MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD ON MONDAY 6 SEPTEMBER 2021 AT 11:01AM HELD VIA ZOOM.

PRESENT
Michaela Waite-Harvey (Chair), Emily Coyle, Josh Meikle, Michael Evans, Maya Polaschek, Melissa Lama, Mhairi Mackenzie Everitt, Dushanka Govender, Geraldi Ryan, Jack Saunders, Karamea Pēwhairangi and Sophie Barham
IN ATTENDANCE
Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary) and Erin Gourley (Critic Editor)
CO-OPT MEMBERS ONTO THE STANDING COMMITTEE
    Moved from the Chair
sc329/21    THAT Melissa Lama, Mhairi Mackenzie Everitt, Dushanka Govender, Geraldi Ryan, Jack Saunders, Karamea Pēwhairangi and Sophie Barham be co-opted onto the Standing Committee of the Executive for the duration of this meeting.
                                        CARRIED U
MINUTES OF THE PREVIOUS EXECUTIVE MEETING
    Moved from the Chair
sc330/21    THAT the minutes of the executive meeting held on 30 August 2021 be accepted as a true and correct record. 
                                        CARRIED U
MINUTES OF THE PREVIOUS EMERGENCY EXECUTIVE MEETING
    Moved from the Chair
sc331/21    THAT the minutes of the emergency executive meeting held on 31 August 2021 be accepted as a true and correct record.    
                                        CARRIED U
RATIFY RESOLUTION FROM THE EMERGENCY MEETING
    Moved from the Chair
sc332/21    THAT the resolutions from the emergency meeting held on 31 August 2021 be ratified.
                                        CARRIED U
SPEAKING RIGHTS
    Moved from the Chair
sc 333/21    THAT Donna Jones and Debbie Downs be granted speaking rights for the duration of this meeting.
                                        CARRIED U
HEALTH AND SAFETY
The Dispensary Café had their smoke alarm activated because of their oven. They will be changing to a heat sensor system in future. 
OUSA UPDATE
Back to work planning underway with signage requirements and sanitising supplies. Hopefully we move to level 2 which will be announced this afternoon at 4pm.
Community Grants applications – the lotteries commission application in progress
Wage subsidy and resurgence payments all applied for to date and keeping an eye on any future announcements.
NZUSA UPDATES
Maya will send our copy of the OUSA Conversion Practices Prohibition Bill submission to give NZUSA a guide as the rainbow community wish to submit. 
TE ROOPU MĀORI UPDATE
    Lectures being organised
    Winter Events are planned but will be changes made if we remain in lockdown.
    Te Roopu Māori Elections – planning underway.  
OTAGO UNIVERSITY PACIFIC ISLAND STUDENTS’ ASSOCIATION UPDATE
    Elections and AGM’s being planned.  The OUPISA elections also scheduled.
Melissa has been helping students with online exams and parents have been contacting her directly for support for their students. 
Tongan Language Week 5-11 September, this year’s theme for Uike Kātoanga’i ‘o e lea faka-Tonga - Tonga Language Week is Fakakoloa 'o Aotearoa 'aki 'a e Ako Lelei, which means enriching Aotearoa with holistic education.
ACADEMIC COMMITTEE MINUTES
    Evans/Barham
sc 334/21    THAT minutes from the Academic Committee meeting held on 6 August 2021 be         received.
                                        CARRIED 
GENERAL BUSINESS
Referendum – there has been discussions with marketing and communications about getting advertising planned for a second semester Referendum. 
Pop-up vaccination area – Melissa and Karamea were both commended for their initiative and hard work getting a successful clinic set up at the Stadium.  Over 2000 people were vaccinated in the two days it was operating. They a planning a second one.
Conversions Practices Prohibition Legislation Bill Submission – as attached - Mhairi has submitted a draft to the executive and is awaiting feedback. There is a submissions committee meeting tomorrow and would like this to be finalised. 
Modern Māori Language month – Karamea invited people to take up a challenge she is going to endeavour to speak Māori for half days during this time.   
Academic – any issues or ideas to Michael please.

Meeting closed at 11.20am

Signed: ___________________________________        Date: _________