MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD ON MONDAY 20 SEPTEMBER 2021 AT 11:03AM HELD VIA ZOOM.

PRESENT

Michaela Waite-Harvey (Chair), Emily Coyle, Josh Meikle, Michael Evans, Maya Polaschek, Mhairi Mackenzie Everitt, Dushanka Govender, Geraldi Ryan, Karamea Pēwhairangi, Sophie Barham, Jack Saunders and Melissa Lama.

 IN ATTENDANCE

Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary) and Erin Gourley (Critic Editor).

SPEAKING RIGHTS

            Moved from the Chair

^sc349/21   THAT Debbie Downs and Donna Jones be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE STANDING COMMITTEE MEETING

            Moved from the Chair

^sc 350/21   THAT the minutes of the Standing Committee meeting held on 13 September 2021 be accepted as a true and correct record.

                                                                                                                        CARRIED U

MINUTES OF THE EMERGENCY STANDING COMMITTEE MEETING

            Moved from the Chair

^sc 351/21THAT the minutes of the Emergency Standing Committee meeting held on 14 September 2021 be accepted as a true and correct record.

                                                                                                                        CARRIED U

RATIFY THE RESOLUTION FROM THE EMERGENCY MEETING

            Moved from the Chair

^sc352/21 THAT the resolution from the Emergency meeting held on 14 September 2021 be ratified.

                                                                                                                          CARRIED U

HEALTH AND SAFETY

Nothing to report.  Good compliance with Covid-19 level 2 being in place. 4pm today we look forward to an update on the current levels.

OUSA UPDATE

            Budgeting for 2022 – work in progress, should be finished today.

Grants – the Lotteries commission application has been submitted and now in the assessment phase.  OUSA should find out the outcome at the end of the year.

Starter Bar closure – work still be undertaken for staff etc.

TE ROOPU MĀORI UPDATE

Elections – campaigning is underway.  All positions have been filled, bio’s and photos in Critic this issue. 

Te Mana Ākonga – (National Māori Tertiary Students’ Association ) their AGM was held and it went for 4 hours. There was a successful election and the Executive congratulates the elected representatives.

NZUSA UPDATES

            Congress dates yet to be confirmed.

There will be a final policy committee meeting next week. Emily will raise again about the Accountability policy.

AFFILIATION – NEW OTAGO POLYTECHNIC CLUB

A club predominantly made up of Otago Polytechnic students has approached the clubs and societies Manager for affiliation to OUSA. Would this set a trend in future?

The percentage of non- university students being allowed to affiliate was discussed.

It was pointed out that nursing students also attend the University of Otago for placements.

The

Dushanka will find out more, also talk with the OPSA Office Manager and report back. OPSA pays OUSA $7 per full time student for membership.

Melissa arrived at 11.13am

AFFILIATION

            Govender/Polaschek

^sc353/21 THAT the University of Otago Golden Z Club be affiliated to OUSA.

                                                                                                                          CARRIED

EXECUTIVE THIRD QUARTER REPORTS

            Moved from the Chair

^sc354/21 THAT Michael Evans third quarter report be accepted, and he continue to be paid his honorarium.

                                                                                                                          CARRIED U

              Moved from the Chair

^sc355/21 THAT Emily Coyle’s third quarter report be accepted, and she continue to be paid her honorarium.

                                                                                                                          CARRIED U

              Moved from the Chair

^sc356/21 THAT Dushanka Govender’s third quarter report be accepted, and she continue to be paid her honorarium.

                                                                                                                          CARRIED U

              Moved from the Chair

^sc357/21 THAT Josh Meikle’s third quarter report be accepted, and he continue to be paid his honorarium.

                                                                                                                          CARRIED U

              Moved from the Chair

^sc358/21 THAT Geraldi Ryan’s third quarter report be accepted, and he continue to be paid his honorarium.

                                                                                                                          CARRIED U

              Moved from the Chair

^sc359/21 THAT Mhairi Mackenzie Everitt’s third quarter report be accepted, and she continue to be paid her honorarium.

                                                                                                                          CARRIED U

              Moved from the Chair

^sc360/21 THAT Sophie Barham’s third quarter report be accepted, and she continue to be paid her honorarium.

                                                                                                                          CARRIED U

              Michaela Waite-Harvey relinquished the chair to Emily Coyle at 11.27am

              Moved from the Chair

^sc361/21 THAT Michaela Waite-Harvey’s third quarter report be accepted, and she continue to be paid her honorarium.

                                                                                                                          CARRIED U

              Emily Coyle relinquished the Chair to Michaela Waite-Harvey at 11.29am

              Moved from the Chair

^sc362/21 THAT Jack Saunders third quarter report be accepted, and he continue to be paid his honorarium.

                                                                                                                          CARRIED U

              Moved from the Chair

^sc363/21 THAT Karamea Pēwhairangi’s third quarter report be received, and she be paid her honorarium.

                                                                                                                          CARRIED U

Melissa Lama submitted her report on time, however there are formatting issues with her computer, and she requested to re-submit for the next meeting.

GENERAL BUSINESS

Best and Worst Flat Awards – the advertising is now live. Mayor Aaron Hawkins, Michaela Waite-Harvey, Jack Saunders, Michael Evans, Rachel Brooking, Helen 2Nicholson, Erin Gourley will be the judges.

Meeting closed at 11.38am

Signed: ___________________________________                        Date: _________