Meeting highlights
PRESENT
Hugh Baird (Chair), Bryn Jenkins, Cody Kirby, Danielle Pope, Max Chan, Eden Iati, Eli Toeke, Lucy Northwood, James Heath, Caitlin Barlow-Groome and William Guy
IN ATTENDANCE
Joe Higham (Critic Deputy Editor) and Donna Jones (Minute Secretary)
MOVE OUT OF STANDING COMMITTEE
Moved from the Chair
sc147/17THAT the powers of the Standing Committee be delegated back to the Executive henceforth.
CARRIED U
APOLOGIES
William Guy and Caitlin Barlow-Groome for lateness
Moved from the Chair
148/17 THAT the above apologies be accepted.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
149/17 THAT Joe Higham and Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED U
MINUTES OF THE PREVIOUS MEETING
Amend at to as under Honorarium working party heading.
Moved from the Chair
150/17 THAT the minutes of the Executive meeting held on 10 April 2017 be accepted as a true and correct record with the above amendment.
CARRIED U
HEALTH AND SAFETY
Nothing to report.
WELFARE COMMITTEE APPOINTMENTS
Pope/Heath
151/17 THAT Hugh Baird, Te Rina Keogh, Max Chan, Dusty Pearson, Maddy White, Nika Wood, Kayla Benjamin, Zoe Hayes and Shinead Wiliams de Bique be appointed to the Welfare Committee until 31 December 2017.
CARRIED U
STUDENT NUMBERS FOR THE FIRST SEMESTER
The Secretary attended the University Council meeting last week and was given the Official 2017 Enrolments document. The total university EFTS as at 31 march 2017 is 17,325 this includes its Foundation Studies subsidiary). This is for noting.
Caitlin arrived at 4.08pm
CHAPLAINCY BOARD MEETING REPORT
As attached. Eden addressed the meeting.
Moved from the Chair
152/17 THAT the report on the Chaplaincy Board meeting held on 6 April 2017 be received.
CARRIED U
William arrived at 4.09pm
FUNDING APPLICATIONS
There were applications for funding from Autism – Otago Annual Special Needs Children Bowling Party and Rotary Club of Dunedin – Circus Quirkus.
Some expressed that OUSA should have a student only focus when allocating funding, although supporting local school children would be nice.
It was hoped OUSA could explore groups or events that they could support annually.
It was suggested we set up an invitation via social media for students or groups to apply.
Red Frogs – University support network and the Te Rōpū Pūtaiao (Maori Science Students Association) ‘Love another Mother’ initiative were two highlighted who do excellent things for students and the community.
The Secretary will notify the two groups that their applications were declined.
POLICY COMMITTEE APPOINTMENT
Moved from the Chair
153/17 THAT Porourangi Templeton-Reedy be appointed to the Policy Committee for 2017.
CARRIED U
GRANTS POLICY SUBMISSION
The Otago Dance Company sent through a submission on the revised OUSA Grants policy. (Attached)
They suggested the grants policy be loosening up and also funding support for the purchase of food.
After careful consideration it was decided this be declined. William ensured he would have active engagement with them over this decision as soon as possible.
GRANTS POLICY
Guy/Toeke
154/17 THAT the OUSA Grants Policy amendments be approved.
CARRIED
GRANTS POLICY CRITERIA RESCIND
Guy/Toeke
155/17 THAT the OUSA Grants Policy criteria be rescinded.
CARRIED
William to ensure the OUSA digital information is updated to reflect these new changes. He will contact Marketing and Communications ASAP.
GRANTS PANEL MEETING MINUTES
There was clarification asked if these minutes would be approved under the new grants policy above. It was agreed they would be.
Barlow-Groome/Northwood
156/17 THAT the minutes of the Grants panel meeting held on 6 April 2017 be received.
CARRIED
Barlow-Groome
157/17 THAT the recommendations from the Grants panel meeting held on 6 April 2017 be approved.
CARRIED
HISTORY BOOK UPDATE
As attached. Philippa notified the Executive the history book – rolling with the punches was progressing steadily. She expects to have the manuscript written by the end of June and a launch of the book end of September.
It was asked if the structure and design of the book would be brought to the executive before the final print. The Secretary will follow this up.
REFERENDUM QUESTIONS
Moved from the Chair
158/17 THAT the meeting move into Committee of the Whole for reasons of personal privacy at 4.24pm.
CARRIED U
Moved from the Chair
159/17 THAT the meeting move out of Committee of the Whole at 4.40pm.
CARRIED U
The questions that have been submitted are with the Mediator and we are hoping they will be sent back to us next week. There was a discussion on the pros and cons to accompany the questions. A group of Execies will have input into these once the process is underway.
GENERAL BUSINESS
Death of an Otago University student– as Caitlin was already in Auckland she kindly attended the funeral of Jack Bissett on OUSA’s behalf. Flowers and a card have been sent to the family.
Mental Health and Wellbeing Day – 4 May mainly in the Activities Hall at the Clubs and Societies Centre. Although other activities being held around campus. Most of the executive asked for information so they can share it on their department’s social media. Danielle to manage this.
Education Committee – Bryn reminded the exec to hand him any reports to be included with the Education Committee.
University’s 150th celebration in 2019 – Hugh had been approached by the University to find a student who would be studying at Otago from now until the celebration in 3 years. James Heath offered to be part of this.
Meeting closed at 4.45pm