MINUTES OF THE EXECUTIVE STANDING COMMITTEE MEETING HELD IN THE EXECUTIVE OFFICE BULL-PEN ON 26 OCTOBER 2022 AT 2.00PM      

PRESENT

Maya Polaschek (Chair), Emily Fau-Goodwin (Minute Secretary), Caitlin Hancy, Lilly Marsh, Patrice Le Sueur, Sean Teow, Tulsi Raman, Jade Mills (zoom) and Te Āwhina Pounamu- Waikaramihi

IN ATTENDANCE

            Debbie Downs (Chief Executive Officer) and George Sabonadiére (Returning Officer)

CO-OPT MEMBERS ONTO THE STANDING COMMITTEE

            Moved from the Chair

^sc302/22 THAT Patrice Le Sueur, Sean Teow, Tulsi Raman and Te Āwhina Pounamu-Waikaramihi be co-opted onto the standing committee for the duration of this meeting.

                                                                                                                        CARRIED U

THIRD QUARTER REPORT

            Moved from the Chair

^sc303/22 THAT Te Āwhina Pounamu-Waikaramihi’s third quarter report be accepted and she continue to be paid her honorarium.

                                                                                                                        CARRIED U

APOLOGIES

            Melissa Lama, Elisepa Taukolo and Ravneel Chand

            Leaving early Te Āwhina Pounamu-Waikaramihi

            Moved from the Chair

^sc 304/22THAT the above apologies be accepted.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

^sc 305/22THAT Debbie Downs and George Sabonadiēre be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

^sc 306/22THAT the minutes of the executive meeting held on 12 October 2022 be accepted as a true and correct record.

                                                                                                                        CARRIED U

TE RŌPŪ MĀORI UPDATE

            Had their awards night which went well.

            Compiling handover documents at the moment.

UNIVERSITY OTAGO PACIFIC ISLAND STUDENTS’ ASSOCIATION UPDATE

            Held their 2023 executive elections and have a full team. 

            Working on their budgets for next year.

OUSA UPDATE

            Moved from the Chair

^sc 307/22THAT the meeting move into confidential committee for reasons of commercial sensitivity at 2.08pm.

                                                                                                                        CARRIED U

            Moved from the chair

^sc 308/22THAT the meeting move out of confidential committee at 2.14pm

                                                                                                                        CARRIED U

• Welcome to Jamie Leckie the new Clubs and Societies Operations Manager
• Strategic pay conducting reviews of pays for new holding company positions and perhaps they could be advisors to the Exec for the honorarium reviews.
• Commercial structure advice from lawyers will be presented to FESC next week

REFERENDUM RESULTS AND VERBAL REPORT

As attached.  The Secretary was the Returning Officer for this referendum and reported there weren’t any issues, voter turn out was low with 1880 total. 

Moved from the Chair

^sc 309/22 THAT the referendum results be received along with the verbal report.

                                                                                                                        CARRIED U

LETTER TO THE UNIVERSITY REGARDING LECTURE RECORDINGS

It was suggested that OUSA release a letter publicly, so students know we are doing something. A letter of support from Otago and by proxy and other Uni’s to release lecture recording for students. Victoria and Auckland University’s facing backlash.

Suggested that a blanket lecture recording policy be implicated where possible.

EXECUTIVE 2023 ELECTION RETURNING OFFICERS’ REPORT

George was invited to address the meeting. He thinks there should be a criterion dealing with breaches and penalties.  Currently there is only disqualification or vote deduction at the discretion of the Returning Officer.

He suggested Elections Policy rule 11.1.5 about candidates campaigning near a polling booth be abolished as most voting is online now.

Financial returns aren’t coming in until well after the elections are finished.  This is problematic dealing with it well after a candidate is elected. He is suggesting an amendment to this rule.

Overall, a good election with very little complaints.

Moved from the Chair

^sc310/22 THAT the Returning Officers’ report be received, his recommendation be considered, and he be thanked for his splendid work.

                                                                                                            CARRIED U

GENERAL BUSINESS

            Moved from the Chair

^sc311/22 THAT the meeting move into confidential committee for reasons of confidentiality at 2.35pm.

                                                                                                                          CARRIED U

              Moved from the Chair

^sc312/22 THAT the meeting move out of confidential committee at 2.42pm.

                                                                                                                          CARRIED U

ASPA: Aotearoa Student Press Association Awards – a big congratulations to Critic Te Ārohi on winning many awards at the ceremony over the weekend.

Exec 2023 handover meeting – please remember this Sunday at 1-3pm at the clubs and societies building.

International Students’ Officer – his handover almost done.  The students are in examinations and things are winding down for the year.

Meeting closed at 3.14pm

Signed: ___________________________________                        Date: _________