Meeting highlights
PRESENT
Hugh Baird (Chair), William Guy, Cody Kirby, Bryn Jenkins, Danielle Pope, Caitlin Barlow-Groome, James Heath, Max Chan, Lucy Northwood, Eli Toeke and Eden Iati,
IN ATTENDANCE
Stephen Willis (Chief Operating Officer), Karyn Thomson (Director of Student Services), Andy Ferguson (Deputy Proctor), Rachel Currie (Engagement Co-ordinator), Joe Higham (Critic Executive Reporter) and Donna Jones (Minute Secretary)
APOLOGIES
Cody Kirby leaving early
Moved from the Chair
286/17 THAT the above apology be accepted.
CARRIED U
MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
287/17 THAT the minutes of the executive meeting held on 10 July 2017 be accepted as a true and correct record.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
288/17 THAT Stephen Willis, Karyn Thomson, Andy Ferguson, Rachel Currie, Joe Higham and Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED U
CCTV
Moved from the Chair
289/17 THAT the meeting move into committee of the whole for reasons of commercial sensitivity at 4.06pm.
CARRIED U
Cody left at 4.49pm
Visitors left at 5.10pm
Moved from the Chair
290/17 THAT the meeting move out of committee of the whole at 5.20pm.
CARRIED U
The Executive have decided to wait for the submissions the University is collating to come back before they make their final stance.
There is a forum being held in the MCR on Thursday for students to ask questions of the University on the topic of CCTV. William offered to arrange pizzas to be delivered during the forum to entice students to stay and be engaged.
HEALTH AND SAFETY
Nothing to report in Debbie's absence
EXECUTIVE QUICK ROUND UP
There were many topics covered in the round up. A busy team!
UNIVERSITY 150TH CELEBRATION
James was excited to get students and OUSA involved in this celebration. It was suggested a timeline of OUSA, Critic and Radio One events could be posted on the concrete walls in the Link. Let's put our thoughts into this and get them to James.
COLLEGES COMMITTEE REPORTS
Heath/Guy
291/17 THAT the minutes of the Colleges Committee Meeting held on 31 May 2017 be received.
CARRIED
COMMITTEE REPORTS
Guy/Chan
292/17 THAT the Environmental Sustainability Advisory Committee meeting report dated 10 July 2017 be received.
CARRIED
Guy/Chan
293/17THAT the Honorarium Working Party meeting report dated 5 July 2017 be received.
CARRIED
Guy/Chan
294/17 THAT the Policy Committee (PolCom) meeting report dated 11 July 2017 be received.
CARRIED
Referenda - It was recommended when referendum questions are put to the Mediator more background information be submitted as there was a complaint about a question at the last referendum. The complainant thought it should not have been asked. PolCom discussed if the Executive can identify a question that could put a student at risk could they veto it? Currently the Exec can't do that. This issue will go back to PolCom for further discussion.
Jenkins/Guy
295/17 THAT the Communications Subgroup meeting report dated 9 May 2017 be received.
CARRIED
Jenkins/Guy
296/17 THAT the Summer School and Continuing Education Board meeting report dated 24 May 2017 be received.
CARRIED
Jenkins/Guy
297/17 THAT the Committee for the Advancement of Learning and Teaching (CALT) meeting report dated 25 May 2017 be received.
CARRIED
Jenkins/Guy
298/17 THAT the Course Advising Group meeting reports dated 29 May 2017, 26 June 2017 be received.
CARRIED
Jenkins/Guy
299/17 THAT the Computer Based Examinations Working Group meeting reports dated 1 June 2017, 20 July 2017 be received.
CARRIED
Jenkins/Guy
300/17 THAT the Quality Advancement Committee meeting report dated 20 June 2017 be received.
CARRIED
Jenkins/Guy
301/17 THAT the Continuing Education Fund Review Panel meeting report dated 22 June 2017 be received.
CARRIED
Jenkins/Guy
302/17 THAT the Senate meeting report dated 28 June 2017 be received.
CARRIED
Jenkins/Guy
303/17 THAT the Board of Graduate Studies and the Board of Undergraduate Studies Think Tank Working Group meeting reports dated 29 June 2017, 13 July 2017 be received.
CARRIED
Jenkins/Guy
304/17 THAT the Continuing Education Fund Review Panel meeting report dated 5 July 2017 be received.
CARRIED
Jenkins/Guy
305/17 THAT the Board of Undergraduate Studies (BUGS) meeting report dated 5 July 2017 be received.
CARRIED
Jenkins/Guy
306/17 THAT the Technology Enhanced Learning and Teaching Committee meeting report dated 18 July 2017 be received.
CARRIED
Barlow-Groome/Heath
307/17 THAT the Commerce Divisional Board meeting report dated 19 July 2017 be received.
CARRIED
COLLEGES TERMS OF REFERENCE
As attached.
Guy/Heath
308/17 THAT the OUSA Colleges Committee Terms of Reference be put for notice.
CARRIED
RE-ORIENTATION
The Executive wished to acknowledge how hard working the staff and volunteers were over Re-Orientation. Also the International Officer did an amazing job and worked tirelessly as well.
Northwood/Heath
309/17 THAT the OUSA Executive wish to thank the Events staff and volunteers for their hard work during Re-Orientation.
CARRIED
Northwood/Heath
310/17 THAT the OUSA Executive wish to thank the RU OK team for their hard work during Re-Orientation.
CARRIED
Northwood/Heath
311/17 THAT the OUSA Executive congratulate and thank Max Chan the International Officer and his team for an excellent International Food Festival.
CARRIED
STUDENT SERVICES REVIEW
Moved from the Chair
312/17 THAT the meeting move into committee of the whole for reasons of personal privacy at 5.58pm.
CARRIED U
Moved from the Chair
313/17 THAT the meeting move out of committee of the whole at 6.01pm.
CARRIED U
Hugh has a meeting with the Director of the Human Resources Division on Thursday and suggested we leave this until he has an update from them.
SLEEP OUT FOR THE HOMELESS IN THE OCTAGON
The Executive are keen to get a team to participate and staff will be invited. Please let Caitlin know if you would like to stay the night in a shelter. The Executive are to judge the best shelter.
The Secretary, President and a couple of other executive will fill hot water bottles and deliver them around 9pm.
EXECUTIVE 2018 ELECTION DATES
More discussion needed so tabled until the next meeting.
Meeting closed at 6.08pm