Meeting Mintues
MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD ON 21 JUNE 2021 AT 9:00AM HELD VIA ZOOM AND IN THE OUSA MAIN OFFICE BUILDING, 640 CUMBERLAND STREET, DUNEDIN
PRESENT
Michaela Waite-Harvey (Chair), Josh Meikle, Michael Evans, Mhairi Mackenzie Everett, Sophie Barham, Dushanka Govender, Geraldi Ryan, Jack Saunders, Karamea Pēwhairangi, Maya Polaschek and Melissa Lama
IN ATTENDANCE
Debbie Downs (Chief Executive Officer) and Donna Jones (Minute Secretary)
APOLOGIES
Mhairi Mackenzie Everett and Dushanka Govender for leaving early.
Moved from the Chair
225/21 THAT the above apologies be accepted.
CARRIED U
MINUTES OF THE PREVIOUS EXECUTIVE MEETING
Moved from the Chair
226/21 THAT the minutes of the executive meeting held on 31 May 2021 be accepted as a true and correct record.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
227/21 THAT Debbie Downs and Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED U
HEALTH AND SAFETY
Nothing to report this week.
Melissa arrived at 9.03am
OUSA UPDATE
- Radio 1 obtained more very good funding for grass roots activities. Well done, Sean Norling!
- Critic in a hiatus at the moment. The historical court case is about to be concluded, watch out for comments on social media from the complainant.
- Events – Re-ori planning and lead up in full swing
- Student Support Centre – new Advocate starting next week. There are still many students accessing the Centre.
- Clubs and Societies – The roof will cost around $1.6k and finalising the cost etc underway.
- Accounts Office Restructuring – John Thomas and Liz McCarthy chose to leave rather than take the position offered through the restructuring phase. Darin Stewart from BB&S is covering the office until the new staff start. The Financial Controller has been appointed and hopefully starting in a couple of weeks or so. The full time Accounts Administrator position is being advertised now.
- University Book Shop redevelopment – work is underway with the apartments. The contractors have managed to save us some money going forward. This news was well received.
- OUSA Lift – the new lift is now functioning with the maiden voyage held last Thursday with some hilarity.
TE ROOPU MĀORI UPDATE
Final Dumpling cook up today
Hautonga 2021 – Senior Kapa Hapa competitions being held 10 July, TRM helping out and also performing.
Matariki – planning for events
OTAGO UNIVERSITY PACIFIC ISLAND STUDENTS’ ASSOCIATION UPDATE
Mini study groups for students.
NZ Rugby asked for students to play at the All Blacks match in Dunedin.
Planning underway for language week.
NZUSA UPDATE
SGM was held and the Thursdays in Black Coordinator was appointed.
Hautonga 2021 – practices underway
Te Mana Akonga (National Māori Tertiary Students’ Ass’n) meeting this weekend – Karamea is attending
OUSA & SDHB MEETING MINUTES
Mackenzie Everett/Polaschek
228/21 THAT the minutes of the OUSA and SDHB meeting held on 28 May 2021 be received.
CARRIED
SUBMISSIONS COMMITTEE MINUTES
Mackenzie Everett/Polaschek
229/21 THAT the minutes of the Submissions Committee meetings held on 19 February 2021, 19 April 2021, 4 May 2021 and 1 June 2021 be received.
CARRIED
DRUG & SUBSTANCE CHECKING LEGISLATION BILL SUBMISSION #2
As attached.
Mackenzie Everett/Evans
230/21 THAT the Drug and Substance Checking Legislation Bill submission be received and submitted.
CARRIED
Good work on the submission writing, Mhairi!
Mhairi left at 9.13am
AFFILIATIONS
Govender/Ryan
231/21 THAT the OUSA SPEX Society be affiliated to OUSA.
CARRIED Govender/Ryan
232/21 THAT the Pride in Law Otago Club be affiliated to OUSA.
CARRIED
Govender/Ryan
233/21 THAT the Biomedical Otago Pacific Students’ Association (BOPSA) be affiliated to OUSA.
CARRIED
Govender/Ryan
234/21 THAT the Otago University Golfing Association be affiliated to OUSA.
CARRIED
Govender/Ryan
235/21 THAT the Otago University Foosball Club be affiliated to OUSA.
CARRIED
REFERENDUM RESULTS AND REPORT
As attached.
Moved from the Chair
236/21 THAT the Returning Officers report for the Referendum held on 1-3 June 2021 be received.
CARRIED U
POLICIES TO BE SET
It was noted the Executive position descriptions weren’t altered substantively with most changes pertaining to executive reporting especially for Te Roopu Maori and Pacific Island Presidents as they now reporting quarterly instead of half yearly this in line with the constitution.
Moved from the Chair
237/21 THAT the duties of the Executive policy version 12 be set.
CARRIED U
Moved from the Chair
238/21 THAT Grants Panel terms of reference version 3 be set.
CARRIED U
POLICY COMMITTEE MINUTES
Meikle/Evans
239/21 THAT the minutes of the Policy Committee meeting held on 4 June 2021 be received.
CARRIED
CONDOLENCES AND DONATION – SIR EION EDGAR
Moved from the Chair
240/21 THAT OUSA extends condolences to family and friends upon the passing of Sir Eion Sinclair Edgar KNZM.
CARRIED U
Moved from the Chair
241/21 THAT OUSA donate $70.00 to the Wakatipu/Queenstown Trails Trust in memory of Sir Eion Edgar.
CARRIED U
GENERAL BUSINESS
Kurakai Charity– a reminder that the Executive could volunteer to cook for the Kavanagh School Fridge as previously discussed. It was suggested we use the Clubs and Societies kitchen.
Executive second term reports – please submit to the Association Secretary by 1pm on 23 June 2021.
Next Executive meeting – owing to some Executive being out of town and the term holidays there will be a revision of the next Executive meeting. Michaela will gauge a suitable time asap.
Meeting closed at 9.23am
Signed: ___________________________________ Date: _________