Meeting highlights
PRESENT
Logan Somers-Edgar (Chair), Brad Russell, Katie Reid, Shonelle Eastwood, Sarah Van Ballekom, Dan Beck, Art Kojarunchitt and Ariana Te Wake
IN ATTENDANCE
Donna Jones (Minute Secretary), Tim Couch (Planet Media Sales Rep) and Alasdair Johnston (AJ) (Communications Co-ordinator)
APOLOGIES
Thomas Koentges and Francisco Hernandez
Moved from the Chair
287/11 THAT the above apologies be accepted.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
288/11 THAT Tim Couch and Alasdair (AJ) Johnston be granted speaking rights for the duration of this meeting.
CARRIED U
RHYTHM AND VINES ORIGINS CONCERT INVESTMENTS PROPOSAL
Eastwood/Kojarunchitt
289/11 THAT the meeting move into Committee of the Whole for reasons of commercial sensitivity at 5.02pm.
CARRIED
Eastwood/Te Wake
290/11 THAT the meeting move out of Committee of the Whole at 5.22pm
CARRIED
Tim and AJ were invited to address the meeting and explain a proposal for OUSA to be part of a big event being held in the Octagon mid August. They apologized for the perceived rush of this getting to Exec’ and the lack of full consultation but they had been in contact with the event organizers, the DCC and police and needed to get this approved by the Executive to proceed.
This is a proposal for OUSA to invest $8750.00 in a big event being held off campus. A breakeven summary was attached. They explained that there are anticipated profits and a potential for loss, however the financials supplied were very positive.
The OUSA lawyers have looked over the documents and the Company will be dissolved in September 2011.
The ENSOC students are coming down from Canterbury, some on buses. It was thought this could be a good opportunity to offer their students a good event away from the earthquakes.
The OUSA Events teams were asked last week if up to 20 RU OK volunteers could be available during the event. It was suggested that a few A1 size posters should be made up and posted around the Town Hall to explain what the RU OK volunteers assist with. Letting the Town Hall staff know of the team and their specialties is also to be advised and followed up by the directors.
The DCC and police have been in consultation with the Events organizers including OUSA employees and are to meet next week with the ENSOC representatives also.
It was agreed the University will be notified and Campus Watch informed now that this has been formalised. Katie Reid offered to talk to the University Council members.
It was asked if people could think of ideas to get students out of the North Dunedin area during parts of this weekend and have them in a more controlled environment around and south of the Octagon.
Eastwood/Reid
291/11 THAT the OUSA Executive authorize the purchase of 25 shares at $350.00 per share in Peregrin Limited, funds to be appropriated from the Communications budget line.
CARRIED
Meeting closed at 5.23pm