Meeting Minutes
MINUTES OF THE EXECUTIVE STANDING COMMITTEE MEETING HELD IN THE EXECUTIVE OFFICE BULL-PEN ON THURSDAY 22 FEBRUARY 2024 AT 4.02PM
PRESENT
Keegan Wells (Chair), Emily Williams, Abby Clayton, Stella Lynch and Tara Shepherd, Hanna Friedlander, Ibuki Nishida, Emma Jackson, Gemella Reynolds-Hatem, Liam White and Stella McCurdy.
IN ATTENDANCE
Rebecca Thorby (UniQ) and Donna Jones (Minute Secretary)
CO-OPT MEMBERS ONTO THE STANDING COMMITTEE
Moved from the Chair
sc11/24 THAT Hanna Friedlander, Ibuki Nishida, Emma Jackson, Liam White and Stella McCurdy be co-opted onto the Standing Committee for the duration of this meeting.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
sc12/24 THAT Rebecca Thorny and Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED U
MINUTES OF THE PREVIOUS EXECUTIVE MEETING
Moved from the Chair
sc 13/24THAT the minutes of the Executive meeting held on 23 January 2024 be accepted as a true and correct record.
CARRIED U
OUSA UPDATES
Donna reported that Orientation was going well this week so far. Clubs Day is very busy today which is good. A fuller report when Debbie is present.
TE RŌPŪ MĀORI UPDATE
About 900 through Te Rōpū Māori so far.
2 powhiri this week at Moeraki
A nice event was held at Joe’s Place where 90 attended.
Golf was held and also a kai festival at the whare. A big thank you to the Executive who attended.
70 attended a mystery bus tour around Dunedin. Really fun and well received.
Next week there will be a multi-cultural hour with sports and activities.
AFFILIATION
Moved from the Chair
sc14/24 THAT the Dunedin K-Pop Crew be affiliated to OUSA.
CARRIED U
ACKNOWLEDGEMENT OF UNIVERSITY APPOINTMENTS
Moved from the Chair
sc 15/24 THAT OUSA congratulates Hon Grant Robertson (OUSA President 1993) on his appointment as the University of Otago Vice Chancellor.
CARRIED U
Moved from the Chair
sc 16/24 THAT OUSA congratulates Professor Jacinta Ruru on her appointment as the first Deputy Vice-Chancellor Māori for the University of Otago.
CARRIED U
ACKNOWLEDGEMENT OF BEREAVEMENT
Moved from the Chair
sc 17/24THAT OUSA staff and executive send their sincere condolences to the family, colleagues, and friends of Green MP Fa’anānā Efeso Collins who passed away suddenly this week.
CARRIED U
COMMITTEE APPOINTMENTS
Moved from the Chair
sc 18/24THAT Keegan Wells be appointed to the University of Otago Appeals Board for 2024
CARRIED U
Moved from the Chair
sc 19/24THAT Keegan Wells be appointed to the University of Otago Council for 2024.
CARRIED U
Moved from the Chair
sc 20/24THAT Keegan Wells be appointed to FESC for 2024.
CARRIED U
Moved from the Chair
sc 21/24THAT Keegan Wells be appointed to Policy Committee (POLCOM) for 2024.
CARRIED U
Moved from the Chair
sc22/24THAT Keegan Wells be appointed to the Sophia Charter Working Group for 2024.
CARRIED U
Moved from the Chair
sc 23/24THAT Keegan Wells be appointed to the Web Transformation PSC committee for 2024.
CARRIED U
Moved from the Chair
sc 24/24THAT Keegan Wells be appointed to NZUSA for 2024.
CARRIED U
Moved from the Chair
sc25/24 THAT Keegan Wells be appointed to Finance and Budget Committee for 2024.
CARRIED U
Moved from the Chair
sc 26/24THAT Keegan Wells be appointed to the Tuakiritiaka PSC for 2024.
CARRIED U
Moved from the Chair
sc 27/24THAT Keegan Wells be appointed to the Free Speech Working Group for 2024.
CARRIED U
Moved from the Chair
sc 28/24THAT Emily Williams be appointed to the Health and Safety Committee for 2024.
CARRIED U
Moved from the Chair
sc 29/24THAT Emily Williams be appointed to the Biweekly Web Transformation meetings for 2024.
CARRIED U
Moved from the Chair
sc 30/24THAT Emily Williams be appointed to the Environmental Sustainability Advisory Committee for 2024.
CARRIED U
Moved from the Chair
sc 31/24THAT Emily Williams be appointed to NZUSA Committee for 2024.
CARRIED U
Moved from the Chair
sc 32/24THAT Emily Williams be appointed Chair of the Policy Committee for 2024.
CARRIED U
Moved from the Chair
sc33/24THAT Emily Williams be appointed to the Vice Chancellor Staff and Student Advisory Group (VCSSAG) for 2024.
CARRIED U
Moved from the Chair
sc34/24 THAT Abby Clayton be appointed to the Finance, Expenditure and Strategy Committee (FESC) for 2024.
CARRIED U
Moved from the Chair
sc35/24 THAT Abby Clayton be appointed as a Director of University Union Limited (UUL) for 2024.
CARRIED U
Moved from the Chair
sc 36/24 THAT Abby Clayton be appointed to the Commerce Divisional Board for 2024.
CARRIED U
Moved from the Chair
sc37/24 THAT Stella Lynch be appointed to the Quality Advancement Committee for 2024.
CARRIED U
Moved from the Chair
sc 38/24 THAT Stella Lynch be appointed to the Science Divisional Board for 2024.
CARRIED U
Moved from the Chair
sc 39/24 THAT Stella Lynch be appointed to Senate for 2024.
CARRIED U
Moved from the Chair
sc 40/24 THAT Stella Lynch be appointed to the Sophia Charter Implementation Working Group for 2024.
CARRIED U
Moved from the Chair
sc41/24 THAT Stella Lynch be appointed to Summer School Board for 2024.
CARRIED U
Moved from the Chair
sc42/24 THAT Stella Lynch be appointed the Technology Enhanced Learning and Teaching Committee for 2024.
CARRIED U
Moved from the Chair
sc43/24 THAT Stella Lynch be appointed to the Otago Teaching Awards Panel for 2024.
CARRIED U
Moved from the Chair
sc 44/24 THAT Stella Lynch be appointed to the Board of Undergraduate Studies (BUGS) for 2024.
CARRIED U
Moved from the Chair
sc 45/24 THAT Stella Lynch be appointed the Committee of the Advancement of Teaching and learning (CALT) for 2024.
CARRIED U
Moved from the Chair
sc 46/24 THAT Stella Lynch be appointed to the Health Science First Year Strategic Management Committee for 2024.
CARRIED U
Moved from the Chair
sc 47/24 THAT Stella Lynch be appointed to chair the OUSA Academic Committee for 2024.
CARRIED U
Moved from the Chair
sc 48/24 THAT Stella Lynch be appointed to the Interdivisional Academic Board for 2024.
CARRIED U
Moved from the Chair
sc49/24 THAT Tara Shepherd be appointed to the Otago Chaplaincy Trust for 2024.
CARRIED U
Moved from the Chair
sc 50/24 THAT Tara Shepherd be appointed to the Hardship Fund Committee for 2024.
CARRIED U
Moved from the Chair
sc 51/24 THAT Tara Shepherd be appointed to the Ethical Behaviour Committee for 2024.
CARRIED U
Moved from the Chair
sc 52/24 THAT Liam White be appointed to the Humanities Divisional Board for 2024.
CARRIED U
Moved from the Chair
sc53/24 THAT Liam White be appointed to the Teaching and Timetabling Committee for 2024.
CARRIED U
Moved from the Chair
sc 54/24 THAT Liam White be appointed as Chair to the Submissions Committee for 2024.
CARRIED U
Moved from the Chair
sc55/24 THAT Emma Jackson be appointed to the OUSA Grants Panel for 2024.
CARRIED U
sc 56/24 THAT Emma Jackson be appointed to the University of Otago Blues and Golds Panel for 2024.
CARRIED U
Moved from the Chair
sc 57/24 THAT Gemella Reynolds-Hatem be appointed to the University of Otago Blues and Golds Panel for 2024.
CARRIED U
Moved from the Chair
sc 58/24 THAT Telekalafi Likiliki be appointed to the University of Otago Blues and Golds Panel for 2024.
CARRIED U
Moved from the Chair
sc 59/24 THAT Carolyn Hallgarth be appointed to the University of Otago Blues and Golds panel for 2024.
CARRIED U
Moved from the Chair
sc 60/24 THAT Hanna Friedlander be appointed to the Ethics Committee for 2024.
&nb