MINUTES OF THE EXECUTIVE MEETING HELD ON FRIDAY 27 APRIL 2018

AT 11.30AM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN

PRESENT

Cam Meads (Chair), Josh Smith, James Heath, Abigail Clark, Norhan El Sanjak, Kirio Birks, Roger Yan and Sam Smith

IN ATTENDANCE

            Donna Jones (Minute Secretary)

APOLOGIES

            Caitlin Barlow-Groome, Umi Asaka, Norhan El Sanjak (leaving) and Tiana Mihaere

            Moved from the Chair

214/18 THAT the above apologies be accepted.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

215/18 THAT Donna Jones be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS MEETING

            Moved from the Chair

216/18 THAT the minutes of the executive meeting 18 April 2018 be accepted as a true and correct record.

                                                                                                                        CARRIED U

MATTERS ARISING

Computer Based Exams – Roger will investigate if it is correct that CBE are being held late in the evening as it would be unfair if there were early morning examinations the next day.

NEWLY APPOINTED CHAPLAINS TO THE UNIVERSITY OF OTAGO

Abigail would like to purchase a gift for the new Maori Chaplain and the OPSA/Uni Chaplain. Perhaps a financial contribution to Wayne’s welcome function. 

The gifts will be purchased after Abigail gets ideas from Greg Hughson.

GRANTS PANEL MINUTES (Round 2) AND RECOMMENDATIONS

            As attached. Item 11 and 13 are identical.  Josh to check if this is a duplication.

J Smith/Birks

217/18 THAT the minutes of the Grants meeting (Round 2) held on 12 April 2018 be received and the recommendations be approved with the amendment of 11 & 13 above.

                                                                                                            CARRIED

            Sam arrived at 11.42am

REFERENDUM QUESTIONS

            Moved from the Chair

218/18 THAT the proposed Constitutional amendments be received and accepted and presented to the student body in the Referendum being held on 14-17 May 2018.

                                                                                                            CARRIED U

            Should the following amendments be made to the OUSA Constitution and Rules and renumbered accordingly?

Section 34.2 of the Constitution be amended to delete the word “academic”

Section 34.5 of the Constitution be amended to read “The Te Roopu Māori Representative will present a report to the Executive each quarter.”

Add a section 6.2(e) that reads: “To remedy breaches of the Rules, in accordance with these Rules”

Delete section 10.14

Add a section 11.4 that reads: “All active policies must be made publically available on the Association website”

Delete from section 21.2: “…generally provided that no Student General Meeting shall be held on a Friday”

Sub-sections 19.10 (c) and (d), and 6.3 (e) and (f) be removed, and that the OUSA Executive be empowered to appoint honorary solicitors and auditors without putting it to referendum.

Should all binary gender terms used throughout the Constitution be replaced with gender-neutral terms?

Yes/No

It was agreed there will be justification and explanations about the process with the results of the referendum and notes with questions.

Norhan left at 11.47am

Moved from the Chair

219/18 THAT the following questions be put to the Referendum being held from 9am – 4pm 14 May 2018 - 17 May 2018.

Should the Association Secretary, Donna Jones, be re-appointed for a fixed-term of four (4) years?

Should OUSA support the establishment of an on-campus Marae?

Should OUSA’s SLA funding be independent of Te Roopu Maori’s funding?

Should OUSA run a campaign against bullying?

Should OUSA directly ask the Education Minister, “Will you wipe all student loan debt by 2025?”

Should OUSA advocate for the University to implement a composting system on campus?

Should OUSA support science and health based education on safe student drug use?

Should OUSA officially endorse a change from the current Misuse of Drugs Act of 1975 in favour of a health-based approach?

Should OUSA officially endorse the complete legalisation of marijuana in New Zealand?

Should OUSA amend its current policy to prohibit election tickets to be formed (groups of two or more candidates running alongside and endorsing one another's campaigns) for Executive elections?

Should OUSA explore options to minimise drug-related harm?

Should OUSA set up a subsidiary company to invest in flats in the North Dunedin area as a way to diversify revenue streams?

Should OUSA support a soft plastic recycling scheme on campus?

Should OUSA support the sale of alcohol in the Union food court and Union Common Room areas?

Should OUSA formally support and lobby the University to provide recordings for all lectures?

Should OUSA lobby the University to fund flu vaccinations for all students?

Should OUSA commit to continuing the free breakfast through 2019?

Should OUSA expand the Hyde Street Party to increase capacity?

Should OUSA lobby the University and Private residential colleges to offer discounted rent to Residential Assistants (RA’s), so that their pay will entirely cover accommodation costs?

Should OUSA support and lobby for the repeal of the voluntary student membership (VSM) of students’ associations implemented by the Education (Freedom of Association) Amendments Act 2011?

Should OUSA include a Pacific representative on the Executive?

                                                                                                CARRIED U

It was agreed to consult with Hahna Briggs our Queer Support Co-ordinator for ideas and if OUSA should run a campaign against bullying.

James left at 12.20pm

James returned at 12.22pm

FORUM DATE

            Moved from the Chair

220/18 THAT a forum to discuss Referendum question be held on 10 May 2018 at 1pm in the Main Common Room.

                                                                                                                        CARRIED U

2017 ANNUAL AUDITED FINANCIAL STATEMENTS

            As attached.  Sam invited questions.

            Moved from the Chair

221/18 THAT the OUSA Annual Audited Financial Statements for the year ending 31 December 2017 be received and accepted.

                                                                                                                        CARRIED U

GENERAL BUSINESS

            SLA funding document – Sam sent this out to Exec for further consultation.

            Divisional Board reports – please get these to James.

Otago Bulletin Magazine – some of the executive would like to see more input from students in this magazine.   

ASKOtago – it is anticipated that students should sit on this panel.

150^th celebration – Josh has contacted Kerry Buchan to confirm the clubs and societies are going to have a parade at the event.

Job Descriptions – Cam would like a list of what tasks are undertaken each week please.

Very good ANZAC and Hyde Street events.  Well done to all!

Heath/Yan

222/18 THAT OUSA thank and commend the Events team and Executive on the excellent ANZAC Day service held on Wednesday.

                                                                                                                        CARRIED

            Clark/J Smith

223/18 THAT a big congratulations and thanks to all concerned, especially the many volunteers who made the Hyde Street Party a successful and safe event.

                                                                                                                        CARRIED

Meeting closed 12.58pm

Signed: ___________________________________            Date: _________