MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD IN THE BULL-PEN OFFICE AND ON CELL ON MONDAY 28 SEPTEMBER 2026 AT 9.39AM

PRESENT

Daniel Leamy (Chair), Kamesha Jones, Zoe Eckhoff, Flynn Nisbett, Ella Sangster, Fergus Parks (remotely), Rihana Warsame and Irfaan Ariffin

IN ATTENDANCE

          Debbie Downs (Chief Executive Officer) and Julie O’Neill-Dean (Senior Receptionist)      

APOLOGIES

          Troy Gibbons, Hansini Wijekoon, Adeleine Eli, Jarna Flintoff

          Rihana Warsame for lateness

          Moved from the Chair

385/26 THAT the above apologies be accepted.

                                                                                                                                    CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

          Moved from the Chair

386/26 THAT the minutes of the executive meeting held on 21 September 2026 be accepted as a true and correct record.

                                                                                                                                    CARRIED U

INTEREST REGISTER

          For noting.                                                                                                      

SPEAKING RIGHTS

          Moved from the Chair

387/26 THAT Debbie Downs and Julie O’Neill-Dean be granted speaking rights for the duration of this meeting.

                                                                                                                                    CARRIED U

DUNEDIN CITY COUNCIL (DCC) LOCAL ALCOHOL SUBMISSION UPDATE

OUSA’s submission was successfully handed in. A special thank you to Kamesha and Ella for their help.

                                                                                                                                    CARRIED U

STUDENT LEADER NOMINATION

Ella and Irfaan would like to put their names forward for this. Kamesha is interested but would like to know more before she formally submits her name. It was clarified there would be more than one leader.

                                                                                                                                    CARRIED U

Rihana arrived at 9.45am

POLOCIES FOR SETTING

OUSA AI POLICY - It was noted this should be treated as a draft document. The main space of concern highlighted was in the Visual Media space. Research prompts was another area mentioned that would be watching, hallucinations more specifically. It is important there is consistency across all departments. The user should be held accountable for any errors, and any use of AI should be disclosed. The Te Tiriti o Waitangi, te reo Māori and Cultural Content section received specific praise for its inclusion. Having a clause specific to bias as large was raised as something to consider.                                                

Reintroduction of constitution voting 22) clause f iii to constitution

The OUSA constitution is to be corrected by the reincorporation of voting 22) clause f iii back into constitution that was missed off in error while being transferred over from the former constitution. It was decided a motion was unnecessary as this was a correction not a change.

EXECUTIVE THIRD QUARTER REPORTS

            Ella left at 10.00am and returned at 10.03am

            Moved from the Chair

388/26 THAT Ella Sangster’s third quarter report be accepted and she continue to be paid her honorarium.

                                                                                                                        CARRIED U

            Fergus left at 10.05am and returned at 10.18am

            Moved from the Chair

389/26 THAT Fergus Parks third quarter report be accepted and he be paid 30% less of his honorarium this quarter.

                                                                                                                        CARRIED U

            Irfaan left at 10.21am and returned at 10.37am

            Moved from the Chair

390/26 THAT Irfaan Ariffin’s third quarter report be accepted and he be paid 40% less of his honorarium this quarter.

                                                                                                                        CARRIED U

GENERAL BUSINESS

Kamesha raised the strike ballot that was sent out to staff as the unions decide if they strike against the university. They have approach OUSA looking for support and have mentioned wanting to send out an email to all students regarding this. When OUSA ran a referendum people voted for OUSA to lobby against the university to pay staff the living wage. It was decided to save making a motion until further information has become available. This will be discussed in next week’s meeting.

Hansini and Daniel met with the Dean of Learning and Teaching to regarding Turnitin.

ATSA are organising an in-person meeting at the end of November but as Daniel and the incoming President would both need to attend it was decided they would attend virtually.

          Meeting closed at 10.59am

          Signed: ___________________________________            Date: _________