MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD ON MONDAY 5 JULY 2021 AT 8:02AM HELD VIA ZOOM AND IN THE OUSA MAIN OFFICE BUILDING, 640 CUMBERLAND STREET, DUNEDIN

PRESENT

Michaela Waite-Harvey (Chair), Josh Meikle, Maya Polaschek, Mhairi Mackenzie Everett, Melissa Lama, Sophie Barham, Karamea Pēwhairangi, Michael Evans and Geraldi Ryan

IN ATTENDANCE

Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary), Zac Hoffman (Radio 1 Reporter) and Erin Gourley (Critic Editor).

APOLOGIES

            Dushanka Govender and Emily Coyle

            Moved from the Chair

262/21 THAT the above apologies be accepted.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Motion 258/21 duplicated.

            Moved from the Chair

263/21 THAT the minutes of the executive meeting held on 30 June 2021 be accepted as a true and correct record with the above amendment.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

264/21 THAT Debbie Downs and Donna Jones be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

HEALTH AND SAFETY

            Nothing to report

OUSA UPDATE

            Nothing new to report as lengthy update was present last Wednesday.

TE ROOPU MĀORI UPDATE

            With students being away not much to report.  Re-O’week planning underway.

OTAGO UNIVERSITY PACIFIC ISLAND STUDENTS’ ASSOCIATION UPDATE

Meeting with Pacific Development Office and Maori Development Office about racism.

Re-O’week planning.  Students are away so things are quiet.

NZUSA UPDATE

Request from the Education Officer for OUSA to co-sign a letter about Dual Delivery – online and in base learning. Michaela will consult with Michael our Academic Representative and follow up on this.  Melissa pointed out this could impact Pacific Island students, especially the mature students who would prefer this.

BLUES AND GOLDS PANEL APPOINTMENTS

            Moved from the Chair

265/21 THAT Dushanka Govender, Terrence Dennis, Ian Chapman, Daniel Porter, Anna-Lise Hinton, Adithi Alexander, Michaela Waite-Harvey, Karamea Pēwhairangi, Nicky Bisley, Sze-En Watts be appointed to the Blues and Golds panel for 2021.

                                                                                                                        CARRIED U

AFFILIATION

            Meikle/Barham

266/21 THAT the OUSA Australasian Union of Jewish Students (AUJS Otago) be affiliated to OUSA.

                                                                                                                        CARRIED

SUB WARDEN, COLLEGES AND RESIDENTIAL COMMITTEE MINUTES

            Moved from the Chair

267/21 THAT the minutes of the Sub Warden meeting held on 24 June 2021 be received.

                                                                                                                        CARRIED U

            Moved from the Chair

268/21 THAT the minutes of the Colleges Committee meeting held on 24 June 2021 be received.

                                                                                                                        CARRIED U

            Moved from the Chair

269/21 THAT the minutes of the Residential Committee meeting held on 24 June 2021 be received.

                                                                                                                        CARRIED U

VICE CHANCELLOR APPOINTMENT

Professor David Murdoch currently dean and head of campus of the University of Otago Christchurch was selected after an extensive global recruitment effort.  Professor Murdoch will take over from acting Vice Chancellor Professor Helen Nicholson who will continue in the role until 2022. Congratulation from the OUSA Executive and Michaela will arrange a meeting with him soon.

EXECUTIVE REPORTS

            Moved from the Chair

270/21 THAT Mhairi Mackenzie Everett’s second quarter report be accepted and she continue to be paid her honorarium.

                                                                                                                        CARRIED U

            Owing to the extraordinary circumstances Dushanka agreed to present her report in absentia.

            Moved from the Chair

271/21 THAT Dushanka Govender’s second quarter report be accepted and she continue to be paid her honorarium.

                                                                                                                        CARRIED U

            Moved from the Chair

272/21 THAT Geraldi Ryan’s second quarter report be accepted and he continue to be paid his honorarium.

                                                                                                                        CARRIED U

GENERAL BUSINESS

Drug testing submission – Mhairi notified the meeting that Parliamentary Services have invited OUSA to present an oral submission on Wednesday at 11am; Michaela agreed to do so as Mhairi out of town.

Semester 2 Executive meetings – a poll will be set up to determine a favourable time.

Meeting closed at 8.20am

Signed: ___________________________________                        Date: _________