Meeting Minutes
MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD IN THE EXECUTIVE OFFICE BULL-PEN AND VIA ZOOM ON TUESDAY 30 MAY 2023 AT 5.36PM
PRESENT
Quintin Jane (Chair), Keegan Wells, Haki Hamilton, Reid Eberwein, Kaia Kahurangi Jamieson, Tessa Campbell, Elisepa Taukolo (zoom), Mia Heaphy Butts (zoom) and Cyrus Yam (zoom).
IN ATTENDANCE
Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary), Nina Brown (Critic News Editor), Jay Bailey (UniQ Otago) and Samantha Fennessy (UniQ Otago)
APOLOGIES
Emily Fau-Goodwin, Lilly Baird and Imogen Macalister
Moved from the Chair
171/23 THAT the above apologies be accepted.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
172/23 THAT Debbie Down, Donna Jones, Jay Bailey and Samantha Fennessy be granted speaking rights for the duration of this meeting.
CARRIED U
UNIQ OTAGO GUESTS
Jay and Sam were introduced to the meeting and invited to speak.
This is a follow on from our Annual General Meeting held last week where UniQ submitted 3 motions. They would like to see advocacy across the Executive portfolios for Queer students. They also want to lobby for more ‘all access/gender neutral toilets’ on campus. Quintin said he would talk to the Chief Operating Officer at their next meeting. The third motion was regarding the Queer Space in the Union building as it appears to be loosely managed. Who do they contact regarding this space and would appreciate consultation on the access to this room. Their emails are given when applying for access and they would like to know who has access to them. It was agreed this space was in its infancy, but it would be good to get some clarity.
Haki suggested there be a genealogy and background of the space written up on a plaque outside as people don’t know about this space.
MINUTES OF THE PREVIOUS EXECUTIVE MEETING
Moved from the Chair
173/23 THAT the minutes of the executive meeting held on 16 May 2023 be accepted as a true and correct record.
CARRIED U
MINUTES OF THE PREVIOUS EMERGENCY MEETING
Moved from the Chair
174/23 THAT the minutes of the emergency executive meeting held on 17 May 2023 be accepted as a true and correct record.
CARRIED U
RATIFY THE MINUTES OF THE EMERGENCY MEETING
Moved from the Chair
175/23 THAT the minutes of the emergency meeting held on the 17 May 2023 be ratified.
CARRIED U
ANNUAL GENERAL MEETING MINUTES
As attached for noting the Annual General Meeting minutes of 23 May 2023. It was noted 5 late motions were received and will be submitted to a later meeting or a referendum.
Gratitude was expressed to Imogen for her hard work with the Annual General Meeting. Thank you, Imogen!
TE RŌPŪ MĀORI UPDATE
- 2 Māori Graduations held – a great success with Tikanga Māori being held up, very proud.
- Making great traction on the Māori Strategic Framework
- Get together/meet up with OUPISA executive on Friday – 11-2pm on the lawn outside the Whare at Te Rōpū Māori at 523 Castle Street. If the OUSA Executive wish to combine their catch up please feel free to combine. All welcome.
- Study retreat was held and a huge success.
UNIVERSITY OTAGO PACIFIC ISLAND STUDENTS’ ASSOCIATION UPDATE
- Happy Samoan language week – there are several events being held through the week.
- Standing Committee meeting held
- Preparing for the BBQ with Te Rōpū Māori on Friday
- Merchandise orders are due tomorrow so get your orders in.
NZUSA UPDATES
- National Election Campaign has changed, awaiting updates as there has been so many changes.
- NZUSA Board meeting was held and they agreed to get an Accountant into tidy up the books and accounting.
- There is a national hui being organised in Wellington. If you have a desire to go please let Quintin know so he can check the budget.
OUSA UPDATE
- Commercial restructure – there are many documents, and they will be presented to the next executive meeting. The recruitment process has gone well and there have been 4 people that have been offered appointments.
- International Food Festival – work on changing the format and destination.
- UBS Ltd – a 6 monthly report will be presented to a Finance, Expenditure and Strategy meeting soon.
- The recruitment for the Accounts Administrator is at the conclusion and someone should be appointed in the next 3 weeks.
- There is a lot of sickness amongst the staff and students at the moment.
AFFILIATIONS
The refugee club has been deferred as their constitution inadequate and not on the template.
Moved from the Chair
176/23 THAT the Card and Roulette, Dice Club be affiliated to OUSA.
CARRIED U
GRANTS PANEL MINUTES AND RECOMMENDATIONS
$19,000 granted thus far which is roughly on track.
The Cancer Core has been using the Cancer Society Bank account for grants and OUSA would like Cancer Core to supply their own for future grant applications.
Moved from the Chair
177/23 THAT the minutes of the Grants Panel Meeting held on 24 May 2023 be received and the recommendations be approved.
CARRIED U
IMMIGRATION ACCEPTABLE STANDARDS OPEN LETTER
As attached. A request has been asked to support an open letter from a collective of organisations and different groups to abolish the Acceptable Standard of Health (ASH) immigration instructions, to upholding the human rights of all migrants in law, policy, and practice. These standards restrict visa eligibility by reducing impacted immigrants, refugees, and families to a presumed cost of healthy and/or education services. These should not discriminate based on disability and healthy grounds. This is a widespread issue especially for students.
Campbell/Yam
178/23 THAT the OUSA Executive sign the open letter to abolish the Acceptable Standard of Health requirements.
CARRIED
GENERAL BUSINESS
By election for clubs and societies rep – reminder voting starts next week. Do not endorse candidates and if there are any queries, please run them by the Returning Officer.
Prime Minister visiting – the Honourable Chris Hipkins is visiting campus on Friday at 1pm and then joining the executive in the Bullpen for a chat. Please come and join him.
Meeting closed at 6.18pm
Signed: ___________________________________ Date: _________