MINUTES OF THE OUSA EXECUTIVE MEETING HELD IN THE OUSA RECREATION CENTRE ROOM 4, ALBANY STREET, DUNEDIN ON TUESDAY 10 NOVEMBER 2015 AT 5. 21PM

PRESENT

Paul Hunt (Chair), Isaac Yu, Nina Harrap, Taotao Li, Payal Ramritu, Chris Jackson and Toa Sailusi

IN ATTENDANCE

Debbie Downs (CEO), Donna Jones (Minute Secretary), Lucy Hunter (Critic Reporter) and Josh Ward (Observer)

ELECTION OF THE CHAIRPERSON

Harrap/Yu

_sc
414/15THAT Paul Hunt be elected as chairperson for the duration of this meeting.

CARRIED

CO-OPT MEMBERS ONTO THE STANDING COMMITTEE

Moved from the Chair

_sc
415/15THAT Chris Jackson, Jonathan Martin, and Toa Sailusi be co-opted onto the

Standing Committee for the duration of this meeting.

CARRIED U

APOLOGIES

Nick Findlay

Moved from the Chair

_sc
416/15THAT above apology be accepted.

CARRIED U

SPEAKING RIGHTS

Moved from the Chair

_Sc
417/15THAT Debbie Downs, Donna Jones and Lucy Hunter be granted speaking rights for the duration of this meeting

CARRIED U

MINUTES OF THE PREVIOUS MEETING

Moved from the Chair

_sc
418/15THAT the minutes of the standing committee of the executive meeting held on 2

November 2015 be accepted as a true and correct record.

CARRIED U

PRESIDENTS BUSINESS

Craft Beer & Food Festival
- Debbie informed the meeting they don’t have the bottom line figure yet but she is confident OUSA should make a profit. Over 5,000 in attendance,
including almost 1,000 student tickets. 113 short of selling out.

The feedback was positive. The bigger clients were happy with the event and indicated this would flow onto them booking a site at tent city.

There was no poor behaviour.

Debbie said the staff and volunteers managed the event well.

Moved from the Chair

_sc
419/15 THAT the OUSA Executive thank and commend the staff and volunteers involved in

The Craft Food & Beer Festival for a wonderful event. Abstain: Ramritu

CARRIED

Health & Safety
– Debbie reported we are seeking advice from the University and hopefully will be able to piggy back on their systems.

There are new laws, but they won’t be passed until next year.

Orientation 2016
– planning underway and things are coming along.

EXECUTIVE THIRD QUARTER REPORT

Payal was invited to speak to her report. She said she is working on a hand over document for the 2016 Welfare Officer.

Payal left at 5.38pm

Payal returned at 5.44pm

Moved from the Chair

_sc
420/15 THAT Payal Ramritu’s third quarter report be accepted and she continue to be paid

her honorarium.

Abstain: Ramritu

CARRIED U

It was noted that this report is very late.

Paul asked the executive members who are out of town from now on to keep diaries of their work for the next reporting period.

Jonathan left at 5.48pm

Budget 2016
revision –

Revision to the budget document distributed – the BeerFest is not in the KPI’s although it is fiscally neutral and doesn’t affect this document.

Debbie will revise the full budget document with this information included and distribute.

Jonathan returned at 5.51pm

Moved from the Chair

_sc
421/15THAT the Executive accept the revised OUSA 2016 Budget.

CARRIED U

Examination papers stolen from the University
– close to 100 university papers

Have been removed from a room in the Registry building. The police are

Investigating. Paul Hunt and Vernon Squire met prior to this meeting and Paul said some Dentistry students have resat their exam already. Other students
can choose to re-sit or their internal assessment marks.

Taotao left at 5.58pm

Taotao returned at 6.00pm

NZUSA
–

Moved from the Chair

_sc
422/15THAT the meeting move into Committee of the Whole for reasons of Commercial

Sensitivity at 6.00pm

CARRIED U

Moved from the Chair

_sc
423/15 THAT the meeting move out of Committee of the Whole at 6.17pm

CARRIED U

University Council seat amendment bill
– Paul circulated information to the executive months ago for feedback. He suggests there should be a second student and academic guaranteed in the bill.
The meeting agreed Paul should draft a memo to this effect on behalf of OUSA.

Clubs Review work
– Debbie, Matt, Isaac and Nina will work on this.

GENERAL BUSINESS

Special consideration for examination
– OUSA has looked into this system in the

past and believe it requires more work to assist students.

The Welfare Officer is leaving Dunedin on 12 November. She will return to help with

Christmas packs for students. She is contactable via cell phone.

Meeting closed at 6.22pm