Meeting Minutes
Minutes of the Standing Committee
MINUTES OF THE OUSA STANDING COMMITTEE OF THE EXECUTIVE MEETING HELD VIA ZOOM OWING TO COVID-19 ON MONDAY 4 MAY 2020 AT 12.03PM
PRESENT
Jack Manning (Chair), Josh Meikle (Chair), Michaela Waite-Harvey ,Hanna Van der Giessen, Georgia Mischefski-Gray, Arina Aizal, Emily Coyle, Francesca Dykes, Jack Saunders, Karamea Pewhairangi and Joshuaa Alefosio-Pei
IN ATTENDANCE
Debbie Downs (Chief Executive Officer), Donna Jones (Minute Secretary), Sinead Gill (Critic Editor) and Erin Gourley (Critic News Reporter)
CO-OPT ONTO THE STANDING COMMITTEE
Moved from the Chair
sc194/20 THAT Hanna Van der Giessen, Arina Aizal ,Francesca Dykes, Arina Aizal, Jack Saunders and Karamea Pewhairangi.
CARRIED U
MINUTES OF THE PREVIOUS MEETING
Moved from the Chair
sc195/20 THAT the minutes of the Standing Committee Meeting held on 20 April 2020 be accepted as a true and correct record.
CARRIED U
SPEAKING RIGHTS
Moved from the Chair
sc196/20 THAT Debbie Downs and Donna Jones be granted speaking rights for the duration of this meeting.
CARRIED U
HEALTH AND SAFETY
Debbie has compiled a comprehensive document for staff and executive for preparedness when we return to work – level 3 to level 2, it will be a living document and requires our feedback by Friday next please. This will require the Manager’s and the Executive using the Bull-pen to ensure any visitors staying longer than 15 minutes to sign in on the contact register. All to sanitize and ensure door handles and common use areas are wiped down regularly. After feedback this will go the Health and Safety Committee for sign off.
OUSA UPDATE
Debbie will update the meeting fully when her report is discussed later.
INTERNATIONAL COMMITTEE MINUTES
As attached.
Aizal/Coyle
sc197/20 THAT the minutes of the International Committee meetings held on 6th and 9th April 2020 be received.
CARRIED
ACADEMIC COMMITTEE MINUTES
Coyle/Saunders
sc198/20 THAT the minutes of the Academic Committee meeting held on 24 April 2020 be received.
CARRIED
FINANCE AND EXPENDITURE MINUTES
Meikle/Waite-Harvey
sc199/20 THAT the minutes of the Finance and Expenditure meeting held on 23 April 2020 be received.
CARRIED
GRANT POLICY DRAFT
Mischefski-Gray/Dykes
sc200/20 THAT the Grants Policy version 14 be amended and put for notice.
CARRIED
Joshuaa Alefosio-Pei arrived
OUSA 130TH BIRTHDAY – WHAT SHALL WE DO?
Owing to the Covid-19 Lockdown there won’t be a large celebration but discussion was held on how we can celebrate OUSA’s 130th birthday on 20 May 2020. Josh Meikle, Jack Manning and Donna Jones have been in discussion about perhaps a newsletter going out to life members and former presidents informing them of what we have been up to. Contact them and see what they are up to now. Three former presidents have been very contributory throughout New Zealand during the Covid-19, Grant Robertson, Dr Ayesha Verrall and Andrew Campbell. Furthermore, Rachel Brooking our Honorary Solicitor of many years with Anderson Lloyd.
Internally staff have suggested perhaps a virtual cake making competition. There could be a bigger celebration later once we are back on campus.
It was suggested an early Life Membership be granted by the executive at this time as a special acknowledgement with this celebration. The executive to come up with ideas of a person who has served our association and students well. Ideas will be presented to the next executive meeting.
POLICY COMMITTEE MINUTES
Mischefski-Gray/Waite-Harvey
sc201/20 THAT the minutes of the Policy Committee meeting held on 30 April 2020 be received.
CARRIED
ELECTIONS 2021 PROPOSED DATES
Owing to the National Elections being on 19 September 2020 the Executive wanted to get the OUSA 2021 Executive Elections dates set early to get marketing out there early.
Moved from the Chair
sc202/20 THAT nominations for the 2021 OUSA Executive Elections open at 9am on 10 September 2020 and close at 4pm on 16 September 2020.
CARRIED U
Moved from the Chair
sc203/20 THAT the Elections for the OUSA 2021 Executive open at 9am on 28 September 2020 and close at 4pm on 1 October 2020.
CARRIED U
Moved from the Chair
sc204/20 THAT the Elections for the OUSA 2021 Executive being held on 28 September 2020 – 1 October 2020 be held by electronic means only.
CARRIED U
OPEN LETTER REQUEST – COVID-19
Jack received a request for the OUSA Executive to support and sign an open letter calling for the Government to spur sustainable possibility into reality during this economic reset.
https://caliwoods.co.nz/pages/covid19-open-letter-calling-for-a-sustainable-economic-re-set
The Executive indicated support of the principles and initiatives of this letter.
Moved from the Chair
sc205/20 THAT the OUSA Executive agree to sign the open letter calling for a sustainable economic reset with the inclusion of the OUSA logo.
CARRIED U
CHIEF EXECUTIVE OFFICERS REPORT
Moved from the Chair
sc206/20 THAT the meeting move into confidential committee for reasons of commercial sensitivity at 12.38pm.
CARRIED U
Karamea left at 12.39pm
Moved from the Chair
sc207/20 THAT the meeting move out of confidential committee at 1.34pm.
CARRIED U
Moved from the Chair
sc208/20 THAT the Chief Executive Officers’ first quarter report be received.
CARRIED U
Debbie was thanked for her comprehensive report and hard work.
GENERAL BUSINESS
Student struggles during Covid-19 – Emily asked that the Executive meet later to discuss this and the media coverage.
Meeting closed at 1.36pm
Signed: ______________________________ Date: _____________