Meeting Minutes
MINUTES OF THE EXECUTIVE STANDING COMMITTEE MEETING HELD ON MONDAY 27 SEPTEMBER 2021 AT 11.01AM HELD VIA ZOOM.
PRESENT
Michaela Waite-Harvey (Chair), Josh Meikle, Michael Evans, Maya Polaschek, Dushanka Govender, Geraldi Ryan, Sophie Barham, Jack Saunders, Mhairi Mackenzie-Everitt and Melissa Lama.
IN ATTENDANCE
Donna Jones (Minute Secretary), Debbie Downs (Chief Executive Officer) and Erin Gourley (Critic Editor).
SPEAKING RIGHTS
Moved from the Chair
sc364/21 THAT Donna Jones and Debbie Downs be granted speaking rights for the duration of this meeting.
CARRIED U
MINUTES OF THE PREVIOUS EXECUTIVE MEETING
Best and Worst Flat judges should read –
Mayor Aaron Hawkins, Michaela Waite-Harvey, Jack Saunders, Michael Evans, Rachel Brooking, Helen Nicholson, Erin Gourley
Moved from the Chair
sc365/21 THAT the minutes of the standing committee meeting of the executive held on 20 September 2021 be accepted as a true and correct record with the above amendments and additions.
CARRIED U
HEALTH AND SAFETY
Nothing to report.
OUSA UPDATE
Beerfest – owing to Covid 19 this event will now be held December 4 & 5. We are reasonably confident that refunds can be managed because of the change.
Budget 2022 – this has now been finalised.
Covid 19 level 2 – good compliance remains.
Staff collective wage bargaining – the Tertiary Education Union (TEU) has finally been in touch so negotiations will commence as soon as possible.
OTAGO UNIVERSITY PACIFIC ISLAND STUDENTS’ ASSOCIATION UPDATE
AGM – this was held yesterday with a good turnout. The 2022 OUPISA Executive were elected as follows:
President: Elisepa Taukolo
Vice President: Tonga Nau
Treasurer: Melania Napa'a
Secretary: Salome Tuineau
PR Officer: Susana Jones
Executive Coordinator: Matthew Manukuo
OUSA wishes to congratulate them for joining OUPISA.
Sophie left at 11.07am
NZUSA UPDATES
Congress dates are 19-21 November, SJS national meeting 18 November.
National Council meeting schedules via zoom on 8 October.
BUDGET 2022
As attached. This has been worked on through FESC and explanatory document being finalised. Debbie was thanked for her work and the lesser deficit. All departments were praised for their effort in the reductions in their areas. Thank you!
Meikle/Evans
sc366/21 THAT the OUSA Budget for 2022 attached be noted.
CARRIED
FINAL REFERENDUM QUESTIONS
As attached. These have been out for notice, been to the Mediator. The pros and cons are being looked over by the wider executive and nearly finalised.
Meikle/Evans
sc367/21 THAT the attached Referendum questions for the referendum being held 5-7 October 2021 be noted.
CARRIED
AFFILIATIONS – OTAGO POLYTECHNIC AND OUPI COMMERCE STUDENTS ASSN
Both deferred to the next meeting as awaiting more information.
EXECUTIVE THIRD QUARTER REPORT
Moved from the Chair
sc368/21 THAT Melissa Lama’s third quarter report be received, and she be paid her honorarium in the next OUSA payroll cycle.
CARRIED U
MEMORANDUM OF UNDERSTANDING OUSA/OUPISA
As attached.
Melissa noted this was appreciated by the OUPISA and they gave thanks OUSA.
Moved from the Chair
sc369/21 THAT the OUSA common seal be affixed to the Memorandum of Understanding between the Otago University Pacific Island Association (OUPISA) and Otago University Students’ Association (OUSA).
CARRIED U
GENERAL BUSINESS
Mental Health Awareness Week – Maya has set up two whiteboards in the Link and invites the executive and other students to write a wellness message on th post it notes provided and display on the boards.
Generation Vote Otago affiliation to national body – As per email received.
Govender/Meikle
sc370/21 THAT OUSA consents to Generation Vote Otago affiliating with the Generation Vote National Organisation.
CARRIED
DELEGATION OF STANDING COMMITTEE POWERS
Moved from the Chair
sc371/21THAT the powers of the Standing Committee be delegated back to the Executive henceforth.
CARRIED
Meeting closed at 11.22am
Signed: ___________________________________ Date: _________