MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD IN THE EXECUTIVE OFFICE BULL-PEN AND VIA ZOOM ON  FRIDAY 11 AUGUST 2023 AT 10:05AM

PRESENT

Quintin Jane (Chair), Imogen Macalister, Emily Fau-Goodwin, Keegan Wells, Lilly Baird, Elisepa Taukolo, Emz Bull, Cyrus Yam, Kaia Kahurangi Jamieson (zoom), Mia Heaphy Butts (zoom), Haki Hamilton, (zoom) and Tessa Campbell (zoom).

IN ATTENDANCE

Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary) and Nina Brown (Critic News Reporter).

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

244/23 THAT the minutes of the executive meeting held on 4 August 2023 be accepted as a true and correct record.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

245/23 THAT Debbie Downs and Donna Jones be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

OUSA UPDATES

Tertiary Education Union – TEU/OUSA collective employment negotiations going well.  There should be a decision made within the next 2 weeks.

Craft Beer and Food Festival – tickets are continuing to sell well.

Strategic Plan – working on phase two - Management and Operations are compiling their ideas for insertion into the current Exec plan.  A draft should come to the executive soon.

TE RŌPŪ MĀORI UPDATES

            Planning for Annual General Meeting

            All of Te Rōpū Māori Te Rito have been busy with many events recently.

TRM held a Te Rito report meeting for tauira to ask questions about their reports and the mahi they have been doing.

Working towards the national meeting being scheduled for September.

The Advisory Board have been helping TRM with governance and succession training.  Very helpful!

UNIVERSITY OTAGO PACIFIC ISLAND STUDENTS’ ASSOCIATION UPDATE

            There is a second round of merchandise sales happening.

            There is to be a launch of the new website.

            A Pacifica Week is being planned next month.

There is a farewell function being organised for former Vice Chancellor David Murdoch.

FINANCE OFFICERS’ UPDATE

As emailed.  This report is to keep the executive informed of the finances.  Emily will produce this fortnightly or monthly from now on.

OTAGO UNIVERSITY SWIM CLUB AFFILIATION

There are a couple of minor adjustments needed on their constitution but not enough to hold up the affiliation.  Emily Bull will notify them.

Bull/Wells

246/23 THAT the Otago University Swim Club be affiliated to OUSA provided the minor adjustments to their constitution are made.

                                                                                                                        CARRIED

STUDENT VOICE HUI

As attached.  This is an important hui for all to attend.  The senior university leadership team are attending.  It is a good time to discuss student issues.  Quintin is sending out a ‘when2meet’ so please fill out your availability.

REFERENDUM QUESTIONS REQUEST FROM STUDENTS

Discussion on questions from our students for this referendum need to be requested as soon as possible. The advertising will need to be requested asap.

Macalister/Fau-Goodwin

247/23 THAT OUSA invites questions to adminvp@ousa.org.nz for the 18-21 September 2023 Referendum by 4pm 18 August 2023.

                                                                                                                        CARRIED

SUBMISSION ON UNESCO GLOBAL CONVENTION

As attached. OUSA has written a submission in favour, believing this Convention is of utmost significance in facilitating international cooperation and promoting equitable access to high education opportunities worldwide. 22 countries are taking part in the convention.

Moved from the Chair

248/23 THAT the OUSA submission on the UNESCO Global Convention on the Recognition of Qualifications concerning High Education be submitted.

                                                                                                                        CARRIED U

STARTERS BAR BUILDING LEASE

            Moved from the Chair

249/23 THAT the meeting move into confidential committee for reasons of commercial sensitivity at 10.27am.

                                                                                                                        CARRIED U

            Moved from the Chair

250/23 THAT the meeting move out of confidential committee at 10.33am.

                                                                                                                        CARRIED U

            Moved from the Chair

251/23 THAT OUSA cancel the lease on the Starters Bar Building as per clause 51.1 of the lease agreement.

1. Against

CARRIED

GENERAL BUSINESS

Vice Chancellor position selection elements meeting – this is a very good invitation for students to be part of this process so please try and be available and fill out the doodle poll.

Drop-in sessions – Imogen is keen to hold sessions for students especially in light of the university staff cuts causing people to be stressed.

Management change submission – Quintin is creating a submissions template.  Mia and Quintin working on how this will be circulated.  More later.

Thursdays in Evison Lounge – last evening was the Open Mic Night and it was very successful.  Next week is a quiz.  All encouraged to get involved.

Cultural Representative on Executive – there has been proposal written and some of the executive on working on this idea.  A work in progress.

Postgrad Society – a meat raffle is being held, please support.

Garage Project gift – Garage Project is a small brewery based in Aro Valley, Wellington and they kindly sent a box of non-alcoholic beers to the President for all to enjoy.  Appreciation was expressed.

Elisepa and Haki left at 10.43am

Meeting closed at 10.44am.

Signed: ___________________________________            Date: _________