MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD ON MONDAY 16 AUGUST 2021 AT 11:00AM HELD IN THE OUSA MAIN OFFICE BUILDING, 640 CUMBERLAND STREET, DUNEDIN

PRESENT

Michaela Waite-Harvey (Chair), Emily Coyle, Josh Meikle, Sophie Barham, Maya Polaschek, Jack Saunders, Geraldi Ryan, Mhairi Mackenzie Everett, Karamea Pēwhairanga, Dushanka Govender and Melissa Lama

IN ATTENDANCE

Donna Jones (Minute Secretary) and Debbie Downs (Chief Executive Officer)

APOLOGIES

            Michael Evans

            Moved from the Chair

306/21 THAT the above apology be accepted.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

307/21 THAT the minutes from the executive meeting held on 9 August 2021 be accepted as a true and correct record.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

308/21 THAT Donna Jones and Debbie Downs be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

HEALTH AND SAFETY

            Nothing to report.  The Health and Safety Committee met recently.

OUSA UPDATE

• Big focus on funding options for repairs to clubs and societies building.  Debbie, Michaela and Josh met with Anna Frost from the Department of Internal Affairs to assistance and guidance in applying for grants and also to look out for a commercial broker.
• The Design meetings for the Clubs and Societies revamp are underway with all contractors.
• Executive elections 2022 – staff have been advised to not to endorse candidates and remain neutral.

Melissa arrived at 11.08am

TE ROOPU MĀORI UPDATE

• Dress rehearsal on 27 September for kapa haka championships in Auckland.
• Maori Graduation this week will be combined with a memorial service for Tim Rogers who passed away a couple of years ago.

OTAGO UNIVERSITY PACIFIC ISLAND STUDENTS’ ASSOCIATION UPDATE

• Pacific Island appointment now going through VCAG
• Ministry of Health have set up a Covid Clinic here in Dunedin for Pacific Island people
• Melissa will attend a Pastoral Code Advisory Board meeting in Wellington
• OUPISA Elections on 3 October

NZUSA UPDATE

There was a National Council meeting held via zoom last Friday.  Not a lot to update, however there will be a review of the Welfare Officer position and the committee.

Andrew discussed a campaign in the planning to bring back Universal Income.   He will update later. 

There was a discussion about finances and all agreed OUSA must write a letter to NZUSA as soon as possible.

GRANTS

OUSA is in the process of registering to apply for community grants to repair the Clubs and Societies building roof etc.

Moved from the Chair

309/21 THAT the OUSA Executive delegate Debbie Downs, OUSA Chief Executive Officer the authority to apply for grants with the Otago Community Trust, Alexander McMillan Trust and the Lotteries Community Facilities for the OUSA Clubs and Societies Building.

                                                                                                                        CARRIED U

BANK SIGNATORY

            Moved from the Chair

310/21 THAT Mukesh Kumar, OUSA Financial Controller be authorised as a bank signatory for all OUSA Accounts henceforth for the term of his employment with OUSA.

                                                                                                                        CARRIED U

            Moved from the Chair

311/21 THAT Mukesh Kumar, OUSA Financial Controller be authorised to access accounts with the Inland Revenue Department henceforth for the term of his employment with OUSA.

                                                                                                                        CARRIED U

MOU WITH OUSA/TRM – AFFIX THE COMMON SEAL

            As attached. Karamea, Emily and Michaela have been working on the MOU.

            Moved from the Chair

312/21 THAT the Common Seal be affixed to the Memorandum of Understanding between the Otago University Students’ Association (OUSA) and Te Roopu Māori (TRM).

                                                                                                                        CARRIED U

OPEN LETTER TO NEW ZEALAND RUGBY

As emailed.  Correspondence was received asking for OUSA to urge New Zealand Rugby to end the six year sponsorship deal between the All Blacks and INEOS Group Limited.  New Zealand is recognised and celebrated globally through the All Blacks.  INEOS is one of the world’s biggest plastic polluters as well as a UK/EU oil and gas company that directly extracts fossil fuels, driving climate change.

Suggestions this letter be shared with all sports bodies for their support.  Also suggested a picket line could be held outside the Highlanders head office when the next major rugby match is scheduled

Mackenzie Everett/Polaschek

313/21 THAT the Open letter to the New Zealand Rugby on the INEOS x All Blacks sponsorship deal be received and submitted.

                                                                                                                        CARRIED

GRADUATION CEREMONIES THIS SATURDAY

Assistance with the parade at 11.30am on 21 August and if you want to sit on the stage please let Donna know. Parading - Mhairi, Josh, Michaela, Michael perhaps.  Emily if no one else can.

GENERAL BUSINESS

            Executive 2022 candidate’s forums today and tomorrow at noon in the MCR.

            NZISA Future Female Leadership conference – 18 September in Auckland

            Submission – Mhairi working on a submission on the Conversion Therapy Bill.

Meeting closed at 11.34am

Signed: ___________________________________                        Date: _________