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Meeting Highlights

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Meeting Highlights

5 September 2018

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Meeting Highlights

MINUTES OF THE EXECUTIVE MEETING HELD ON WEDNESDAY 5 SEPTEMBER 2018 AT 3.05PM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN

 

PRESENT

Caitlin Barlow-Groome (Chair), Cam Meads, Sam Smith, Abigail Clark, Roger Yan, Josh Smith, Tiana Mihaere, Norhan El Sanjak and Umi Asaka

IN ATTENDANCE

Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary), Nick Bates (Head of Student Experience), Joel MacManus (Critic Editor) and Charlie O’Mannin (Critic News Editor)

APOLOGIES

            Tiana Mihaere for leaving early

            James Heath for lateness

            Moved from the Chair

448/18 THAT the above apologies be accepted.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

449/18 THAT the minutes from the executive meeting held on 29 August 2018 be accepted as a true and correct record.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

450/18 THAT Debbie Downs, Donna Jones and Nick Bates be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

GUEST

Nick Bates was invited to address the meeting to explain his position at the University and the services the Student Experience area provide students.

There are new transitions at the university and the student experience is an information wing, more student focussed than university focussed.  More services available and help holistically with student development.  There will be 21 people available to assist students in this area.

He stressed that the student voice will be helpful in this journey and asked he join another meeting of the Executive and of course meet up with the 2019 Executive.

 

HEALTH AND SAFETY

            Nothing to report this week.

EXECUTIVE QUICK ROUND UP

            A busy round the table round-up.

BLUES AND GOLDS MEETING MINUTES

It was asked why there were a large amount of sports blues awarded and if the minutes could include who was nominated in all categories for the records.

It was asked if the minutes could be deferred to the next meeting for more comprehensive notes taken and all nominees noted.

AFFILIATION

Their constitution calls this club the OUSA Tamil Students’ Association and the affiliation form calls them The Otago Tamil Students’ Association.  Correct title requested.

Clauses from the constitution below to be clarified.

12.4 The President, or in their absence, any member appointed by the Club Committee, shall, in the case of an equality of votes, have a second or casting vote at all Club Committee meetings.

 

12.5 The quorum for Club Committee meetings should have all three Club Committee members.

This affiliation deferred until next week.

PRESIDENTS AUGUST REPORT

            S Smith/J Smith

451/18 THAT the Presidents August Report be received.

                                                                                                                        CARRIED

COLLEGE COMMITTEE MINUTES

            El Sanjak/Yan

452/18 THAT the Colleges Committee meeting minutes of 17 August 2018 be received.

                                                                                                                        CARRIED

GENERAL BUSINESS

Otago Polytechnic Students’ Association (OPSA) and Otago University Students’ Association (OUSA) get-together – OPSA are hosting a get together with staff and executive on 26 September and are hoping our staff and executive can attend.

Mental Illness Awareness Week – 8 Oct – 14 Oct

RA Meeting – reminder a meeting being held on Friday.

HUAG – it has been discussed that Kirio Birks would like to remain the student representative on this committee. 

The next meeting is 20 September.  Cam will correspond with the university department about it.

Abigail said she reports back to the Executive on these meetings as she sits on it as well.  This position isn’t a PG designated position so would Kirio remain on it until the end of the year?

Tiana Mihaere has said she would be very interested in sitting on it. 

 

Meeting closed at 3.53pm

 

Signed: ___________________________________                        Date: _________