Meeting highlights
PRESENT
Francisco Hernandez (Chair), Zac Gawn, Nic Tenci, Ruby Sycamore-Smith, Rachael Davidson, Gianna Leoni, Pippa Benson, Kamil Saifuddin and Keir Russell
IN ATTENDANCE
Baz McDonald (ESport Member), Ana Clark (Science Community of Otago), Sam McChesney (Critic Editor), Donna Jones (Minute Secretary), Darel Hall (General Manager), Sam and Alex Hall (Observers)
APOLOGIES
Blake Luff
Keir Russell for lateness
Gianna Leoni and Pippa Benson for leaving early
Moved from the Chair
418/13 THAT the above apologies be accepted.
CARRIED
MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
419/13 THAT the minutes of the executive meeting held on 3 September 2013 be accepted as a true and correct record.
CARRIED
MATTERS ARISING
ORC- No decision has been made yet and the negotiations are still under way. He will report back once he has more information.
The Cook Tavern - Fran and Ruby met with the Vice Chancellor and had a productive meeting. A north end student bar is a goal the university would like to see to support safe and responsible drinking.
SPEAKING RIGHTS
Moved from the Chair
420/13 THAT Ana Clark, Baz McDonald, Sam McChesney, Darel Hall and Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED
ESPORT TOURNAMENT UPDATE
Baz addressed the meeting to explain the failure of this event at this point.
He now realizes this was a massive undertaking and would require a lot of work from other workers and volunteers. They tried a unique thing and it didn't work However, he has learned a lot and suggests it could be held next year. Other student associations didn't have a financial investment in the scheme this time to give them an incentive. Hence, it was fiscally worth Otago continuing with this idea.
There was a defective registration system that didn't enable adequate registration.
Baz said the final screening of the league of legends is scheduled to be held in October at the University of Otago which will create some interest.
Sycamore-Smith/Davidson
421/13 THAT the OUSA Executive thank Baz McDonald for his hard work and commitment with the ESport Tournament venture.
CARRIED
It was agreed to rescind the earlier motion to allocate funds towards this event.
Moved from the Chair
422/13 THAT motion 286/13 be rescinded.
CARRIED
FUNDING REQUEST FROM THE DIVISION OF SCIENCE CLASS REP
Ana was invited to address the meeting. She is representing the Science Community of Otago who are hosting a Class Rep mixer to obtain feedback and establish connections with future class representatives.
Ana is requesting funding to supply this meeting with food and beverages.
She has had a prior discussion with Jordan Taylor and seen as this would come from his budget it was agreed to table this until next week when he is in attendance.
AMENDMENT TO EXECUTIVE THIRD QUARTER REPORTING DATE
Critic would like the opportunity to comment on the executive third quarter reports before the end of the year and bringing this date forward means they can do so.
Rachael expressed she is extremely busy and has full commitments over this period and asked for leniency especially as this is a last minute alteration.
Gawn/Saifuddin
423/13 THAT motion 11/13 be amended to read:
THAT the executive third quarter reports be due to the Secretary by 4pm on 22 September 2013.
CARRIED
Kamil left at 5.46pm
Moved from the Chair
424/13 THAT the meeting move into committee of the whole for reasons of commercial sensitivity at 5.47pm
CARRIED U
FUTURE STUDENT INVESTMENT FUND
Discussion with the university showed difficulties trying to attach the FSIF to the university's Foundation Trust.
Pippa left at 5.57pm
BUDGET 2014 AND REFERENDUM QUESTIONS
Gianna left at 6.31pm
Darel address the meeting and went over the main highlighted areas of the budget with the executive. The renovation of the Recreation Centre and repairs to Assets especially buildings were explained. Along with capital expenditure purchase requests. He invited questions.
Moved from the Chair
425/13 THAT the meeting move out of committee of the whole at 6.39pm
CARRIED U
The General Manager has been instructed to finalise the minor requirements to the budget and have it ready for student's feedback this week. Fran has offered to set up a 'digi-forum' for general discussion and consultation for students hoping to attract more interest instead of an open forum where only a few people turn up.
The questions will need to go to the Mediator first.
Referendum Questions
1. Should the proposed 2014 OUSA Budget be accepted in its entirety?
2. Should the Otago University Students' Association (OUSA) continue its membership of the New Zealand union of Students Association (NZUSA) if it implements reforms?
3. Should the Otago University Students' Association (OUSA) support the decriminalization of abortion and support the pregnant person's right to choose?
4. Should the Otago University Students' Association (OUSA) adopt a Single Transferable Voting (STV) system for its elections?
Sycamore-Smith/Tenci
426/13 THAT OUSA put the above four questions to the student body in the Referendum being held 30 September 2013 - 3 October 2013.
CARRIED
FUNDING APPLICATION FROM FOSTERING KIDS NZ
Discussion took place that this wasn't a student focused event.
The meeting declined this request. The Secretary will notify them.
RETURNING OFFICERS' LETTER TO THE EXECUTIVE
As attached. Fran encouraged the executive to consider running for office again next year. It is good for continuity of the executive which has lacked in the past few years.
There will be a static polling booth set up in the Link area and two roving booths. Could the executive who don't have a conflict of interest please sign up on the roster the Secretary will be setting up? Te Roopu Maori members have offered to host a day and will advise what day suits them.
MENTAL HEALTH AWARENESS DAY
As attached. This will be tabled until the next meeting when minutes will also be presented. Rachael said this group wish to purchase a large banner to use throughout the year for different events. This could be a long term investment if OUSA were to support this she suggested.
Zac left at 6.56pm
GENERAL BUSINESS
Craft Beer Festival - The Secretary reminded the executive of their commitment to volunteer on Saturday. She was asked to resend the roster to remind people of their times.
OUSA/University of Otago Memorandum of Agreement - Fran advised the meeting he will be drafting an agreement to outline a broader agreement to formalise the relationship between OUSA and the University of Otago. The purpose being to ensure the Service Level Agreement (SLA) is not a mechanism for political issues. He said convention is not enough and this will be important for the association going forward. He will bring a draft to the executive and finally it will be presented to the University Council.
Meeting closed at 7.04pm