appointed to the Colleges Committee for 2021.
CARRIED U
SUB WARDEN COMMITTEE POLICY
Coyle/Barham
186/21 THAT the Sub Warden Committee Policy Version 1 be put for notice.
CARRIED
AFFILIATED CLUBS COMPLAINTS AND SEXUAL MISCONDUCT POLICY VERSION TWO AMENDMENTS
Thursdays in Black have been sent this document for feedback.
Coyle/Barham
187/21 THAT the Affiliated Clubs Complaints and Sexual Misconduct Policy version 2 be amended.
CARRIED
CHIEF EXECUTIVE OFFICER FIRST QUARTER REPORT
Moved from the Chair
188/21 THAT the meeting move into confidential committee for reasons of Commercial Sensitivity at 8.29am.
CARRIED U
It was approved that the meeting remain in Committee to hear the UBS Limited item to save going in and out of committee twice.
UNIVERSITY BOOK SHOP (OTAGO) LIMITED PROJECT STAGE 2
Moved from the Chair
189/21 THAT the meeting move out of committee at 8.57pm.
CARRIED U
Moved from the Chair
190/21 THAT the Chief Executive Officers’ first quarter report be received.
CARRIED U
Meikle/Barham
191/21 THAT the University Book Shop (Otago) Limited Project stage 2 progress as per the decision in the email to the Executive dated 9 May 2021.
CARRIED
GENERAL BUSINESS
IR330 for Executive members – Josh is working on the correct tax codes so go and see him after this meeting.
Labour Party Regional Conference – Michaela will write to the Government about students and the energy payments. She found the meeting very useful.
Could OUSA ask why students aren’t eligible for a community services card?
NZUSA Finance, Risk and Audit Committee meeting – happened at last.
Indian Students’ Ass’n - Bake sale this week.
Referendum questions – the deadline for questions in at the end of today so please get your questions to adminvp.
Meeting closed at 9.07am
Signed: ___________________________________ Date: _________