MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD ON MONDAY 12 APRIL 2021 AT 8:01AM HELD IN THE OUSA MAIN BUILDING, 640 CUMBERLAND STREET, DUNEDIN

PRESENT

Michaela Waite-Harvey (Chair), Emily Coyle, Josh Meikle, Geraldi Ryan, Mhairi Mackenzie Everitt, Jack Saunders, Michael Evans, Karamea Pēwhairangi Sophie Barham and Melissa Lama

IN ATTENDANCE

Donna Jones (Minute Secretary), Amit Prasad (zoom), Gina Hu’akau, Ben Nettleton (Advisory Board members), Joshua James (Tertiary Education Union TEU- Branch Manager and Erin Gourley (Critic Editor)

APOLOGIES

            Dushanka Govender, Maya Polaschek

 Melissa Lama for lateness.

            Moved from Chair

124/21 THAT the above apologies be accepted.

                                                                                                                        CARRIED U

MINUTES OF THE PREVIOUS EXECUTIVE MEETING

            Moved from the Chair

125/21 THAT the minutes of the executive meeting held on 29 March 2021 be accepted as a true and correct record.

                                                                                                                        CARRIED U

SPEAKING RIGHTS

            Moved from the Chair

126/21 THAT Donna Jones, Joshua James, Amit Prasad, Gina Hu’akau and Ben Nettleton be granted speaking rights for the duration of this meeting.

                                                                                                                        CARRIED U

            Jack Saunders arrived at 8.03am

TERTIARY EDUCATION UNION

            Joshua James was invited to address the meeting to express concerns and requesting support over the University of Otago Tutors and Demonstrators pay rates and conditions. He said there was a clear breach of employment law. Many aren’t being given an induction before beginning work which is against Uni policy.  The TEU is going to take some recommendations to the University of Otago HR department.

            There is a survey which closes on 27 April if OUSA could support them.

            The Executive agreed to put their name to this and offer support and Te Roopu Māori offered to circulate the message through their channels. Josh will send a report to the Executive as soon as possible. 

            Melissa arrived at 8.10am

ADVISORY BOARD MEMBERS

            Ben addressed the meeting first expressing their desire to be available to the Executive and suggested we use them as a resource as they are all accessible and happy to help. Gina and Amit conveyed their pleasure to be working with OUSA. 

            They are here to work in good faith and congratulated OUSA on taking this step.

            A Charter with guidelines and principles is being worked on, conflicts of interest being sorted out as well as establishing a plan for the year and beyond.            

TE ROOPU MĀORI UPDATE

A busy month ahead with a visit from Te Mana Ākonga (the National Māori Tertiary Students’ Association), Relay for Life, ANZAC services and UOPISA and TRM BBQ among other things.

NZUSA UPDATE

NZUSA visiting our campus on Thursday.  There will be a hui from 9am until 1pm in the Otago Room.  Te Mana Ākonga here too. Michaela will be attending the national NZUSA hui in Wellington, a member of parliament will be attending the hui too.

OTAGO UNIVERSITY PACIFIC ISLAND STUDENTS’ ASSOCIATION UPDATE

            Collaboration of all Associations for overall languages and for health.                                                       

            Contentious times being navigated a present.

            UOPISA and TRM working well together which has been great.

FIRST QUARTER REPORT

            Moved from the Chair

127/21 THAT Michael Evans first quarter report be accepted and he continue to be paid his honorarium.

                                                                                                                        CARRIED U

WELFARE AND EQUITY COMMITTEE APPOINTMENTS

            Saunders/Coyle

128/21 THAT Lauren Dewhirst, Portia Kwan-Parsons, Beth Tua’I, Olivia Woodham, Georgia Barclay, Jade Mill,Tithi Gandhi, Annalise Cook, Melissa Lama, Josh Meikle, and Michaela Waite-Harvey be appointed to the Welfare and Equity Committee for 2021.

                                                                                                                        CARRIED

OUSA ADVISORY BOARD EXECUTIVE REPRESENTATIVE APPOINTMENTS

            Moved from the Chair

129/21 THAT Michaela Waite-Harvey, Emily Coyle and Joshua Meikle be appointed as the Executive Representatives to the OUSA Advisory Board for 2021.

                                                                                                                        CARRIED U

Noting that if needed other people can be co-opted onto this committee if and when necessary.

RESIDENTIAL COMMITTEE APPOINTMENTS

            Meikle/Barham

130/21 THAT Jack Saunders, Michaela Waite-Harvey, Maya Polaschek, Julia Harvey, Nenjamin Hutchison, Patricia Lastovicka, Kiritea Smith, Cam Young, Keelan McDonald, Hannah Allen, Lydia Li, Tatenda Mutinagawende, Alex Titchener, Casey Longstreth, Shikeya Sue and Cheshta Anand be appointed to the Residential Committee for 2021.

                                                                                                                        CARRIED  

FINANCE AND EXPENDITURE MINUTES

            Meikle/Coyle

131/21 THAT the minutes of the Finance and Expenditure meeting held on 17 March 2021 be received.

                                                                                                                        CARRIED

AFFILIATIONS

            Moved from the Chair

132/21 THAT the Cryptocurrency Club be affiliated to OUSA.

                                                                                                                        CARRIED U

            Moved from the Chair

133/21 THAT the Cat Rescue Dunedin Student Association be affiliated to OUSA.

                                                                                                                        CARRIED U

STUDENT GENERAL MEETING

            SGM Agenda as attached.  Noting this went out for notice a couple of weeks ago.

As it was inevitable there was going to be a breach of the constitution not allowing the audited accounts and annual report being presented to the student body in the first semester because of Covid 19; also this prevented a student general meeting being called within the five working days requirement to report the breach we are now holding another student general meeting to report this breach and validate it.

            Moved from the Chair

134/21 THAT a change be made to the Grants Policy requiring that a club must have sent a

Representative to the Annual SGM in order to be eligible for grant funding.

                                                                                                            CARRIED U

Moved from the Chair

135/21  THAT the OUSA executive remuneration be set at the proposed rates effective 1 May 2021:

President (40 hours) $41,640 per annum

Administrative Vice President, Finance & Strategy Representative, Academic Representative, Welfare and Equity Representative (20 hours) $21,320 per annum.

Postgraduate, International, Clubs & Societies, Residential Representatives (10 hours) $10,660 per annum.

Tumuaki of Te Roopu Maori and Pacific Island Representative $1,279 per annum.

                                                                                                                        CARRIED U

There has been a SGM motion received from members, Daniel Stride and Mark Baxter.

            THAT OUSA calls upon the Labour Government to fulfil its 2017 election promise, and restore post-graduate access to the student allowance.

HYDE STREET COSTUMES

The Executive had a lively discussion on whether bananas or shrek costumes would be worn. They will decide later as it was indecisive at this meeting.

GENERAL BUSINESS

            Fire and Circus Club assets – as per the emails from the Club Development Officer.

            Moved from the Chair

136/21 THAT the Executive give permission to the Club Development Officer (CDO) to dispose of or disperse the assets of the defunct Fire and Circus Club as indicated and photographed

                                                                                                                        CARRIED U

            Charity for 2021 – there were a few more ideas put forward so a firm decision will be made at the next executive meeting.

            Myanmar fundraiser – There will be a food sale on the Union lawn on Thursday 15 April.

            Satellite Campuses – Josh is organising visits and will let us know. 

            DCC Annual Plan Stalls – a reminder these are still happening and the dumpling BBQ will be in operation.

Meeting closed at 9.03am

Signed: ___________________________________                        Date: _________