Meeting Highlights
MINUTES OF THE EXECUTIVE MEETING HELD ON WEDNESDAY 14 MARCH 2018
AT 3.02 PM HELD IN THE CLUBS AND SOCIETIES CENTRE, ALBANY STREET, DUNEDIN
PRESENT
Caitlin Barlow-Groome (Chair), Cam Meads, Sam Smith, Abigail Clark, James Heath, Roger Yan, Tiana Mihaere, Umi Asaka, Kirio Birks, Josh Smith and Norhan El Sanjak
IN ATTENDANCE
Debbie Downs (CEO), Donna Jones (Minute Secretary), Alex McKirdy (Observer), Charlie O’Mannin (Critic Reporter) Melanie Beres (Te Whare Tawharau Centre) and Karyn Thomson (Director of Student Services).
APOLOGIES
Norhan El Sanjak
Cam Meads for leaving early
Moved from the Chair
121/18 THAT the above apologies be accepted.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
122/18 THAT Debbie Downs, Donna Jones, Melanie Beres and Karyn Thomson be granted speaking rights for a the duration of this meeting.
CARRIED U
GUESTS: KARYN THOMSON AND MELANIE BERES
Moved from the Chair
123/18 THAT the meeting move into committee of the whole for reasons of commercial sensitivity at 3.03pm.
CARRIED U
Moved from the Chair
124/18 THAT the meeting move out of committee of the whole at 3.13pm
CARRIED U
The guests were given a round of applause and they left the meeting.
HEALTH AND SAFETY
Debbie reported that a Chef at the International Food Festival received a cut from a knife and visited the hospital.
A toilet bowl snapped at the OUSA Aquatic Centre after someone sat on it causing a cut. No serious injuries though.
EXECUTIVE QUICK ROUND UP
A round the table quick round up was heard.
MINUTES OF THE PREVIOUS MEETING
Umi Asaka was appointed to the Te Whare Tawharau not the SHARE Advisory group.
Moved from the Chair
125/18 THAT the minutes from the executive meeting held on 7 March 2018 be accepted as a true and correct record with the above amendment.
CARRIED U
App STEERING COMMITTEE APPOINTMENT
Meads/Asaka
126/18 THAT Roger Yan be appointed to the App Steering Committee for 2018.
CARRIED
POLICY COMMITTEE MINUTES
As attached.
Meads/S Smith
127/18 THAT the minutes of the Policy Committee meeting held on 7 March 2018 be received.
CARRIED
ADMIN VICE PRESIDENT REPORT AND LEAVE
Cam wished to notify the Executive he will be on leave the week of first executive reporting. He was asking if he could submit his report on time but have it heard at a later meeting. It was agreed this was perfectly permissible.
AFFILIATION
J Smith/Yan
128/18 THAT the OUSA Elim Student Ministries club be affiliated.
CARRIED
CLUBS AND SOCIETIES CENTRE IDEAS FROM A LIFE MEMBER
As attached. The Evision Lounge sign in the Clubs and Societies Centre is misspelt, should read – Evison.
It was requested that the Evison Lounge be renamed the Harry Evison Lounge. It was noted Harry Evison was a visionary behind the OUSA Clubs and Societies based on his views around shared activities, communality and cooperation.
He also wrote a history of Ngāi Tahu and was asked to provide expert testimony to a hearing of the Ngāi Tahu Claim by the Waitangi Tribunal.
Harry Evison is survived by his wife Hillary and their three adult children.
It was agreed to correct the spelling on the current plaque ASAP and to investigate the cost and how far OUSA wants to progress on the re-naming to Harry Evison Lounge.
Debbie would like concepts sent to her, Josh Smith offered to send ideas through as well. It will be confirmed what budgets would finance this. Perhaps the Recreation budget for the signs and the designs etc from Operations.
Moved from the Chair
129/18 THAT the OUSA Executive approves the renaming of the OUSA Clubs and Societies Centre Evison Lounge – to the Harry Evison Lounge.
CARRIED U
HISTORY BOOK
As attached Philippa Keaney the Author of the updated OUSA History book has suggested the launch of the book be incorporated in the events of the University’s 150th celebrations in 2019. She stated the editing and printing will be completed by the end of this year as agreed with the budget and timeline. She also suggested the book be brought up to 2018 rather than 2015 in the same timeline.
The Executive are aware of Philippa’s enthusiasm and desire to complete this work, however they would like a guarantee there be no increase in cost if it was updated to 2018 and a firm deadline on the publication date.
What content would you expect from the 2018 executive?
They also wanted a specific launch date for next year. James advised the 150th Project Coordinator Kerry Buchan is visiting an Executive meeting later this month and will answer questions for us. Kerry was the one to suggest the book launch be combined with the 150th celebration.
Norhan arrived at 3.50pm
Cam left at 3.50pm
ART FOR AUTISM
As attached. There is a fundraising concert and this group are seeking support.
It was agreed to help them with the advertising. Donna has passed this onto our Communications team and Umi will send information to the Executive so they can share it.
HUMANITIES DIVISION CHANGES
There are going to be changes from divisions to schools involving administration only. Although the Executive would like this to be confirmed with Tony Ballantyne. 2
It supposedly doesn’t directly affect students except post graduate students will be moved to other areas.
OUSA would like better representation for students – “we are all for a better student voice”.
James has drafted a submission and wants to know if the Executive would be taking a stance. The deadline for submission is tomorrow although more feedback can be given. James will send his draft to the Executive.
COMMITTEE REPORTS
Heath/Birks
130/18 THAT the report on the Board of Undergraduate Studies dated 7 February 2018 and 7 March 2018 be received.
CARRIED
Heath/Birks
131/18 THAT the report on the 150th Anniversary Operational Committee dated 27 February 2018 be received.
CARRIED
Heath/Birks
132/18 THAT the report on the Senate dated 28 February 2018 be received.
CARRIED
Heath/Birks
133/18 THAT the report on the Health Science First Year Strategic Management Committee dated 8 March 2018 be received.
CARRIED
150TH UNIVERSITY OF OTAGO CELEBRATION IDEAS
As attached. James submitted illustrations of merchandise that is being sold at the celebration and asked for James was suggesting considered for preferences and ideas.
- Having a ring made was suggested.
- Could there be provisions for students graduating next year getting a discount when purchased merchandise?
- Could there be a special 150th emblem on the graduation sashes?
Owing to the National Māori Student Body – Te Mana Akonga Hui being hosted in Dunedin next year it was suggested this be included in this itinerary.
The Executive agreed it was appropriate to celebrate this milestone though, as with all large events like this, hope the University is mindful of student debt and the big picture challenges our University faces.
REO CLASSES
As attached budget states, Te Roopu Maori can sustain three lessons of the popular reo classes to non-Maori students.
Roger left at 4.15pm
Could OUSA contribute financially to help with Tutors wages? It was asked if the University could assist. Could a business plan could be made.
Roger returned at 4.16pm
Moved from the Chair
134/18 THAT the meeting move into committee of the whole for reasons of commercial sensitivity at 4.16pm.
CARRIED U
Moved from the Chair
135/18 THAT the meeting out of committee of the whole at 4.21pm
CARRIED U
S Smith/Yan
136/18 THAT OUSA agrees to fund one semester of Te Reo classes at a cost of $2160.00 to come from various executive campaign budgets.
CARRIED
GENERAL BUSINESS
Thursdays in Black – Can the executive please assist setting up the stall tomorrow? Norhan offered to assist.
Furniture for Women’s room – Could someone please assist with looking at furniture for this room on the Thursday the store is open? James will see Donna about the details.
HUAG – Healthy University Advisory Group. This group was set up in 2015 to enhance the University’s ability to provide a healthy learning, living, and working environment that enables students and staff to achieve their full potential.
At their meeting yesterday it was requested that a long term student sit on this committee. Abigail was asked to help fill this position. The Executive are asked to come up with a suitable name. it was suggested to put an advert’ on our website.
Meeting closed at 4.27pm
Signed: ___________________________________ Date: _________