Meeting highlights
PRESENT
Ruby Sycamore-Smith (Chair), Ryan Edgar, Laura Harris, Henri Faulkner, Hamish Barker, Mariana Te Pou and Kamil Saifuddin
IN ATTENDANCE
Darel Hall (General Manager) and Donna Jones (Minute Secretary)
APOLOGIES
Nali Lee
Moved from the Chair
sc72/14 THAT the above apology be accepted.
CARRIED U
CO-OPT MEMBERS ONTO THE STANDING COMMITTEE
Moved from the Chair
sc73/14 THAT Henri Faulkner, Hamish Barker, Mariana Te Pou and Kamil Saifuddin be co-opted onto the Standing Committee of the Executive for the duration of this meeting.
CARRIED U
MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
sc74/14 THAT the minutes of the Executive Meeting held on 27 May 2014 be accepted as a true and correct record.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
sc75/14 THAT Darel Hall and Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED U
INWARD CORRESPONDENCE
A letter attached received from a Life Member Mr Paul McDonald Gourlie who is suggesting the President's Honours Board hanging upstairs outside the Gazebo Lounge be moved downstairs to the main entrance area of the University Union Building as it isn't viewed by many up there. This could be done when we are planning the125th OUSA anniversary celebrations for 20 May 2015. Paul also suggested the OUSA crest be placed on the University Union Building to commemorate our 50/50% ownership of this building with the University Of Otago.
There was general agreement with these suggestions. Discussion will continue to enable this to be incorporated in the planning of the 125th if not before. Also it was pointed out that OUSA are in the process of erecting a television monitor near the Main Common Room entrance for OUSA to display events etc. This screen should be erected this month and ready to go.
The Secretary and other staff have been meeting with the Union Management and the Director of Student Services to discuss these ideas and will support the Executive on this.
STUDENT GENERAL MEETING MINUTES
Te Pou/Faulkner
sc76/14 THAT the minutes of the Student General Meeting held on 22 May 2014 be received.
CARRIED
REFERENDUM RESULTS FOR NOTING
The Secretary attached the results for noting. There were no complaints nevertheless three emails received, one asking why the question was asked, OUSA supports the legalisation of Marijuana following the ban of all existing synthetic cannabis products? The President responded to this questions and the AVP is investigating a policy change to add an abstain option to the referendum questions as per a student's request, however it would be thoroughly examined if this policy change would apply to voting in the elections.
Saifuddin/Faulkner
sc77/14 THAT the results of the Referendum held 27-29 May 2014 be received.
CARRIED
AFFILIATIONS
The Dunedin Gamers League Club paperwork was incomplete.
Saifuddin/Faulkner
sc78/14 THAT the Touch Rugby Club be affiliated to OUSA.
CARRIED
GRANTS MINUTES AND RECOMMENDATIONS
Te Pou/Harris
sc79/14 THAT the minutes of the Grants Meeting (Round 3) held on 29 May 2014 be received.
CARRIED
Te Pou/Harris
sc80/14 THAT the recommendations from the OUSA Grants round 3 meeting of 29 May 2014 be approved.
CARRIED
TERTIARY STREET IMPROVEMENT PLAN
There is a meeting scheduled for 27 June to discuss the anti-social behaviour in the North Dunedin area involving students and other issues. If any Executive members have ideas she can take to this meeting can you email them to her please?
NIGHT BUSES
After careful consideration over this proposal the executive are concerned this could be a liability to OUSA. OUSA works hard on protecting our risk and responsibility. We have a very strong safety reputation and wouldn't like to have this jeopardised in anyway.
Perhaps if the buses are run successfully over a long period of time in the future OUSA could re-look at this.
In the meantime OUSA is happy to assist Andrew with advertising this venture on our facebook or with printing costs as it is a good idea for students.
There was also discussion about exam buses run the same way as we did in the past with exam taxis. OUSA would like to encourage the Otago Regional Council to run more buses.
The Go Bus cards surveyed said 1,800 used at the start of the first semester.
It was agreed that one of the major issues with the overall bus services around Dunedin was the lack of information on the bus routes around Dunedin. General feedback is students find the bus routes complicated and OUSA would like a way to educate them.
Ruby will email Andrew Rutherford tomorrow and inform him of the decision.
BY ELECTION DATES
The Secretary received notification today that the Colleges Officer will be leaving us to go overseas. Thus a By Election for her position should be held with the Finance Officer vacancy.
Edgar/Faulkner
sc81/14 THAT nominations for the Finance Officer and Colleges Officer By Election open at 9am on 8 July 2014 and cost at 4pm on 10 July 2014.
CARRIED
Edgar/Faulkner
sc82/14 THAT voting for the Finance Officer and Colleges Officer By Election open at 9am on 15 July 2014 and close at 4pm on 17 July 2014.
CARRIED
Edgar/Faulkner
sc83/14 THAT the By Election being held on 15 - 17 July 2014 be by Electronic Means only.
CARRIED
GENERAL BUSINESS
Budget 2015 meeting - Darel would like to meet with the executive on 25 June and then with the Manager's. If you are unable to make this meeting please email Darel or Ruby with any ideas you may have.
Pub idea- following on from a previous meeting about the Captain Cook Tavern a working party will be set up to discuss this further consisting of Ruby, Ryan, Hamish and Henri on 30 June.
Elections advertising � Laura is very keen to get the executive to attend lectures and advertise the up and coming By Elections and then the main Elections. The Secretary advised this has been a successful way of advertising and creating overall awareness of OUSA to students. Laura will also talk to the School of Business to generate more electioneering.
Executive second quarter reports - reminder these are due with the Secretary at 1pm on 26 June.
Meeting closed at 6.29pm