MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD ON MONDAY 9 AUGUST 2021 AT 11:00AM HELD IN THE OUSA MAIN OFFICE BUILDING, 640 CUMBERLAND STREET, DUNEDIN

PRESENT

Michaela Waite-Harvey (Chair), Emily Coyle, Josh Meikle, Sophie Barham, Maya Polaschek, Jack Saunders, Michael Evans, Melissa Lama, Geraldi Ryan, Dushanka Govender and Mhairi Mackenzie Everett.

IN ATTENDANCE

Donna Jones (Minute Secretary), Debbie Downs (Chief Executive Officer) and Erin Gourley (Critic Editor).

APOLOGIES

            Karamea Pēwhairanga

            Moved from the Chair

298/21 THAT the above apology be accepted.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

299/21 THAT the minutes from the executive emergency meeting held on 6 August 2021 be accepted as a true and correct record.

                                                                                                                        CARRIED U

MATTERS ARISING

            The submission of the OUSA on the Te Tāhū o Te Ture – Ministry of Justice proposals against incitement of hatred and discrimination has been submitted.

RATIFY THE EMERGENCY MEETING MOTION

            Moved from the Chair

300/21THAT the minutes of the emergency meeting held on 6 August 2021 be ratified.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

301/21 THAT Donna Jones and Debbie Downs be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

HEALTH AND SAFETY

There was a sewing needle found in one of the yoga mats at Clubs and Socs.  They have all been checked and there were no injuries.

CHIEF EXECUTIVE OFFICERS’ SECOND QUARTER REPORT

            Moved from the Chair

302/21 THAT the meeting move into confidential committee for reasons of commercial sensitivity at 11.04am.

                                                                                                                        CARRIED U

            Josh left at 11.16am and returned at 11.17am

            Moved from the Chair

303/21 THAT the meeting move out of confidential committee at 11.26am.

                                                                                                                        CARRIED U

            Moved from the Chair

304/21 THAT the OUSA Chief Executive Officers’ second quarter report be received.

                                                                                                                        CARRIED U

OTAGO UNIVERSITY PACIFIC ISLAND STUDENTS’ ASSOCIATION UPDATE

• Pacific Island Students’ Leadership Fono – held last week, run by student engagement departments, there were 250-300 people in attendance.  A good evening.
• Cook Island Language week -  last week
• Tonga Language week – beginning 6 September

NZUSA UPDATE

• Michaela has had a call with Vice President, Liam.  No confirmation of annual calendar yet.
• Michaela is having a call with president Andrew tomorrow.  Levy structure will be discussed.  No appetite from  NZUSA to change positions.  It would be good to discuss the change of 2 core positions.
• OUSA once again would like to develop an Accountability Policy for NZUSa. perhaps  OUSA could host a workshop on this.
• National Council meeting on 13 August via zoom, although some people may attend in person. 
• The Vice Chancellor has agreed to a student leadership hui being held.              

BLUES AND GOLDS PANEL APPOINTMENTS

            Govender/Mackenzie Everett

305/21 THAT Melissa Lama and Sze-En Watts be appointed to the Blues and Golds Panel for 2021.

                                                                                                                        CARRIED

GENERAL BUSINESS

Art Week – Thursday in Black screen printed shirts will be available, Maya leading this.

OUSA Executive nominations – there aren’t many forms in yet and it closes at 4pm tomorrow, although usual last day rush expected!  Please get out there and promote where you can.

Drop for Good – there has been a good location found.  More later.

International Cultural Expo – 7 August. Michaela said this was an excellent event. Geraldi said people had fun.

Olympics 2020, July 23 – August 8 2021 – the 16 days of competition in Tokyo were excellent.  Well done New Zealand. 20 medals = 7 gold, 6 silver and 7 bronze. 

Meeting closed at 11.39am

Signed: ___________________________________                        Date: _________