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Meeting Minutes

Meeting Minutes

2 June 2022

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Meeting Minutes

MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD ON THURSDAY 2 JUNE 2022 AT 10.01AM IN THE OUSA BULL-PEN AND ZOOM           

 

PRESENT

Melissa Lama (Chair), Emily Fau-Goodwin, Caitlin Hancy (zoom), Lily March (zoom), Ravneel Chand, Sean Teow, Jade Mills, Elisepa Taukolo (zoom), Tulsi Raman (zoom) and Patrice Le Sueur

IN ATTENDANCE

Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary) and Ben Nettleton (Advisory Board).

APOLOGIES

            Maya Polaschek and Te Āwhina-Pounamu-Waikaramihi

            Jade Mills for lateness

            Ravneel Chand and Elisepa Taukolo for leave early.

            Moved from the Chair

161/22 THAT the above apologies be accepted.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

162/22 THAT Debbie Downs, Donna Jones and Ben Nettleton be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

163/22 THAT the minutes of the executive meeting held on 19 May 2022 be accepted as a true and correct record.

                                                                                                                        CARRIED U

HEALTH AND SAFETY

            No accidents or incidents this period.

OUSA UPDATE

            As attached. The latest Covid update was circulated to all staff and executive.

The Clubs and Societies building may close this afternoon as there is a lot of illness amongst the staff.

Events and combined helpers were commended on a very well-run Hyde Street Event again this year.  1 arrest was reported in the media and wasn’t to do with the event, no fatalities this year. Good work!

            Jade Mills arrived at 10.04am

TE RŌPŪ MĀORI UPDATE

  • Many Mihi Whakatau events this period
  • Things have been quietening down also attending Divisional events
  • Exam breakfasts being held at the Māori Centre
  • Some have attended the hui withTe Mana Ākonga meeting up north
  • Getting ready to attend and plan for Matariki events

UNIVERSITY OTAGO PACIFIC ISLAND STUDENTS’ ASSOCIATION UPDATE

  • Happy Samoan Language week – a successful week with many great events and workshops
  • An Umu is being planned – an above-ground oven of hot volcanic stones cooking lovely food, being held.
  • A hui with Auckland University about the justice system was held and people met the Race Relations Commissioner, very successful and hope to hold another one.
  • Te Rōpū Māori and Pacific Island Leadership hui – 5 – 6 August.

There was a loud applause congratulating Elisepa on her recent graduation and being admitted to the Bar in Auckland.

NZUSA UPDATES

  • Melissa attending NZUSA meetings recently to help them out.  AUSA held a binding referendum recently and a question was to withdraw from NZUSA or not? They had already given the required 1-year notice.  The results were to withdraw, so it is evident that AUSA will be withdrawing their membership from NZUSA.
  • TEC will be continuing to fund NZUSA next year as part of the Student Voice
  • The communication from NZUSA has improved greatly and the minutes are forthcoming much quicker now.
  • The Reform meeting is nearly concluding and then a meeting will be held on 13 June with Finance Committee, NZUSA and other Associations.

ADVISORY BOARD UPDATE

            Moved from the Chair

164/22 THAT the meeting will move into confidential committee for reasons of commercial sensitivity at 10.26am.

                                                                                                                        CARRIED U

            Melissa left at 10.37am and Emily readied for the Chair

            Melissa returned at 10.41am

            Ravneel left at 10.45am

 

 

            Moved from the Chair

165/22 THAT the meeting will move out of confidential committee at 11.12am.

                                                                                                                        CARRIED U

            There are some significant commercial decisions to be made and the importance of the entire Executive being fully aware and understanding of all the information is paramount. Ben and Debbie are offering their time to answer any questions or clarify anything out of this meeting.  Ben offered to set up time tomorrow for the Executive to go and meet him in his chambers.

EXECUTIVE & CEO REMUNERATION POLICY UPDATE

            As attached. This has been through the policy committee.

            Moved from the Chair

166/22 THAT the Executive and CEO Remuneration Policy version 1 be amended.

                                                                                                                        CARRIED U

AFFILIATION

            Raman/Fau-Goodwin

167/22 THAT the Otago University Bike Club be affiliated to OUSA.

                                                                                                                        CARRIED

OTAGO INTERNATIONAL STUDENTS’ ASSN/OUSA MOU

There are a few amendments being suggested and require further discussion. Tabled.

QUEER SPACE POLICY UPDATE

This needs to go through Policy Committee (PolCom) and the Queer Support Coordinator asked to be involved as a few proposed changes.  Tabled.

REFERENDUM RESULTS & RETURNING OFFICERS REPORT

As attached.  The Returning Officer said the Referendum went smoothly with 2695 votes cast. A high threshold passed so now the Executive are to decide what they wish to support. Lengthy comments submitted from voters and once again students don’t understand what OUSA actually owns, and some suggestions are out of our jurisdiction.

Moved from the Chair

168/22 THAT the Returning Officers’ Report for the first semester referendum be received.

                                                                                                                        CARRIED U

 

 

 

                       

GENERAL BUSINESS

Colleges Committee be dis-established – this has been discussed further as it isn’t serving any purpose. Patrice has intentions to have a discussion with James Lindsay, Director of Campus and Collegiate Life Services but has spoken to Andy Walne – Acting Senior Warden of Colleges who both agree and are happy to help design a new system replacing with grassroots and more formal and with obligations.

Matariki Event on Castle Street – 21 June.  A reminder to all come along.

International Students update – there is a road show being organised to celebrate the 5th year anniversary.

Most International Students are in Exam mode now with a study night being planned. 

There is a ball being planned for next semester.

DCC Albany Street redevelopment plan – this affects our students please go to the DCC website and submit your feedback, it is very important.

Executive second quarter reports – due 1pm on 22 June. A reminder.

Tertiary Open Day – this is later this year, 1 August.  The Executive are invited to join the stall and help cook the BBQ as previously done.

 

Meeting closed at 11.39am

 

 

Signed: ___________________________________                        Date: _________